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City, State, Zip Code

Home: 000-000-0000

[email protected]

Jill West Company Name

City, State, Zip Code 000-000-0000

RE: Admin Officer, Ref# 5464567, 07/20/14

Dear Ms. West,

I am writing to apply for the position of Admin Officer now available at Company Name. The job description you provided with this position is a perfect match to my background experience and I would appreciate a chance to become a valuable member of your team.

I am very familiar with the leadership responsibilities associated with this profession as I have held this position for the last 7 years with the City, State Institute of Technology. I have experience working with vendors, clients, and investors, along with each department in the company, to coordinate and carry out multiple projects from beginning to end. As Chief Administrative Officer I thrive under pressure and have the ability to work fast, while maintaining a professional, friendly mind-set.

My resume provides further detail on my mastery of the skills needed to ensure daily administrative tasks are being performed proficiently to keep all functions within the department running smoothly; it is my goal to apply these skills to the progress of a growing company. I look forward to setting up a meeting to discuss in greater detail how I can benefit your organization. In the interim, thank you for reviewing this letter and the attached material.

Keyla Gallegos

There are plenty of opportunities to land a position, but it won’t just be handed to you. Crafting a cover letter that catches the attention of hiring managers is paramount to getting the job, and LiveCareer is here to help you stand out from the competition.

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Administrative

Administrative Officer Cover Letter Examples

Administrative Officers work in office environments where they oversee and coordinate daily activities. These professionals are in charge of different areas, depending on the organization employing them, such as management, public relations, business administration, and human resources. Examples of Administrative Officer job duties include creating and implementing procedures, administering resources, monitoring expenses, maintaining schedules, guiding staff, and handling special projects as required.

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For help with your resume, check out our extensive Administrative Officer Resumes .

A good cover letter can make you stand out from the rest. Learn how to create one in our Cover Letter guide .

Include These Administrative Officer Skills

Those interested in an Administrative Officer position can check similar skills in the cover letter sample provided below.

Upon learning of your posting for an experienced Administrative Officer, I hastened to submit my resume for your review. As a highly organized and efficient professional with a variety of administrative leadership experience and exceptional interpersonal abilities, I am prepared to significantly contribute to your company’s goals and objectives.

My background includes overseeing administrative operations and staff members while driving office efficiency and maximizing productivity. From organizing schedules and coaching employees to coordinating payroll and providing outstanding customer service, I excel at prioritizing tasks, collaborating with peers and management teams, and encouraging effective communication and organizational procedures to realize seamless organizational functioning.

Highlights of my experience include…

Overseeing office activities—including scheduling, budgeting / forecasting, record maintenance, and purchasing—while implementing new procedures to ensure optimal productivity.

Demonstrating a steadfast commitment to providing outstanding administrative management within fast-paced environments while streamlining operations and achieving company success.

Providing full-scale administrative, financial, and logistical support on various special projects.

Excelling at balancing multiple tasks while providing top-level organization, interpersonal, and communication skills.

My skills in general administration and organization, along with my superior team leadership and staff management abilities, position me to excel in this role. I would appreciate the chance to offer more insight into my qualifications. Thank you for your consideration; I look forward to speaking with you soon.

Shelley S. Oliver

How do you format your administrative officer cover letter?

Cover letters are an opportunity to expand upon your resume. Submitting a well-formatted document shows that you are organized and a good communicator, making you a great fit for an administrative officer position.

From fonts to margins and spacing, here is everything that you need to know for a professionally-formatted letter:

Choose a readable font. Choosing an easy-to-read font is a critical step to a well-formatted cover letter. Opt for a simple font, such as Arial, Times or Calibri, and write your cover letter using 10- or 12-point size.

Add visual appeal. Use bullet points and ensure there’s plenty of space to break up long paragraphs.

Manage your margins. Margins should be kept between 1 inch and half an inch, depending on the length of your letter. Wider margins make a letter appear longer, while smaller margins help a longer letter fit onto a single page.

Check your spacing. Your cover letter layout should be single-spaced. Check out our cover letter examples to see this formatting in action.

Adjust the alignment. The text should be left-justified throughout your cover letter layout. The one exception to this is your header, depending on the style you choose.

