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What can I witness before and after I am admitted?
The titles which employees of a law firm may use, and the documents they can sign/witness, are determined by legislation. Using the incorrect terms can be misleading. Below is a quick reference guide to allow firms to avoid the potential pitfalls that accompany misidentifying their employees.
The information below is for guidance only and correct as at the time of publication. If in doubt, the source legislation should be consulted or you can contact the QLS Ethics and Practice Centre on 07 3842 5843 or [email protected] .
Under no circumstances should any person witness a document for overseas use unless authorised by the domestic legislation of the foreign jurisdiction. Most overseas documents can be witnessed by a Notary Public or a consular officer.
In those circumstances where the party seeking the witnessing of the document is asking you to act as a witness only, you should explicitly inform that party that you are not giving legal advice concerning that document.
Authorised by the Principal Ethics and Practice Counsel, QLS Ethics and Practice Centre
30 April 2019 (Updated 12 July 2022)
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Having your documents certified ensures that we know your submitted documents are a genuine, true and correct copy of your original documents. It is important that you submit good quality, clearly scanned, colour certified documents to support your application to study with UniSQ. Documents in a language other than English, must have the English translation prepared by an accredited translator. The certification must be on the copy, not on another page attached to the copy.
For certified documents to be accepted by UniSQ, the certifying officer must:
- write on the copy "This is a true copy of the original documents sighted by me"
- sign and print their name
- provide an address and a contact telephone number
- state their profession or occupation group (as below)
- write on the copy the date certified
- affix the official stamp or seal of the certifier's organisation on the copy.
In addition, if the certifying officer is a Justice of the Peace, the certifying officer must list registration number and state or territory of registration.
Example documents of what we may ask to be certified are as follows:
- Official transcripts/testamurs
- Birth certificate
- Drivers licence
- National identity card
- Marriage certificate or Change of Name certificate issued by a State Registry of Birth, Deaths & Marriages.
- an authorised officer of an Australian overseas diplomatic mission (e.g. Australian Embassy or Consulate)
- an authorised officer of an Australian Education Centre
- a private representative of this University
- a university or college Registrar
- a school headmaster or other recognised examining authority.
The certifying officer must be:
- currently employed in one of the professional or occupational groups listed below
- contactable by telephone during normal working hours.
Part 1 - members of certain professions including:
- Legal Practitioner
- Medical Practitioner
- Patent Attorney
Part 2 - other persons including:
- Agent of the Australian Postal Corporation who is in charge of an office supplying postal services to the public
- Australian Consular Officer or Australian Diplomatic Officer, (within the meaning of the Consular Fees Act 1985)
- Bank Officer with five or more continuous years of service
- Building Society Officer with five or more years of continuous service
- Chief Executive Officer of a Commonwealth court
- Civil Marriage Celebrant
- Clerk of a Court
- Commissioner for Affidavits
- Commissioner for Declarations
- Credit Union Officer with five or more years of continuous service
- Fellow of the National Tax Accountants' Association
- Finance Company Officer with five or more years of continuous service
- Holder of a statutory office not specified in another item in this Part
- Judge of a court
- Justice of the Peace
- Master of a court
- Member of the Association of Taxation and Management Accountant
- a non-commissioned officer within the meaning of the Defence Force Discipline Act 1982 with 5 or more years of continuous service
- Warrant Officer within the meaning of that Act
- Member of the Institute of Chartered Accountants in Australia, the Australian Society of Certified Practising Accountants or the National Institute of Accountants Member of the Institute of Corporate
- Managers, Secretaries and Administrators
- Member of the Institution of Engineers Australia (other than at the grade of student)
- the Parliament of the Commonwealth
- the Parliament of a State
- a Territory legislature
- a local government authority of a State or Territory
- Minister of Religion registered under Division 1 of Part IV of the Marriage Act 1961
- the Australian Government or of an Australian Government authority
- State or Territory or of a State or Territory authority
- a local government authority; with five or more years of continuous service who is not specified in another item in this Part
- Permanent employee of the Australian Postal Corporation with 5 or more years of continuous service who is employed in an office supplying postal services to the public
- Person before whom a statutory declaration may be made under the law of the State or Territory in which the declaration is made include Police Officer, Registrar, or Deputy Registrar, of a court
- Senior Executive Service officer of the Commonwealth, or of a State or Territory, or of a Commonwealth, State or Territory authority
- Sheriff's officer
- Teacher employed on a full-time basis at a school or tertiary education institution.
