9 Administrative Assistant Resume Examples for 2023

Administrative assistant with 8 years of experience

A business is only as valuable as the people who keep it organized, so as an administrative assistant, you hold the keys to the castle.

You can communicate with nearly anyone, know how to manage even the busiest of schedules, and can handle multiple high-priority tasks simultaneously, but how are you supposed to build your resume to show all those skills effectively?

That's where we come in. We've reviewed dozens of administrative assistant resumes that have worked for candidates to land jobs at great companies. So, we've learned a lot about what works and what doesn't for impressive resumes.

We've distilled those findings into nine effective administrative assistant resume samples for all experience levels, and to top it off, we've included detailed resume tips . Here's to landing your next job in 2023!

Table of Contents

  • Administrative Assistant Resume
  • Entry-level Admin Assistant Resume
  • Executive Admin Assistant Resume
  • Medical Admin Assistant Resume
  • Senior Admin Assistant Resume

Administrative Assistant II Resume

Administrative assistant/receptionist resume, administrative coordinator resume, administrative associate resume.

Administrative Assistant Resume Example

Use this template

Administrative Assistant Resume Example

Why this resume works

Entry-Level Administrative Assistant Resume

Entry-Level Administrative Assistant Resume Example

Executive Administrative Assistant Resume Example

Executive Administrative Assistant Resume Example

Medical Administrative Assistant Resume

Medical Administrative Assistant Resume Example

Senior Administrative Assistant Resume

Senior Administrative Assistant Resume Example

Administrative Assistant II Resume Example

Administrative Assistant/Receptionist Resume Example

Administrative Coordinator Resume Example

Administrative Associate Resume Example

Related Resume Guides

Our 4 Top Tips for Your Administrative Assistant Resume  

As an administrative assistant, you're the person who keeps the day-to-day operations running smoothly. You're trusted to act as the face of the company for visitors, and you understand the importance of organization. But you might not realize just how important it is to perfect your resume. Your resume is the first thing hiring managers will look at, so ensure it demonstrates your aptitude for the job.

In this section, we'll dive into four of the main tips we have for improving your resume, including: 

1. Include your administrative assistant skills wisely

If you're unfamiliar with how hiring managers filter applicants, you may be tempted to overlook the skills section on your administrative assistant resume. But, after learning about ATS, you'll never make that mistake again.

Hiring managers use the ATS, or applicant tracking system software, to narrow their applicant pool. The ATS works by filtering keywords (usually in your skills section) on your resume and matching them to pre-selected words prioritized by recruiters. Your resume will be rejected if you don't have enough matching keywords.  

This system works well when there are a lot of job applicants, but it's understandably a pain for you, the applicant, to deal with. That's why it's important to utilize a skills section that incorporates the right resume skills . You can do this by focusing on the administrative assistant job description .

Read this small excerpt from a job description and see if you can pick up on the most relevant skills for this particular administrative assistant job. Then, read ahead to see if your skills list resembles ours: 

Optics Fusion is a fast-growing company seeking a self-starter administrative assistant who can recognize tasks that need completion with minimal supervision. The ideal candidate will thrive on interacting with clients and the public while displaying a high degree of professionalism. Must be comfortable working in fast-paced environments and dividing attention between many day-to-day operational tasks. Computer-savvy assistants are encouraged to apply! 

Compare the list of skills you wrote down from this job description with ours :

The job you apply for may or may not have similar skill preferences, but there will typically be a common thread of recurring keywords.

Some of the following admin assistant skills will likely pop up in job descriptions:

2.   Pick the best resume format

Like your skills section, your resume format  is important for determining whether the ATS will properly read and file your resume. Aside from the ATS, formatting your resume properly will make it easier for recruiters to read your administrative assistant resume.

To this end, we suggest using reverse-chronological formatting , with your most recent work experience listed at the top of your resume. This will help hiring managers quickly evaluate your most relevant and (likely most impressive) work.

These are a few other critical elements for your resume formatting:

Should you bother with a resume objective or summary?

You might notice that we just hinted that resume objectives and summary statements are optional. While it's true that they're not an essential element of an administrative assistant resume, there are a few specific circumstances when they might be helpful. Let's demystify these optional sections  and determine when to consider including one of them on your resume. 