Watch the length. Your cover letter should be one page long, between 250 and 500 words.

What can you include in your administrative officer cover letter?

The goal is to show off your most notable career progression and accomplishments. Expand on how your work had an impact and why. For instance, how you eradicated process discrepancies or how you were responsible for introducing a new reporting system that improved internal communication.

Let’s break down what to include in your administrative officer cover letter:

How can our builder help you create an administrative officer cover letter?

Want to make sure you are formatting your letter correctly? Our Cover Letter Builder lets you skip the hassle of creating a letter from scratch by using our cover letter templates, which are professionally designed to ensure correct formatting.

It is also designed to walk you through every step of the writing process. Simply follow the prompts, and the builder will take care of all the details for you.

A professional cover letter is the first step toward your new job!

Administrative Officer

Administrative Officer Cover Letter Example

Administrative Officer Cover Letter Example

Every milestone in the history of human resources management could be said to bear the stamp of administrative officers in some shape or form. More than ever, it remains a dynamic career full of new opportunities for challenge-seekers. When your next desired job move arises, the importance of submitting an excellent administrative officer cover letter cannot be overstated.

Resume.io is a leading global source of job search expertise. We’ve produced writing guides and corresponding cover letter examples for more than 180 specific occupations.

This writing guide, incorporating an administrative officer cover letter sample, looks at the following aspects:

What does an administrative officer do?

Traditionally, all manner of workplaces and workforces have relied on diversely competent staff with extraordinary multitasking skills to keep offices running smoothly and efficiently. More than ever nowadays, the functional scope of an administrative officer’s position varies widely, depending on the size of employer organization, the department and the industry.

Administrative officer job candidates are typically expected to have business management experience and strong industry knowledge to assist with marketing and business development goals.

Businesses, governments and nonprofit agencies are constantly reshaping and retooling their operations to keep pace with shifting economic dynamics. Multitasking requirements in the digital age have taken on wider, deeper and more complex dimensions, from website management and accounting functions to sales and marketing support.

Regarding the impact of e-technology, based on 2019 Canadian research findings, Express Employment Professionals concluded that “administrative professionals have felt some of the most disruptive changes of any profession.”

A Manpower survey of administrative professionals indicates their top three favorite job aspects:

The top five most challenging duties are:

We invite you to browse through these related cover letter writing guides and examples in our administrative category for more inspiration.

Why you need a cover letter

Administrative officers have a lot to prove in the course of a normal workday, which also needs to come across when competing for a new job against other qualified applicants. A well-crafted cover letter can tell your unique story in a way that a relatively impersonal resume cannot.

What all administrative professionals in the 21st century have in common, according to an extensive Manpower study , is the expectation of being “much more than the right-hand person to the executive.”

While clerical and organizational management proficiencies remain vitally important, administrative officers must continue demonstrating their value as proactive problem-solvers, collaborative decision-makers and versatile team contributors with superior interpersonal skills.

Research shows that HR professionals find cover letters important and useful to:

Best format for an administrative officer cover letter

Compared to a resume, your cover letter is a free-form document where elements of your personality can shine through to a greater extent. Yet it still needs a clear structure of sections, each having its specific purpose.

All cover letters, regardless of occupation, should containing these components:

Cover letter header

Cover letter greeting / salutation

Cover letter introduction

In addition, keep in mind these basic cover letter ground rules:

The following administrative officer cover letter example can be a basis for developing your own employer-tailored versions.

Dear Ms. Tranmer,

Five years of film administration experience on sets across the world has taught me the importance of planning five steps ahead. Having witnessed the impact of leading actors being sidelined by administrative delays and procurement problems, I well understand the pivotal role of an administrative officer in keeping the cameras rolling. Everything has to be in the right place, at the right time.

Anticipating the needs of diverse colleagues requires a curious mind, a commercial brain and the patience of a saint. My efficiencies ensured a 15% reduction in production time, meaning that actors were out on set rather than waiting around for the latest prop in their trailers.