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How to get certified copies
When you submit a form, you need to provide certified copies of your identity documents.
A certified copy means an acceptable referee has endorsed the copy of your identity document.
Referees must be confident the copy of your identity document is a true copy of the original.
To certify a copy of your identity document, your referee needs to do all of the following:
- sight your original document and the copy
- write This is a true copy of the original as supplied to me on each copy
- sign their signature on each copy.
Find out who can be an acceptable referee .
Find out which referees in Australia can certify copies of your identity documents when you request an Individual Healthcare Identifier (IHI).
This information was printed 5 March 2023 from https://www.servicesaustralia.gov.au/how-to-get-certified-copies-documents . It may not include all of the relevant information on this topic. Please consider any relevant site notices at https://www.servicesaustralia.gov.au/site-notices when using this material.
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Who is authorised to certify copies of documents?
You must take the original documents to a representative who is authorised to certify them. The certifying person must be currently employed in one of the professions listed below:
- Justice of the Peace (who must also provide their registration number)
- Solicitor / lawyer / barrister
- Police officer ranked Sergeant or above, or in charge of a station, or
- Staff member of an Australian Embassy or Consulate.
In addition, for international students, the following are also acceptable:
- Notary Public,
- An Officer within the official records department or a person in a senior position (for example, Provost, Head of School, Dean) at the institution that originally issued the documents, or
- UQ's authorised representatives (i.e. agents).
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Required documents for radiation applications
- Certified copies of qualifications and proof of identity documents
If you are applying for a licence as an individual and you do not currently hold a licence issued under the Radiation Safety Act 1999 your application will need to include certified copies of your:
- qualifications and training certificates
- proof of identity documents.
Certified copy: a copy (often a photocopy) of a primary document that has on it an endorsement or certificate that it is a true copy of the primary document. It does not certify that the primary document is genuine, only that it is a true copy of the primary document.
You can get your documents certified as correct copies of the original from a:
- justice of the peace
- notary public
- commissioner for declarations.
Proof of identity documents
Your application for a licence as an individual will need to include certified copies of 2 proof of identity documents:
- primary identity document
- secondary identity document
At least 1 of the documents needs to contain a photograph.
Primary identity documents
You need to provide 1 document from this list:
- Australian birth certificate
- overseas birth certificate accompanied by a passport or Australian visa document issued by the Commonwealth Department of Immigration and Citizenship
- document of identity recognised by the Commonwealth Department of Immigration and Citizenship
- current Australian passport—or not expired by more than 2 years
- current foreign passport
- document evidencing Australian citizenship issued by the Commonwealth Department of Immigration and Citizenship
- current Australian driver's licence—or not expired by more than 2 years.
Secondary identity documents
- seniors health card, health care card, Medicare card, pensioner concession card or entitlement card issued by the Department of Veteran's Affairs
- account statement issued by a financial institution—within the previous year
- document evidencing discharge from military service—within the previous 2 years
- current student identification card containing your photograph and signature—or not expired by more than 2 years
- document evidencing enrolment in an educational institution—within the previous 2 years
- document evidencing electoral enrolment—within the previous 2 years
- utilities account statement issued by a utilities provider—within the previous year
- notice of land valuation, water rates or council rates issued—within the previous year.
- Radiation safety and protection plans
- Specific radiation source plan requirements
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- Land title practice manual
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Signing and witnessing requirements
Most Titles Queensland forms must be signed and dated in the presence of a qualified witness.
Witnesses must clearly print their full name near their signature as well as their qualification as a witness.
Use dense black or blue ink when signing the form to ensure that a quality electronic image of the signature is produced.
Additional requirements apply to some types of witnesses and to forms witnessed overseas. Please refer to Part 61 of the land title practice manual or speak to a lawyer for more information.
Who can witness?
Note: A witness must not be a party to the instrument.
If the form is being executed in Australia, the witness must be either:
- a justice of the peace
- a commissioner for declarations
- an Australian lawyer
- a notary public
- a licensed conveyancer from another state
- another person approved by the Registrar of Titles.
If the form is being witnessed outside Australia, the witness should be:
- an Australian consular officer or authorised employee of the Australian Government; or
- a notary public; or
- an Australian lawyer.