A resume objective is a customized two to three-sentence opener typically included toward the top of your resume. In the visual example below, notice how the objective briefly covers the job title, the company name you're applying to, and why you're applying to the specific job. We recommend including an objective only if you're just starting your career or transitioning to another field.

Career objective for admin assistant resume

A resume summary is also a highly-customized short paragraph, but it's included toward the bottom or side of your resume. Like the visual summary statement below, you'll want to focus on the skills and specializations you've acquired throughout your administrative assistant career. We recommend that only seasoned industry experts consider including summary statements. 

Career summary for admin assistant resume

Let's go over a few of these statements, including both poor and strong examples of each: 

Example 1: Working in administration for a few years and looking for a change of pace. Can start immediately. 

Example 2: Detail-oriented medical administrative assistant with 3+ years of experience providing patients with empathetic care, settling insurance claims, and scheduling appointments. Seeking a position with Pediatrics United, where my organization systems and HIPAA compliance standards can contribute to providing the utmost quality care for patients. 

Example 3: Providing admin tasks for multi-years in the ofice. Backgrnd in detailed work & organizatian for multiple companys.

Example 4: Scrupulous medical administrative assistant with 16+ years of specialization in best practices in the medical field. Vast expertise and knowledge of HIPAA compliance standards, sensitive patient care, medical insurance billing, and EMR to efficiently provide the highest quality care. Looking for a role working at Felder's Community Clinic, where patient care is at the forefront of operational goals.

3. Measure your admin assistant work with metrics

Many admin assistant applicants tell us they find it difficult to write their resumes in a way that displays confidence and job capability. Often, the problem is that they're not quantifying their job impact with metrics (numbers). Metrics are the easiest way to provide measurable insight into your work performance . As an administrative assistant, there are many areas in which you can include numbers on your resume. Read below for some of the best ways to leverage metrics from your previous roles: 

Now that you've thought through areas of your job from which you can pull metrics, read through these sample work experience bullet points to get a little more inspiration:

4.   Modify your resume for each admin assistant job

We've mentioned it a few times, but it's so important we'll repeat it: you must customize your resume for each job to which you apply . After all, administrative assistants have widely varying job responsibilities, and you should take the extra step to best align your resume with the specific job for each application you submit. Fortunately, you don't have to change your entire resume, but let's go over the areas you should customize: 

Administrative assistant resume 

Entry-level admin assistant resume  

This savvy entry-level candidate absorbed excess white space with a metrics-packed internship.

Internship for admin assistant resume

Executive admin assistant resume 

Medical admin assistant resume 

Notice this applicant's mention of keyword skills like HIPAA and EMR.

Skills list for admin assistant resume

Senior admin assistant resume  

Our parting advice for your admin assistant resume  

You should be proud of yourself for taking your resume seriously! You've made it to the end of this guide, and you're on the right path to creating your best, most professional administrative assistant resume yet!

Let's review the four main tips we've covered in this guide as a quick recap.

We've discussed how to build your skills section, how to format your resume for the ATS, how you can add metrics, and why you should modify every administrative assistant resume you submit.

With these tips in mind, upload your resume to our free resume checker to see how your masterpiece can be improved with our AI-powered tips. If you're thinking about starting your resume from scratch, try our resume builder , where you can begin the process with built-in AI-powered tips and proper formatting. 

Ready to build your resume?

Our free online tool will walk you through creating a resume that stands out and gets you hired at a top tech company.


Administrative Assistant Resume Examples

Administrative assistant roles are an office job to which many people aspire . To stay competitive, don’t waste precious resume space on outdated skills like picking up your boss’s dry cleaning or keeping his coffee cup filled. Use our administrative assistant resume examples to see the skills and experience employers are looking for in a potential hire.


Are you an entry level administrative assistant with zero experiece?

Table of Contents

What is an administrative assistant resume, what makes this a great administrative assistant resume example, 3 administrative assistant professional summaries examples, 3 office assistant work experience section examples.

Administrative Assistant FAQs

Resume success stories.