I understand that scheduling will be a big part of the Future Films position being filled, and I have carried out this same duty during two of my previous film administration roles. Making sure that 150 people know what they should be doing and where they need to be at any time is no simple matter. On my last performance appraisal, 97% of my colleagues rated my organization skills as “excellent.”

My commercial experience is also something that I bring to any set. While studying for my Business Administration bachelor’s degree, I redesigned the university’s procurement process to centralize supplier selection while broadening product choice. Getting a better deal with fewer suppliers on more products proved better than doing individual “spot buy” deals — this fascination with procurement led to a 7% saving for equipment on my latest documentary series.

An appreciation of cultural differences is critical for any international production. Having worked in over 25 countries, I understand that doing things “differently” will often work when your environment is different.

I can’t wait for a chance to learn more about your production plans, and would welcome the opportunity of an interview to outline how my administrative leadership can make a difference — perhaps in some surprising ways.

Now, let’s dive into the specifics of each cover letter part, based on our administrative officer sample.

Of all the good reasons why cover letters are always a good idea, an attractive header is right up there, literally. The eye-catching advantage could count for more than a passing glance or being passed over altogether. Then there’s the practical importance of clearly and readily identifying who submitted your application and how the employer can contact you.

The header is where your name, occupation, mailing address, phone number and email are displayed prominently. Add LinkedIn or other social media information if professionally relevant.

Obviously, this part of your cover letter is the quickest and easiest to compose, which is why you shouldn’t mind putting some thought and care into the header design. What once tended to be the blandest and stodgiest-looking lines of plain text on a business letter can now pack just enough pizazz to offset the overall polished, professional look.

Experiment with a bit of striking typography, but use sparingly. The same goes for other graphic elements and touches of color — keep it simple and tasteful. Strive for proportion and balance between font sizes and weights, and amount of text and white space on the page. Some find it fun to indulge their creativity and fuss with the cover letter header for a short while, especially if their left brain needs a break from the intensity of other job hunting preoccupations.

On the other hand, if you begrudge what seems like an unwelcome added chore, fret not. Click on over to the free cover letter templates at resume.io and take a look at the dozens of possibilities. Choose one you like, type in your own contact information to replace the cover letter sample text, and there you have it. Voilà!

Make your match with a paired resume and cover letter.

It makes perfect sense, and takes no extra effort, to create a resume and cover letter that look like they belong together … because they do belong together.

Making that obvious to the recruiter viewing both pages is simply a matter of aligning their styles with the same fonts, formatting and colors. Think of it as a welcome sight for that person’s sore eyes, while putting yourself in a favorable light too.

A visually branded resume and cover letter pair suggests you’ve got your act together as an administrative officer: organized, efficient and conscientious about consistent quality, down to the polished details.

Taken a step further, you might even consider a document look that complements the employer’s own visual identity. Check out the organization’s website to get a feel for corporate culture, values and image. Bold and edgy or understated? Artsy and laid-back? Sophisticated, formal or conservative?

Whatever cover letter and resume style you choose for any given job application, remember to change up the look next time.

Aim of the cover letter header: Visually stand out from other job applications to attract and retain the employer’s attention, while providing essential contact information.

Cover letter greeting

Properly addressing your cover letter greeting is simple, but not always easy.

Start with “Dear,” which remains the most widely accepted business letter salutation. Variations such as “Greetings” may be fine in some cultures or companies. Even “Hi” or “Hello” is okay for workplaces with a well-known casual vibe, or if you happen to know the person you are addressing.

That brings us to the question of exactly who is on the receiving end of your cover letter. After “Dear” belongs the name of a specific person, typically the hiring manager unless you are told otherwise. Unless it happens to be someone you’ve met and know well enough to address on a first-name basis, the appropriate greeting is “Dear Ms. Johnson” or “Dear Mr. Green.”

What if you don’t know the recipient’s name? It’s not uncommon for posted job listings to omit this information, perhaps indicating only a company officer’s title, or even a department title. Make a reasonable effort to find out who the hiring manager is so you can personalize the cover letter greeting. It’s an effective way to make a connection and positive impression up front, by showing more interest than other candidates might in the job and the employer. Your administrative officer background might even come in handy to do some sleuthing online or even make a phone call to the company.