In special circumstances, it may be possible for another person to be approved to act as a witness. However, you must apply and obtain approval from the Registrar of Titles before the instrument is lodged. Please refer to Part 61-2400 of the land title practice manual or speak to a lawyer for more information.
A competent officer under the Defence Regulation 2016 (Cwlth) may witness the execution of a member of the Australian Defence Force (ADF) serving outside Australia (or a person who is accompanying the ADF outside Australia).
Overseas witnessing requirements
Additional requirements apply to overseas witnessing..
Before proceeding, please refer to Parts 61-2200 to 61-2220 of the land title practice manual or speak to a lawyer for more information.
Witnessing by Australian consular officers or Commonwealth employees
If your witness is an Australian consular officer or authorised employee of the Commonwealth, the witness will need to complete the Annex 12.2 — Australian Embassy/High Commission/Consulate identity/witnessing certification form (PDF, 23KB) . You must attach the completed form when lodging your documents.
Witnessing by other authorised witnesses
Any other authorised witness (e.g. Australian lawyer or notary public) must complete a Form 20 – Identity/witnessing certification which is available from the Titles Queensland forms page . This must be lodged along with your documents.
Proof of identity
Witnessing officers are legally required to take reasonable steps to verify the identity of the person signing the form and must keep a record of the steps taken or evidence of doing this.
Witnessing officers can ensure that they take reasonable steps by verifying your identity using the Verification of Identity Standard outlined in Part 61-2700 of the land title practice manual .
If you fail to provide the witnessing officer with adequate proof of your identity, they may decline to witness your signature. You may wish speak to a lawyer about the proof of identity you intend to provide before arranging an appointment with a witnessing officer.
Documents must be current and could include combinations such as the following:
- Australian passport + Australian driver’s licence + change of name or marriage certificate, if necessary
- proof of age card + full birth certificate + Medicare card + change of name or marriage certificate, if necessary
- Australian evidence of immigration status ImmiCard or Australian migration status ImmiCard + full birth certificate + another form of government issued identity document + change of name or marriage certificate, if necessary.
Please refer to Parts 61-2300 and 61-2310 of the land title practice manual for further information on the obligations of witnesses to verify your identity.
Proof of entitlement to sign
In addition to verifying the identity of the person signing the form, witnessing officers are also legally required to take reasonable steps to ensure the person signing the form is entitled to do so.
They must keep a record of the steps taken or evidence of doing this.
If you fail to provide adequate evidence of your entitlement to sign the form, they may decline to witness your signature.
Adequate evidence could consist of current documents such as:
- rates notice for the property issued by your local council
- current title search for the property
- registration confirmation statement for the property.
Please refer to Parts 61-2300 and 61-2320 of the land title practice manual for further information on the obligations of witnesses to verify your entitlement to sign.
New purchasers who cannot provide the evidence listed above may provide either:
- a copy of the contract of sale for the property
- official loan documentation from their lender
- a letter from their solicitor confirming their entitlement to sign the form.
Signing under a power of attorney
An attorney for a person or for a corporation can sign a Titles Queensland form under the authority of a power of attorney. A signing clause must be inserted adjacent to the signature of the attorney stating ‘[Name of principal] by their duly constituted attorney [Name of attorney and/or designation attorney] under Power of Attorney [dealing number of registered power of attorney]’ .
You will need to produce the original or a certified copy of the power of attorney to the witnessing officer as evidence of entitlement to sign.
The power of attorney is not required to be registered with Titles Queensland at the time of signing the form, but it must be registered prior to registration of the form with Titles Queensland.
For further information on signing under a power of attorney and relevant witnessing requirements, please refer to Part 61-3050 of the land title practice manual .
Corporations can execute documents with or without affixing a company seal. If the seal is not affixed, then the full name of the company and its Australian company number must be shown adjacent to the execution. An execution by a company in this manner does not need to be witnessed. The designations of the signatories must also be shown. See Part 50-2000 of the land title practice manual for more information.
If a statutory declaration is required, the requirements that apply to the form and witnessing of the declaration are those of the jurisdiction where the declaration is made.
The Registrar of Titles will accept a statutory declaration made by person under the Oaths Act 1867 (Qld) even if the declaration is made outside Queensland, provided the person taking the declaration is authorised under that Act and the form used is as provided for by that Act.
See Part 60-0260 of the land title practice manual for more information about statutory declaration requirements or speak with a lawyer.
Find a qualified witnessing officer
The Queensland Government has a service to help you find a justice of the peace or commissioner for declarations.