Administrative assistants work in a traditional or home office setting where they lend support to other professionals, from top executives to entry-level employees. They typically work independently to perform duties such as scheduling appointments, booking travel, answering telephones and handling a wide range of other tasks. Job duties can be so diverse that problem-solving ability and resourcefulness are some of the most important skills for success in this career. The industries that employ the largest employers of administrative assistants are healthcare and social assistance.

Most employers of administrative assistants offer on-the-job training and a comfortable work environment that is not physically demanding. If this type of work sounds right for you, take the first step toward a new career by creating your resume today. Our administrative assistant resume examples can provide you with the following:

A well-written professional summary is a critical part of your resume. If it is not compelling enough to make readers want to know more about you, they may not read any further. Use one of our summaries as-is or modify it to add metrics or examples of your most impressive achievements. Here are three examples of administrative assistant professional summaries:

Describing your work history in the best possible light is a focus of our resume writing professionals. Whatever your previous job duties as an administrative assistant were, you can find effective ways to explain them in the work experience section of our Resume Builder. Each suggested entry is easy to customize and add your own metrics. Check out these examples of content you can use:

Top Skills for Your Administrative Assistant Resume

Don’t try to guess which qualifications are most likely to get you hired. Trust LiveCareer’s experience with the administrative assistant field and include skills like these on your resume:

Hard skills

Soft skills

Building Your Administrative Assistant Resume with Our Builder:

Select a Resume Template

Choose Pre-Written Phrases

Download, Print and Apply

What are some of the achievements of an administrative assistant?

What is a good objective for an administrative assistant resume, how do you demonstrate administrative experience.

When listing your achievements on an administrative assistant resume, concentrate on the broad categories of increasing productivity and positively impacting the team you support. Actions that make an office run more smoothly can include coordinating events, designing new filing systems or collaborating with other departments. Recognitions you might mention include letters of thanks from clients or awards such as employee of the quarter.

Resume objectives should only be used by entry-level candidates. In those cases, emphasize that you want to use your skills and education to benefit a potential employer. Your objective statement should always demonstrate ways you would be an asset, even as you are describing what you want for yourself. For example, if your objective is to increase your salary by working for a bigger company, you could say you want to contribute your skills to a reputable organization.

Administrative experience includes almost any support you have provided to specific staff members or to a company as a whole. Include this work history on your resume with as many specific metrics as possible. For example, if you arranged travel and appointments for an executive, estimate the number of times you did this per month. If you trained new staff, specify the number of employees and the amount of time spent.

*As seen in :

administrative assistant resume sample 2021

Resume Worded

10 Administrative Assistant Resume Examples - Here's What Works In 2023

Your resume is key to landing an interview in today’s competitive job market. in order to make your resume appealing, you’ll want to tailor your resume to the specific job by using relevant keywords, action verbs, and skills. here are five templates that will get you started on your resume for an administrative assistant position in 2023..

Hiring Manager for Administrative Assistant Roles

Administrative assistants are the backbone of the office. They act as liaisons and points of contacts between internal teams and with external teams as needed. Responsibilities include scheduling meetings, managing calendars, ordering office supplies, answering phone calls, taking notes, and supporting management and the team as needed. Administrative assistants help to keep the department organized and running smoothly overall. There are various types of administrative assistants as well, ranging from departmental support to support for executives and other leadership. They vary in salary, responsibilities, and required experience. The role may range from requiring one year of experience or more. Since administrative assistants are typically responsible for clerical tasks, decision-making, preparing reports and documents, you will want to showcase your communication, collaboration, and time management skills. Examples include improving efficiency in the department and ways that you maximized productivity by streamlining processes. Now, let’s dive into what successful administrative assistant resume templates look like in 2023. We’ll examine five different examples of different administrative assistant roles to showcase the various positions and offer a strong place to start with your resume. After, we’ll go over a list of strong action verbs to emphasize your work experience and a list of the most common skills that recruiters are looking for in administrative assistants.