But if it’s not feasible to come up with an individual name, or your application is addressed to a department or committee’s attention, there are work-arounds that don’t involve “To Whom It May Concern.” These are a few less stuffy, but still respectful, options: “Dear Hiring Manager,” “Dear ABC Inc. Human Resources Team” or “Dear Administrative Officer Hiring Team.”

Modern neuroscience breakthroughs have enabled researchers to validate one of the best-known behavioral theories of iconic author and speaker Dale Carnegie nearly a century ago: “A person’s name is to him or her the sweetest and most important sound in any language.”

Few could dispute this conventional wisdom for job applicants to address the hiring managers by name in their cover letter greeting.

Aim of cover letter greeting / salutation: Address the person reading your letter in a professional manner.

Here’s the greeting from our administrative officer cover letter sample.

Just because the introduction comes ahead of everything else in your cover letter, make no mistake treating it like a warm-up act. There’s no time for that! This could be your defining moment in the hiring manager’s eyes, and a moment may be all you’ve got. In the instant it would take in person to shake hands and be seated, your cover letter introduction has to say and do a lot more, but in no more than 100 words or so.

Those opening remarks must not only catch the attention of hiring managers but also captivate their interest enough to read more. It might mean catching them off guard. Fantasize about your cover letter jarring the recruiter in mid-sentence from a mid-afternoon rut of resume overload-induced boredom.

It can only happen by putting yourself inside that recruiter’s very headspace, starting with a compelling cover letter introduction. To motivate a closer look by this employer, your carefully crafted introduction must say as much as it can in as few words as possible. Your initial draft might be along these lines: “WIth more than 11 years of progressive administrative experience in two dynamically different Toronto workplaces — an aerospace manufacturing firm and a nonprofit social services agency — I offer …”

First things first in the end product doesn’t mean you have to write everything in the right order. If your cover letter introduction finds you struggling or stuck at a standstill, don’t worry … and by all means don’t throw in the towel.

Leave it alone, give it a rest and move on to writing the body section. Chances are, the introduction will then come naturally and fall into place much more easily.

Even if you do draft a satisfactory introduction right away, give it another look after finishing the rest of your cover letter. Make sure the intro does justice to everything else that follows. It should be a high-level synopsis but with no repetition. Fine-tune as needed.

Aim of the cover letter introduction: Grab the recruiter’s attention by focusing your most important selling point on what the job and the employer require.

Here’s an introduction idea from our administrative officer cover letter sample:

Five years of film administration experience on sets across the world has taught me the importance of planning five steps ahead. Having witnessed the impact of leading actors being sidelined by administrative delays and procurement problems, I well understand the pivotal role of an administrative officer in keeping the cameras rolling. Everything has to be in the right place, at the right time.

Cover letter body

A successful cover letter is not just about you, but about what the employer needs that you are best qualified to deliver. The middle paragraphs reflect your understanding of those needs because you’ve done your homework. It takes the recruiter-targeted greeting and introduction to a deeper level by showcasing qualifications that would make you a lucky find for this employer.

Demonstrating in the cover letter body that you have insight into what the hiring manager is looking for demonstrates a win-win attitude. Clearly, you are a proactive, strategic problem-solver with excellent research skills. Above all, it’s the best evidence you can provide of caring enough about this particular job opportunity to customize your cover letter accordingly.

Mine the work experience section of your resume for the nuts and bolts of your track record, but take it a value-added step further. Never rehash your resume content in the body of your cover letter, but instead provide meaningful context and results-focused interpretation. Quantify the cost and efficiency benefits to your past employers in a way that resonates with your future employer. Productivity or savings gains that translate into dollar amounts are ideal, but don’t hesitate to share anecdotes that might hit home with the hiring manager.

With every indication that technology-driven workplace transformation will continue in decades to come, the irreplaceable human skills that administrative officers will be no less valuable. According to 2019 research and expert insights , these six skills topped the list for administrative professionals:

Aim of the cover letter body: Illustrate how this employer would benefit from the attributes you offer as a top-flight administrative officer.

Our administrative officer cover letter sample illustrates what you might include in the middle part.