How to complete a Commonwealth statutory declaration
Updated: 13 December 2022
Temporary changes to execution and witnessing
Temporary changes have been made to the law, through the Coronavirus Economic Response Package (Modifications—Statutory Declarations and Notices of Intention to Marry) Determination 2021 . These changes allow Commonwealth statutory declarations to be completed and witnessed electronically. This means you can use an electronic signature to make a Commonwealth statutory declaration. You can also get it witnessed using audio visual technology. These changes are in place until 31 December 2023. Visit How to complete a statutory declaration to find out more.
The Commonwealth, states and territories all have different statutory declarations. We are responsible for and can help with Commonwealth statutory declarations.
Download a statutory declaration
Download a Commonwealth statutory declaration form
Download a Commonwealth statutory declaration for electronic execution form
We highly recommend that you use the Commonwealth statutory declaration form if the form is to be signed with pen in front of an approved witness or the Commonwealth statutory declaration for electronic execution form if the form will be signed with an electronic signature and/or witnessed over audio visual technology.
You can only create your own form if it has all the required elements in Schedule 1 of the Statutory Declarations Regulations 2018 and if the form is being executed electronically it also has all the required elements specified in the Coronavirus Economic Response Package (Modifications—Statutory Declarations and Notices of Intention to Marry) Determination 2021 .
Write your name, address and occupation
Section 1 of a statutory declaration requires you to write your:
Your name should be your full legal name.
Your address should be your home address, or a place where you can be contacted such as your work address.
You cannot use an email address in this section. To add an email address, you may write it in Section 10.
Your occupation is your type of job. If you don't have a job you may write unemployed, student (if you are a student), or leave this part blank.
Make your statement
Section 2 of a statutory declaration is where you write your statement.
You can type your statement, or use a pen. You should not use a pencil because information could be erased.
We cannot give you advice about what to write in your statement.
Contact the person who asked you for the statutory declaration if you:
- have a question about what to write
- are not sure if you should write or type your statement
- want to know if you can use multiple pages
- have any other questions about the content of your statement
There are no rules about the length of your statement, but if you use more than 1 page you should:
- number each page in order
- write your initials on each page
- ask your approved witness to write their initials on each page
There are legal consequences for making a false statement .
Using a language other than English
If you want to write your declaration in a language that is not English, you should ask the person who requested it from you.
They can tell you if they will accept a declaration that is:
- written in a language other than English
- translated by someone else
Attach documents to your statutory declaration if you need to
You may attach documents or other information to your statutory declaration.
If you have attachments, you should mention them in your declaration.
Your approved witness should see the attachments, but they don't need to sign or read them.
Ask an approved person to witness your statutory declaration
For your statutory declaration to be valid, it must be witnessed by an approved witness .
Your approved witness should:
- check your identity
- remind you that you are claiming your statement (and any attachments) is true
- tell you that there are penalties for making false statements
- check that the form is completed correctly
Talk to the person who asked you for the statutory declaration if your witness makes a mistake. You can also talk to them if there are other issues about your witness signature.
Sign the statutory declaration
In the past, a valid statutory declaration could only be made if it was signed in front of an approved witness with a pen. A statutory declaration can still be validly made this way using the Commonwealth statutory declaration form.
There has however been a temporary change to the Commonwealth law that means that a Commonwealth statutory declaration can be signed with an electronic signature and witnessed using audio visual technology. This change to the law has been made to facilitate the execution of statutory declarations during COVID-19. This change will apply until 31 December 2022. Further guidance on this is set out below.
What to do if you cannot sign the declaration
If you are the person making the declaration, you have to be the person to sign it. You can make a mark in place of a signature if you are:
- unable to read
- visually impaired or blind
- physically unable to sign
If you cannot read or are visually impaired or blind, your approved witness must:
- read the declaration aloud, or have the document read aloud to you in their presence, and
- be satisfied that you have understood what was read aloud, and
- that the declaration was read aloud to you, and
- they are satisfied that you have understood what was read aloud
Your witness must then write next to the mark you have made:
'I, being the person before whom this statutory declaration is made, certify that this mark was placed by [declarant's full name] on this statutory declaration in my presence.'
Temporary change to the law due to COVID-19 – electronic execution of your statutory declaration
Electronic execution of your statutory declaration.