Administrative Assistant Resume Templates

Jump to a template:

Jump to a resource:

Administrative Assistant Resume Tips

Template 1 of 10: Senior Administrative Assistant Resume Example

A senior administrative assistant is a position that highlights your extensive experience supporting higher management and overseeing other employees in the department. Since you’ll have plenty of experience to share, you’ll want to detail your accomplishments with specific numbers and highlight your transferable skills from previous roles. This template will show you how to combine both to create a lasting impression on the recruiter.

A senior administrative assistant resume template with strong examples of supporting higher management, training and overseeing employees, and relevant skills.

Tips to help you write your Senior Administrative Assistant resume in 2023

   highlights training and leadership experience, which are transferrable skills key to administrative assistant roles.

Since this role is a senior position, you’ll be expected to train new employees per the company’s needs and support senior management. This resume template uses examples like “managed administrative staff of 15 personnel,” “hired, trained, and managed over 355 part-time workers per year,” and “supported Senior Vice President of Manufacturing.” Make sure to emphasize your relevant senior experience.

Highlights training and leadership experience, which are transferrable skills key to administrative assistant roles - Senior Administrative Assistant Resume

   Relevant administrative assistant certifications in education section

Besides just your education, you’ll want to spotlight any relevant certifications that you have to demonstrate your fluency in this role. This senior administrative assistant resume template uses the example of Administrative Assistant Certificate Series from the Growthsi Business School. Additional certificates show your dedication to additional training for the position.

Relevant administrative assistant certifications in education section - Senior Administrative Assistant Resume

Skills you can include on your Senior Administrative Assistant resume

Template 2 of 10: executive administrative assistant resume example.

An executive administrative assistant manages all clerical tasks for executive managers. This includes welcoming guests, and handling communication between stakeholders, clients, and partners. Additionally, an executive administrative assistant often performs basic bookkeeping duties, so this is another skill you might want to highlight in your resume. Other responsibilities include preparing documents, negotiating with vendors, managing corporate inventory, reviewing incoming documents, etc. This is a role that requires attention to detail and strong communication skills.

An executive administrative assistant resume template using strong action verbs.

Tips to help you write your Executive Administrative Assistant resume in 2023

   demonstrate your time management skills on your resume by using accomplishments..

Executive administrative assistants often work under pressure. They need to meet tight deadlines and make sure everyone on the clerical team is on top of everything. That’s why having time management skills is essential for this role. If you want to demonstrate this in your resume, you should use accomplishments and mention projects that you coordinated effectively and on time.

Demonstrate your time management skills on your resume by using accomplishments. - Executive Administrative Assistant Resume

   Showcase your communication skills on your resume.

Since communication is essential in this role, this is exactly what you want to reflect on your resume. Rather than just saying you have excellent communication skills, use the appropriate vocabulary and structure on your resume, such as strong action verbs like "Communicated", "Directed" or "Influenced". If you've worked with senior execs or CEOs, it's worth mentioning things like "Presented to senior stakeholders..." on your resume.

Showcase your communication skills on your resume. - Executive Administrative Assistant Resume

Skills you can include on your Executive Administrative Assistant resume

Template 3 of 10: executive administrative assistant resume example.

An executive assistant works closely with a high-level executive or a small group of high-level executives in overseeing projects and anticipating business needs. On the other hand, an executive administrative assistant tends to focus more on task management and administrative duties, such as calendar scheduling, data entry, and handling calls. In your executive administrative assistant resume, make sure to highlight your experience and relevant skills accordingly.

When writing your Executive Administrative Assistant Resume, make sure to include bullet points that emphasize your administrative skills.

   Highlight relevant executive administrative skills

When writing your executive administrative assistant resume, make sure to demonstrate your proven ability to carry out administrative tasks. You should highlight relevant skills you have in these capacities, and include skills that pertain to the job description. This candidate includes a list of administrative capacities in their skills section, such as Calendar Management, Travel Arrangements, and Organization Skills, and expands upon them in their work experience.

Highlight relevant executive administrative skills - Executive Administrative Assistant Resume

   Use strong action verbs and numeric metrics to describe your administrative accomplishments/responsibilities

In your work experience section, make sure to use strong action verbs and to quantify your positive impact to the company. Executive administrative assistants should be experts at performing administrative duties, especially in areas of facilitating smooth operation and in catalyzing productivity. Use words such as “streamlined”, “orchestrated”, or “facilitated” to describe your contributions, and make sure to accompany them with tangible quantitative metrics.