Cover letter closing (conclusion and sign-off)

A deft touch is needed for the conclusion (final paragraph) to come across as persuasive but not pushy. Reading this far means the recruiter has stayed with your strongest arguments for being a great job candidate. Ideally, you’ve made a case that’s convincing, but with room for wanting to learn more.

What’s left for the final paragraph of your cover letter is to end on a confident, upbeat note that nudges hiring managers in the direction of getting back to you. It must gently, but firmly, beg not to be ignored by encouraging a response.

Effective cover letters end with a call to action. The expectation of hearing back from the employer is suggested but not demanded. Stating that you relish, or would welcome, the opportunity for an interview is not too presumptuous. You might even suggest a mutually relevant discussion topic. A lower-key variation is to merely indicate you look forward to a reply. More assertively, but still respectfully, you might even ask if it’s OK to follow up with a phone call, perhaps in a week’s time.

Of course, none of these approaches guarantee you’ll get the job, or an interview. or even an acknowledgement of your application. But any of them could make a difference in getting noticed.

Last but not least comes the easiest part of your cover letter. Sign off with a closing salutation that’s as simple, courteous and professional as the greeting. “Sincerely,” is always perfect. If preferred, “Best regards” or even “Best,” are both acceptable also.

Aim of the cover letter closing: End on a self-assured note that implies you are confident the hiring manager is interested and will be in touch soon.

Below is the closing section of our administrative officer cover letter example.

Writing psychology: the person inside the professional

In harmony with the career high notes on a resume, your cover letter can touch chords that resonate with employers on a deeper and fuller level. It’s like a variations-on-a theme composition, where nuanced colors and undertones reveal the person inside the professional.

Finesse in writing a cover letter from the hiring manager’s point of view, as this guide encourages, can set you apart from other candidates with otherwise similar qualifications. Your understanding of the employer’s core values can be a basis for sharing more personal insights into what motivates you to strive for success in life and on the job. Again, the goal is to put your best self forward for viewing through the hiring manager’s lens.

Reading up on HR subjects related to hiring practices, priorities and trends can provide more clues. Not that your cover letter should blatantly or directly try to answer unasked questions, but it can be useful to know what recruiters generally seek to learn.

Highlight professional achievements

Unsure what your cover letter fusion of personal and professional self should look like? Or stuck on striking a balance between persuasive and authentic?

At least in the draft brainstorming stage, try a more conversational approach, as if scripting a job interview with this employer. But here you have the upper hand in setting the agenda and tone.

For a slightly different twist on the job strengths angle in your cover letter, pinpoint one or two of your favorite things — what you love best or find most satisfying about being an administrative officer. This can be harder to convey in a relatively impersonal and more performance-driven resume. But your cover letter is exactly the right place for infusions of enthusiasm.

Key takeaways for an administrative officer cover letter

Free professionally designed templates

Administration Officer Cover Letter Example

There are plenty of opportunities to get into an Administration Officer role, but it is not simple to get one, without an outstanding cover letter. Use our well-created and professional Administration Officer Cover Letter that can catch the attention of the hiring employer and help you stand out from your competitors.

An Administration Officer acts as a point of contact for all employees, provides administrative support, and oversees the day-to-day activities. Handling various domains within the organization, these professionals discharge several core duties, such as employing staff, coordinating all departments, creating and implementing procedures, maintaining effective schedules, handling special projects, guiding staff, and administering resources.

Administration Officer Cover Letter example

What to Include in a Administration Officer Cover Letter?

Roles and responsibilities.

The most crucial role mentioned in the Administration Officer cover letter sample is the ability to ensure that the overall administrative activities are carried out smoothly on a day-to-day and long-term basis.

Education & Skills

A well-written Administration Officer Cover Letter should portray the following qualifications and skills–

Listed below are some Administration Officer sample cover letters demonstrating comparable skills, experience, and abilities.

Administration Officer Cover Letter Example (Text Version)

I am writing this Resume to apply for the Administration Officer position at Express Inc, as advertised on your official website. Over my 10+ years working as an Administrative Officer at Michael Page, I accumulated wide experience, abilities, and skills in Administrative Management. I am excited to apply for this wonderful opportunity at your company, as this role aligns well with my ambitions, wherein my unique skills can be utilized in a respected MNO.