If you choose to execute your statutory declaration using an electronic signature or you are having the form witnessed through audio visual technology, you will need to ensure that you use the correct version of the form, that is the statutory declaration for electronic execution form . This version of the form contains words that note that the statutory declaration is made is accordance with the Coronavirus Economic Response Package (Modifications—Statutory Declarations and Notices of Intention to Marry) Determination 2021 . It also requires that the approved witness include their phone number and/or email address.
The temporary change to the law means that you and the approved witness can sign the statutory declaration using an electronic signature.
There are many different ways of including an electronic signature in either the Microsoft Word or PDF versions of the statutory declaration. For example, you could take a photograph of your handwritten signature and insert the image of your signature into the form using the 'insert picture' function in Microsoft Word or Acrobat Reader for the PDF document. You could use the draw function in either the Microsoft Word or PDF version of the document to write your signature using the mouse or the touchpad, or you could use a stylus or your finger to draw on the screen of your device.
The internet contains a lot of useful guidance on including electronic signatures in Microsoft Word and PDF documents if you are unsure how to do this.
Witnessing using audio visual technology
The temporary change to the law also means that the approved witness can observe you signing the statutory declaration using audio visual technology.
If you decide that witnessing will occur using audio visual technology, the camera in the video conferencing facility will need to be positioned so that, whether you use a pen or an electronic signature, the approved witness can watch you sign the statutory declaration form.
There are many different forms of audio visual technology available including Zoom, Skype, CiscoWebEx or Microsoft Teams.
Copies of the statutory declaration for electronic execution
To facilitate the electronic execution of statutory declarations during COVID-19, the law has also been temporarily changed so that if the approved witness has observed you sign the statutory declaration through audio visual technology, you can provide a copy (rather than the original version) of the statutory declaration to the witness for them to sign.
Therefore, once you have included your electronic signature in the statutory declaration, you can email the statutory declaration to the approved witness for signature.
Alternatively, if you have signed the statutory declaration with a pen, you can scan or take a photo of the statutory declaration and email it to the approved witness for signature.
Steps for the approved witness to complete electronic execution of the statutory declaration
The law requires that before the approved witness signs a copy of the statutory declaration, which they have received from you, they need to be satisfied it is a true copy of the form that was signed by you.
The approved witness can sign the statutory declaration form either using a pen or an electronic signature. Regardless of the way they sign the form, the approved witness is required to include their phone number or email address (or both if they choose) on the form.
Electronic execution in person
It is important to keep in mind that if you and the approved witness are in the same room, you can still both sign the statutory declaration using electronic signatures. If you do use electronic signatures on the statutory declaration, you will need to use the statutory declaration for electronic execution form .
Change your statutory declaration
To change anything in your statutory declaration after your witness has signed it, you must make the changes in front of the same witness.
You and your witness need to write your initials next to every change.
If there are many changes, it may be easier to complete a new statutory declaration. An approved witness must sign the new declaration.
Your statutory declaration is valid as long as the information in it is true. However, some organisations that ask for statutory declarations have time limits. To find out if you can use an existing statutory declaration, check with the person who asked you for it.
You cannot revoke a statutory declaration. If you need to change a statutory declaration because the facts have changed, you should write a new one.
Submit your statutory declaration
Do not send your statutory declaration to us unless we have requested it (for example, in relation to the Marriage Act 1961 ). We do not process statutory declarations.
You can send your statutory declaration to the person or organisation that asked for it .
You must submit your statutory declaration in hard copy (printed), if it's required by legislation. For example, under the Marriage Act 1961 , you may need to complete a statutory declaration and provide it in hard copy.
If it's not required by legislation, you can ask the person who requested it if they want to receive it electronically or in hard copy.
Commonwealth statutory declaration form Commonwealth statutory declaration for electronic execution form
For more information or assistance with Commonwealth statutory declarations you can email [email protected] .
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Abolition of Paper Certificates of Title in Queensland
Written by: Elicia Lin Published: May 9, 2019
There have been some recent changes in the way the Titles Registry deals with paper certificates of title (paper CTs) in Queensland, which aims to streamline and facilitates electronic conveyancing .
What is a certificate of title?
A paper Certificate of Title (paper CT), or a title deed, is a paper record showing the current owner and title particulars of a property. Before 1994, a paper CT existed for every property in Queensland and the Certificate Of Title (paper CT) was required in order to deal with the property, by sale, transfer, mortgage or otherwise.