Use strong action verbs and numeric metrics to describe your administrative accomplishments/responsibilities - Executive Administrative Assistant Resume

Template 4 of 10: Executive Administrative Assistant Resume Example

As an executive administrative assistant, you will be supporting one or multiple executives in the company. A high-level of discretion and anticipation of what your executives need is a must. To tailor a resume for this position, you’ll want to focus on your experience supporting previous executives and how you resolved pain points for them.

An executive administrative assistant resume template that highlights promotion in work history, supplemented by education, certificates, and transferable skills.

   Quantify your administrative accomplishments in the office

In this role, you’ll have familiarity with streamlining and implementing processes. This resume uses great examples like “reduced cell phone expenses, resulting in savings of $5,000+” and “organized new office and designed systems to maximize office function efficiency by 30%.” Make sure to showcase what you did to make the office better for the team. Numbers talk!

Quantify your administrative accomplishments in the office - Executive Administrative Assistant Resume

   Show promotions in your work history

This template demonstrates a promotion from an administrative assistant to an executive assistant. Growth shows that your previous company was impressed with your work and trusted you with more responsibilities, like supporting five executives. You should also highlight why you were promoted. If you took on additional work, became a mentor to others, or more, make sure to share it.

Show promotions in your work history - Executive Administrative Assistant Resume

Template 5 of 10: Entry Level Administrative Assistant Resume Example

Just like senior and executive-level administrative assistants, there are also entry-levels administrative assistant positions out there. Don’t worry if you don’t have administrative assistant work experience or if you’re looking to change careers — you should use your education and other related administrative experience to supplement it. You should also highlight relevant skills that are transferable to showcase previous experience with them in different environments.

An entry-level administrative assistant resume template with related administrative work from other jobs, relevant skills, and education.

Tips to help you write your Entry Level Administrative Assistant resume in 2023

   use of strong action verbs related to administrative duties.

Action verbs are important tools and phrasing is everything. Your resume should have powerful action verbs to bolster your accomplishments. Some excellent examples of action verbs in this resume template are “directed,” “oversaw,” “generated,” and “drafted.” We’ll also go into more detail about action verbs down below for more ideas.

Use of strong action verbs related to administrative duties - Entry Level Administrative Assistant Resume

   Transferable administrative skills from previous roles

You typically want to emphasize technical skills but that can be difficult for an administrative assistant position compared to a role like a project manager. In this resume, skills such as “customer service, “telephone reception,” and “data entry” are listed. The skills are implied in experience like “answered an average of 35 calls per day by addressing customer inquiries.”

Transferable administrative skills from previous roles - Entry Level Administrative Assistant Resume

Skills you can include on your Entry Level Administrative Assistant resume

Template 6 of 10: sales administrative assistant resume example.

Sales are a key function to any business. Without the sales team, the company would probably have a hard time earning revenue for their products or services. As a sales administrative assistant, you’ll want to spotlight your related sales and administrative experience to demonstrate that you can do both. You may not only just support the sales team, but also contribute to sales pitches, presentations, and generating leads as well.

A sales administrative assistant resume template that combines both sales and administrative experience with related skill sets and education.

Tips to help you write your Sales Administrative Assistant resume in 2023

   focuses on relevant administrative & sales experience.

Since this role requires familiarity with selling, make sure to showcase your previous sales experience. This template uses related positions such as sales clerk and sales coordinator. If you’ve worked in retail or similar roles before, mention it with examples like “managed $300,000 monthly sales figures operating at an average of 30% profit margin” and “conducted 50+ sales presentations.”

Focuses on relevant administrative & sales experience - Sales Administrative Assistant Resume

   Quantify your accomplishments and project results

Sales is all about numbers. This resume template specifically mentions a project of “creat[ing] sales tracking database in Access that decreased overall deficiencies by 20%.” Recruiters want to see hard numbers of how you contributed to increasing sales and generating leads. Emphasize what you did in past roles to show what you could do for your potential employer.