In my role as an Administration Officer at Michael Page, I have constantly proved to be a most reliable, efficient, and professional Officer. Given my responsibility to manage a team of ten in a medium-sized, yet busy atmosphere, I have always laid my focus on taking responsibility for managing and coordinating all tasks with ease. I thrive under pressure and am accustomed to working fast while maintaining a cordial and friendly mindset.

Express Inc, would benefit from my superior skills in the following areas –

My resume provides further detail on my educational background, other qualifications, and mastery of skills that will be resourceful to the progress of your growing company. I am open to an opportunity to meet and talk with you in person and let you know more about why I feel that I can be the best fit for this job.

In the interim thank you for reviewing this cover letter, and I look forward to discussing my candidacy with you in further detail at your earliest convenience.

Sincerely, [Your Name]

As an Administration Officer, you would know how must important it is to create that first impression, allow us to give that impression. Use our Administration Officer Cover Letter and get a chance to impress your hiring employer! Want some help in writing a Resume? Utilize our Administration Officer Resume Sample to highlight your marketable traits!

Customize Administration Officer Cover Letter

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cover letter for administrative officer sample

Admin Officer Cover Letter Example

Writing a Admin Officer cover letter is your introduction to the hiring manager. In order to stand out companies want you to present your relevant work history and skills according to the job you are applying for. Whether you're seeking an entry-level position or have been in your career for a few years, exposing your relevant achievements in your cover letter can allow you to stand out and get that job interview.

Our cover letter examples are written by certified cover letter writers and is a great representation of what hiring managers are looking for in a Admin Officer cover letter resume. Use this example for reference as you create your own cover letter or use this easy cover letter builder that will guide you through every step of your building your resume in just a few minutes.

In addition to the Admin Officer Cover Letter Example, be sure to check out our Admin Officer Responsibilities and Duties .

Here is the Admin Officer Cover Letter example:

Dear Ms. Casey Walden,

I am writing to apply for the position of Admin Officer now available at Citizens Financial Group. The job description you provided with this position is a perfect match to my background experience and I would appreciate a chance to become a valuable member of your team.

I am very familiar with the leadership responsibilities associated with this profession as I have held this position for the last 5 years with a company that I thoroughly enjoyed working for. I have established a great relationship with all of the members of this company and I am sad to be leaving. However, I am relocating to your area and must seek employment elsewhere. I hope to form the same type of relationship within your company.

I have excellent oral and written communications skills that make it easy to keep all functions within the department running smoothly and efficiently. I have the skills needed to ensure daily administrative tasks are being performed proficiently and knowledge of what equipment, programs, etc. is needed to create a modern and well-run office.

I have experience working with vendors, clients and investors along with each department in the company to coordinate and carry out multiple projects from beginning to end. I thrive under pressure and have the ability to work fast, while maintaining a professional, friendly mind-set.

I welcome an opportunity to meet and talk with you in person about the position and to provide you with more information about why I feel I am the best match for this job. Please contact me at (555)-555-5555 to schedule an interview. I look forward to seeing you soon.

Most Popular Cover Letters

cover letter for administrative officer sample

A professional cover letter is the first step toward your new job!

Sample cover letter for Full Time position at School

Administrative officer, got the job yes.

I am applying for the position of Administration Officer with your reputable school. My strong communication, administrative, leadership and interpersonal skills combined with my Bachelor’s degree in Information Technology makes me an exceptional candidate for this position.

During my various administration jobs, I have developed strong organization and time management skills which would be very useful for your school. I am experienced in all aspects of administrative work; handling customers, ensuring all systems within the company are running smoothly, training new employees, maintaining records and communicating with forces inside and outside the office.

Furthermore, I am a strong-minded individual who has the potential to lead the staff while exceeding the expectations of the employer. Additionally, I am very proficient in computers specifically in MS Office Suite and MS Project. My enclosed resume will provide you with the details of my qualifications and skills which would make me an asset for your company.