However, from 1994 the Titles Registry converted to an electronic titles register and has not automatically issued paper Certificates of Title for property since then. A paper CT could only be obtained from the Titles Registry on request from a property owner. Currently only about 11% of properties in Queensland still have a paper CT in existence.
The main reason associated with obtaining a paper Certificate of Title was to ensure that further dealings with the property were not lodged (e.g. transfer of title, registration of mortgages, leases etc) unless the paper CT was deposited with that dealing. Paper CTs are also sometimes used as a form of security held by a lender to secure repayment of a loan or facility.
What is the change – Certificate Of Title?
On 29 March 2019, The Land, Explosives and Other Legislation Amendment Act 2019 was passed in Parliament and amended a number of Acts, including the Land Title Act 1994. The amendments mean that from 1 October 2019, property owners will not be able to request a paper Certicate of Title from the Titles Registry and paper CTs will no longer have any legal effect.
Until 1 October 2019, the current laws that govern paper CTs remain in place. This means any property transactions where there is a Certificate Of Title, will still need that paper CT to be deposited.
If you have a paper Certificate of Title, you should store this in a safe place until the changes take place on 1 October 2019, after which the paper CT will become an item of sentimental value only and will no longer need to be deposited when a property dealing is lodged.
Where a paper CT is currently held as a form of security, we recommend that you make other arrangements as soon as possible before the changes take place. We can assist you with reviewing and amending your current finance agreements and seek alternative security such as mortgages, security interests and/or personal guarantees.
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Fill in a death certificate application form
Step 1—complete this part online.
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- If the mother's family name at birth is the same as her current family name, enter it again.
- Mother's maiden surname * This is the mother's surname or family name at the time of her birth . If the mother didn't have a family name at birth, enter n/a.
- Family name * If the father/parent doesn't have a family name and only uses the name above, enter n/a.
- Why do you want this certificate? * Proof of ID documents must be submitted . When submitting by post, have your documents certified by a Justice of the Peace or another authorised person .
In person at:
- my local Queensland Magistrates Court or Queensland Government Agent Program (QGAP) office (excludes the Brisbane Magistrates Court) or participating JPs in the Community location with original proof of ID
- the Registry of Births, Deaths and Marriages (RBDM) customer service centre at Level 32, 180 Ann Street, Brisbane with original proof of ID
Or by post:
- to RBDM with certified copies of proof of ID (address will be provided at the end)
- Urgent ($31.15)—certificates are processed in 2 business days.
- Non-urgent (no additional fee)—average certificate processing time is 5 business days.
- Registered post—within Australia ($5.55)
- Express post—within Australia ($7.45)
- Standard post (no charge)
- International registered mail ($17.70)
Ensure the safe delivery of your certificate
You have changed the type of post. We value identity protection, so we recommend that you choose registered post to ensure the delivery of the certificate can be tracked and delivered to you securely within Australia.
Australia Post are suspending their express post guarantee of next-day delivery. Express post is still available and treated as a priority, but may not be delivered the next business day every time. Normal application processing timeframes still apply.
We value identity protection and you have chosen a more secure delivery outside Australia. However, be aware that international registered mail can’t be tracked, and signing is not available in every country.
- 1 official death certificate ($52.60)
- 2 official death certificates ($105.20)
- The total cost is:
- Whose certificate are you applying for? *
- My partner's
- My parent's
- Another person's
- (If you chose 'My partner's' above) Has your name changed after the death of your partner was registered? If yes, you will need to provide evidence of the change (i.e. marriage, divorce or change of name certificate).
- (If you chose 'My parent's' above) Has your name changed after the death of your parent was registered? If yes, you will need to provide evidence of the change (i.e. marriage, divorce or change of name certificate).
- (If you chose 'My child's' above) Has your name changed after the death of your child was registered? If yes, you will need to provide evidence of the change (i.e. marriage, divorce or change of name certificate).
- How are you related to the person who the certificate is for? For example, I am their funeral director/informant/brother/sister.
- Name of organisation or business you represent For example, as a solicitor of the estate.
- You must submit additional supporting documents along with your proof of ID.
- Family name * If the applicant doesn’t have a family name and only uses the name above, enter n/a.
- Your home address
- Address line 1 *
- Address line 2
- Address line 3
- Town, city or suburb *
- State or territory *
- Country Only include country if not Australia.