Quantify your accomplishments and project results - Sales Administrative Assistant Resume

Skills you can include on your Sales Administrative Assistant resume

Template 7 of 10: legal administrative assistant resume example.

Legal administrative assistants support a law firm’s lawyers and paralegals. Some tasks you can expect include drafting legal documents, doing legal research, ensuring the office runs smoothly, handling schedules, speaking with clients, etc. You will be expected to have a strong legal educational background and some experience in the legal field would be highly preferred. The legal industry is also a high-pressure industry so the ability to work under pressure and have a high level of productivity is essential. Take a look at this strong resume sample for the position.

A legal administrative assistant resume sample that highlights the applicants administrative experience and transferable skills

Tips to help you write your Legal Administrative Assistant resume in 2023

   mention a variety of administrative tasks in your experience section..

Above this being a legal position, it is an administrative position. Make sure your experience section shows recruiters the range of administrative tasks that you have experience doing.

Mention a variety of administrative tasks in your experience section. - Legal Administrative Assistant Resume

   Include administrative positions in other industries.

If you don’t have a lot of experience in the legal field, include any administrative experience you have had in other fields. There is overlap in the tasks and most of the skills are transferable.

Include administrative positions in other industries. - Legal Administrative Assistant Resume

Skills you can include on your Legal Administrative Assistant resume

Template 8 of 10: office administrative assistant resume example.

This is an entry-level position where you work to ensure the office runs smoothly. You will be tasked with everyday needs like reception duty, maintaining files, prepping and scheduling meetings, managing calendars, etc. Great communication, a helpful and polite demeanor, and a go-getter attitude will be highly desired for this position. Likewise, any experience in an administrative position will be appreciated. Here is a recruiter-approved resume sample.

An office administrative assistant resume sample that highlights the applicant’s skills list and experience.

Tips to help you write your Office Administrative Assistant resume in 2023

   add an ‘office administrative assistant’ title to your resume to get past ats..

You may not have a lot of experience in this job, so add the job title to ensure you get past any ATS resume filters in place.

Add an ‘Office Administrative Assistant’ title to your resume to get past ATS. - Office Administrative Assistant Resume

   Have a varied technical skills list.

An administrative position requires a varied skill set due to the varied tasks you will need to complete. Ensure the list of your technical skills is equally varied.

Have a varied technical skills list. - Office Administrative Assistant Resume

Skills you can include on your Office Administrative Assistant resume

Template 9 of 10: medical administrative assistant resume example.

A medical administrative assistant will take charge of the clerical tasks needed in a medical facility. You may have front desk duties, you may maintain patient files, and you may be in charge of assuring the waiting area is in order, among other responsibilities. Important to note, however, is that, unlike a medical assistant, you will not handle patients’ care in any way. Regardless, a background in health or medicine will be highly beneficial to your application and resume.

A medical administrative assistant resume sample that highlights the applicant’s healthcare background and industry knowledge.

Tips to help you write your Medical Administrative Assistant resume in 2023

   include medical industry knowledge in your skills section..

There is very specific industry knowledge and very specific tasks you should be able to perform in this field. Knowledge includes things like HIPAA while the tasks include things like insurance billing and healthcare management. Make your skills section very medical-industry-specific.

Include medical industry knowledge in your skills section. - Medical Administrative Assistant Resume

   Use healthcare keywords in your resume.

Little changes like changing ‘customer’ to ‘patient’ can make a huge difference in showing recruiters that you are experienced in the healthcare industry. Pepper your resume with healthcare keywords as this applicant has done.

Use healthcare keywords in your resume. - Medical Administrative Assistant Resume

Skills you can include on your Medical Administrative Assistant resume

Template 10 of 10: experienced administrative assistant resume example.

As the name suggests, this administrative assistant is not new to the industry and has had some professional experience in the field. Your tasks will be varied as you do your best to assist in whatever day-to-day tasks need to be completed. In this position, you may be working solely for the CEO or certain staff members, or you may be working for the entire office or department. Tasks may range from making travel arrangements to scheduling meetings, to maintaining files. Take a look at this resume sample to get an idea of what yours should entail.