I would like to meet you in person to discuss further how I would utilize my capabilities to contribute to the progress of the school. I will call your office during the coming week to see if a mutually convenient time of meeting could be arranged. In the interim, I will be available via email at [Email].

Thank you for your time and consideration.

Administrative officer sample cover letter

This free sample cover letter for an administrative officer has an accompanying administrative officer sample resume and sample administrative officer job advertisement to help you put together a winning job application.

Linda Fong Melbourne Nursing School Dear Ms Fong, RE: Administrative Officer position I am writing to apply for the Administrative Officer position as advertised on the Melbourne Nursing School website. I am currently employed as an Administrative Officer at the University of Victoria and have five years of experience working in office administration. In my present role I enjoy the dynamic environment of the tertiary education setting and have an excellent understanding of the processes and procedures that operate in an academic environment. I am also aware of the manner in which staff can contribute positively to the academic community. I have had extensive experience in providing administrative support to senior academics and clinicians, including managing the organisation of courses, answering telephone and email enquiries, administering databases, collecting and analysing research information and producing statistical reports. I also have previous administrative experience in a medical setting, and spent three years working in the Research Development Office of Royal Prince Harry Hospital. During this time I undertook a Medical Terminology Course and gained an understanding of the communication protocols required in this environment. One of my strengths is my ability to multi-task and carry out the diverse range of responsibilities attributed to administrative staff in a timely and effective manner. This can range from processing financial information to undertaking OH&S inspections, and I have demonstrated that I am keen to take initiative and work collaboratively with other staff to make office processes as efficient as possible. I possess advanced skills in using TRIM and Microsoft Office programs, am passionate about building relationships with colleagues and stakeholders, and I put people at ease with my friendly and professional manner. Thank you for considering my application and I look forward to discussing my candidacy with you in further detail. Yours sincerely, [Sign here] Thomas Vance

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Admin Assistant Cover Letter

An admin assistant cover letter is used to highlight the information on your resume, connect your skills to the job requirements, and make a strong case for why you are the best fit for the position. The cover letter aims to help employers see why your qualifications and experience as an admin assistant would benefit their company.

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Admin Assistant — Free Cover Letter Template

Download our free admin assistant cover letter template in MS Word format.

Admin Assistant Cover Letter Template Sample:

[Physical Address]

[Telephone Number]

[Email Address]

Application for the position of admin assistant.

Dear [Recipient’s title and last name] ,

I am writing to apply for the position of admin assistant as advertised in [where you saw the advertisement] . My [two relevant attributes] , and extensive experience make me a perfect fit for the position. I am eager to become a valued member of [company] .

I have worked as an admin assistant for [number of years] , and during that time I have been tasked with [mention some of your responsibilities from current and previous positions] . As per the requirements for the position at [company] , you will notice in my resume that I [mention skills, competencies, or experiences that answer directly to the requirements listed in the job posting] .

In my [current/previous] role as an admin assistant at [company] , I [talk about a few significant accomplishments and any contributions you made that had a positive impact] . Experience has taught me to [what have you learned] .

I am thrilled to be applying to [company] because I admire your [name two or three things you know about the company in general that you like] . As the admin assistant, I will [how will you add value to the business] . In this way, I am certain I will be of the greatest benefit to [company] .

Please find my resume attached. Feel free to contact me via email or phone call if I can be of any further service.

Thank you for taking the time to consider my application. I look forward to hearing from you.

How to Write an Admin Assistant Cover Letter:

A step-by-step guide to writing the perfect admin assistant cover letter.

Address your letter.

Address the hiring manager directly..

Address your letter directly to the hiring manager, recruiter, employee, or whoever the person is that put out the job posting.

Avoid generic greetings.

If a contact name is supplied or if it is possible to find out a name, avoid using a general greeting such as "To whom it may concern" or "Dear Sir/Madam." Use the relevant title before the person's last name — for example, "Dr. Tyson" or "Ms. Pierce."

Start with an introduction.

Keep your introduction brief..

In no more than three sentences , tell the person why you are writing and what position you are applying to.

Highlight the fact that you meet the job requirements as stated in the advertisement.

Your writing should reflect the exact job title and you should briefly highlight a key job advertisement requirement that you meet, for example, having at least two years' experience as an admin assistant.