- Mobile number *
- Email address A copy of your application will be sent to this email address. *
- Online (MasterCard or Visa)
- Bank or business account cheque, money order (Australian-drawn only) or cash
You will need to submit your proof of ID documents to us by post or in person to finalise your order.
Don't use this form
We can only issue a death certificate if the death has been registered in Queensland. If the person passed away outside of Queensland, apply to the interstate or overseas registry offices .
You are not eligible
We can't send you a death certificate unless you have authority, check the certificate access policy .
We can't send you a death certificate until you can prove your identity. You can contact us if you need more information about this.
Online: our general enquiry form .
By phone: local call* 13 QGOV (13 74 68)
International +61 7 3328 4811 (+10 hours UTC)
(Phone lines are open Monday–Friday, 8.30am–4.30pm)
*Costs may be higher from mobile phones and interstate.
Certifying copies of documents Certifying a copy of a document is stating that, in your opinion, the document is a true copy of what you sighted. In this module we provide information about how you can assist a person when you certify copies of a range of documents, including enduring documents.
For information regarding your witnessing role, please contact the Justices of the Peace Branch on [email protected] or 1300 301 147 during business hours Monday to Friday. Additional Information
3.1 Certifying copies of documents What is certifying a copy? Certifying a copy is stating that, in your opinion, the document is a true and complete copy of the original that you have sighted. It is a statement saying a particular document is an identical copy of the original. Certifying copies of documents is a common duty of JPs.
Before certifying a document, the certifier must ensure the copy to be certified is an identical copy of the original. Suggested wording for the certification is as follows: I certify that this is a true copy of the document produced to me on Signature Name Qualification (e.g. JP, Pharmacist) Documents in languages other than English
a physical copy of your documents to be witnessed, a pen, and the ability to scan and email your signed documents to the JP or Cdec for witnessing software that allows you to sign electronically and the ability to use it.
Any documents containing a photograph (e.g. a passport, driver's licence, etc.) must be certified by an Authorised Officer with the statement 'I certify that this is a true copy of the original and the photograph is a true likeness of the person presenting the document as sighted by me.' Certifying documents instructions
If in doubt, the source legislation should be consulted or you can contact the QLS Ethics and Practice Centre on 07 3842 5843 or [email protected] Under no circumstances should any person witness a document for overseas use unless authorised by the domestic legislation of the foreign jurisdiction.
For certified documents to be accepted by UniSQ, the certifying officer must: write on the copy "This is a true copy of the original documents sighted by me" sign and print their name provide an address and a contact telephone number state their profession or occupation group (as below) write on the copy the date certified
To certify a copy of your identity document, your referee needs to do all of the following: sight your original document and the copy write This is a true copy of the original as supplied to me on each copy sign their signature on each copy. Find out who can be an acceptable referee. Acceptable referees
You must take the original documents to a representative who is authorised to certify them. The certifying person must be currently employed in one of the professions listed below: Justice of the Peace (who must also provide their registration number) Solicitor / lawyer / barrister
Your application for a licence as an individual will need to include certified copies of 2 proof of identity documents: primary identity document secondary identity document At least 1 of the documents needs to contain a photograph. Primary identity documents You need to provide 1 document from this list: Australian birth certificate
You must attach the completed form when lodging your documents. Witnessing by other authorised witnesses. Any other authorised witness (e.g. Australian lawyer or notary public) must complete a Form 20 - Identity/witnessing certification which is available from the Titles Queensland forms page. This must be lodged along with your documents.
Important information. Download a statutory declaration. Write your name, address and occupation. Make your statement. Ask an approved person to witness your statutory declaration. Sign the statutory declaration. Temporary change to the law due to COVID-19 - electronic execution of your statutory declaration.
The certifier must also write or stamp on the copy: their signature their full name their occupation their phone number the date their address (optional) Complete an identity declaration Someone can also help you complete an identity declaration if they: are an Australian citizen are not related to you by birth, marriage or a de facto relationship
The amendments mean that from 1 October 2019, property owners will not be able to request a paper Certicate of Title from the Titles Registry and paper CTs will no longer have any legal effect. Until 1 October 2019, the current laws that govern paper CTs remain in place. This means any property transactions where there is a Certificate Of Title ...
How will you submit your proof of ID documents (and application if not submitted online)? * View the proof of ID you will need to provide. In person at: my local Queensland Magistrates Court or Queensland Government Agent Program (QGAP) office (excludes the Brisbane Magistrates Court) or participating JPs in the Community location with original proof of ID