State that you feel you are the best person for the job.

Use one sentence to clearly state why you feel that you are the best fit for the admin assistant position.

Showcase your training and experience.

Briefly discuss your training..

Write a few sentences on your qualifications and where you obtained them, and/or provide details of your job training. Directly mention how your training relates to the core competencies required in the job advertisement.

Highlight your experience.

Mention how many years you've worked as an admin assistant and where you worked. Limit this to a single sentence as you will be discussing your exact duties and work experience further on.

Match your core skills to those mentioned in the job ad.

Match prominently featured duties and responsibilities mentioned in the job ad with core skills and competencies from your resume. For example, if the job ad requires proficiency in appointment scheduling software, mention the nature and extent of your experience in that regard.

Highlight your most recent job.

Discuss your most recent role and contributions..

In a few sentences , talk about your responsibilities at your current or previous job as an admin assistant. Include details about how your contribution positively impacted your previous employer.

Briefly discuss what your experience has taught you about your role as an admin assistant.

Showcase your biggest accomplishments in your previous job.

Mention one or two of your proudest career moments, for example, being entrusted with complex travel arrangements, implementing a new filing system, or being commended by colleagues and managers for your dedicated and professional administrative assistance.

Celebrate the organization.

Mention what you know about the company..

In order to indicate your knowledge and interest in the company, individual, or institution you're applying to, do a bit of research and include a sentence about their key products or services, their success stories, or their public image.

Highlight the reasons why you want to work there.

Discuss why being a personal assistant at this company appeals to you. Typically, this would include mention of how being a personal assistant there would align with your career goals and skills. State how you will add value to the company.

End with a call to action.

Indicate that you would like to hear from them..

Mention that you've attached your resume for their consideration and invite the reader to contact you via email or phone call.

Close your letter.

Thank the reader for their time. Add "sincerely" or an acceptable synonym and sign off with your full name.

Similar Cover Letters:

How to Address a Cover Letter

How do you write an administrative assistant cover letter?

What is a good objective for an administrative assistant cover letter?

The only objective for an admin assistant cover letter is to highlight the information on your resume, connect your skills to the job requirements, and make a strong case for why you are the best fit for the position.

How do you start an admin assistant cover letter?

Address your letter to the director or hiring manager using their name. Then, by way of an introduction of no longer than three sentences, tell the person why you are writing and what position you are applying for. Use one sentence to state clearly that you feel you are the best fit for the position.

How should you end an admin assistant cover letter?

To close your admin assistant cover letter , you should thank the reader for their time and add "sincerely" or an acceptable synonym before signing off with your full name.

How do you sell yourself in an admin assistant cover letter?

You sell yourself in an admin assistant cover letter by matching your skills with the skills requirements mentioned in the job posting, and by highlighting how in your previous position your contributions positively impacted the company.

Related Articles:

How to write a cover letter [a complete guide], administrative assistant job description, how to ask for a letter of recommendation, 10 best cover letter tips for 2023, personal assistant cover letter.

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I am writing to apply for the position of Admin Officer now available at Company Name. The job description you provided with this position is a perfect match to
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My skills in general administration and organization, along with my superior team leadership and staff management abilities, position me to excel in this role.
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I'm pleased to be applying for the Office Administrator position at Crane & Jenkins, and I look forward to hearing from you soon. I excel at
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Administrative officers have a lot to prove in the course of a normal workday, which also needs to come across when competing for a new job against other
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I am excited to apply for this wonderful opportunity at your company, as this role aligns well with my ambitions, wherein my unique skills can be utilized in a
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I am writing to apply for the position of Admin Officer now available at Citizens Financial Group. The job description you provided with this position is a
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I am extremely confident in my administrative abilities to maintaining a professional work environment at all times for the benefit of my employer and I know
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I am applying for the position of Administration Officer with your reputable school. My strong communication, administrative, leadership and interpersonal
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In my present role I enjoy the dynamic environment of the tertiary education setting and have an excellent understanding of the processes and procedures that
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I am writing to apply for the position of admin assistant as advertised in [where you saw the advertisement]. My [two relevant attributes], and extensive