An experienced administrative assistant resume sample that highlights the applicant’s relevant certifications and transferable skills.

Tips to help you write your Experienced Administrative Assistant resume in 2023

   get relevant certifications..

Show your dedication to the career by gaining administrative certification. This applicant is a certified professional secretary and administrative professional.

Get relevant certifications. - Experienced Administrative Assistant Resume

   Highlight transferable skills from related positions.

If you have had experience in a related position like a secretary or receptionist positions, include those in your resume and highlight the tasks and skills that an executive administrative assistant would also have. There is a lot of overlap in these positions.

Highlight transferable skills from related positions. - Experienced Administrative Assistant Resume

Skills you can include on your Experienced Administrative Assistant resume

Action verbs for administrative assistant resumes, skills for administrative assistant resumes.

When you’re applying for an administrative assistant position, your relevant administrative skills that are transferable from other roles will play a big part. This may include skills such as customer service, data entry, technology, and more. Make sure that you take the time to carefully read the job posting for the required skills and preferred skills to identify what the recruiter will be exactly looking for in an ideal candidate. You’ll want to tailor your resume for each position that you apply for with this in mind, especially since the company is likely using an applicant tracking system (ATS). There will be key words scattered throughout the job posting that you want to strategically use throughout your resume while keeping it natural. To get you started, here’s a list of relevant skills that recruiters and companies are looking for in administrative assistants.

Skills Word Cloud For Administrative Assistant Resumes

This word cloud highlights the important keywords that appear on Administrative Assistant job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more 'important' it is.

Top Administrative Assistant Skills and Keywords to Include On Your Resume

How to use these skills?

Administrative assistants are responsible for maintaining a smooth flow in the office. They coordinate scheduling, support the team and management, take meeting notes, create documentation, answer and direct phone calls, and more. They are fluent in the standard software required for an office environment, while having excellent verbal and written communication skills. A sense of urgency and the ability to prioritize is required for this role, alongside time management in order to complete necessary projects and fulfill daily duties. Now that we’ve reviewed what administrative assistants do, let’s go over some tips on how to make your resume stand out to recruiters in 2022:

   List relevant administrative software you have proficiency in.

When carefully reading the job listing, make sure that you find the relevant hard skills and software that the company wants. Depending on the industry, this could include software like customer relationship management (CRM) software like Salesforce, Quickbooks, and PeopleSoft. Please only mention your proficiency and experience with the software if you have used it in other roles or capacities. It is important not to stretch the truth and make up your experience with the programs, as it could easily cost you the job if found out and you want to make sure you get the training that you need if you land the role.

   Tailor your administrative assistant resume based on the job listing.

Administrative assistants generally have the same types of responsibilities, but they can vary depending on if they are executive administrative assistants or sales administrative assistants as we’ve seen in the resume templates. Make sure that your resume is specialized and fits the criteria for the role. You don’t want to submit a general administrative assistant resume for a sales administrative assistant role, or vice versa. It’s worth having multiple versions of your resume and you can update the verbiage of each job in your work experience to match the specific position. For example, if you led sales presentations in a past role and are applying for a general administrative assistant, you might want to leave that section out and instead focus on how you supported your team and management.

   Specifically detail your administrative experience supporting teams and management.

Since administrative assistants need to support a variety of people in a professional work environment, you’ll want to explicitly explain how you did in past roles. For example, did you manage their calendars, schedules, and order office supplies to make sure the department didn’t run out? Don’t be shy about sharing the position of the person you were supporting if they’re an individual and an executive, such as the Chief Executive Officer or Senior Vice President of a company. People in executive and higher management roles are often busy with packed schedules, so it makes it all the more impressive that you successfully wrangled their calendar and kept them on track.

   Emphasize your transferable skills as an administrative assistant.

Transferable skills are extremely valuable, as many companies in 2022 are looking for the best candidates with experience. Previous experience in an office or other business setting will prove useful, such as coming from roles like a secretary, office assistant, or even something like a recruiter. In these positions, you should have experience with customers, answering the phone, scheduling, calendar management, ordering office supplies, taking notes, and other related skills. You’ll want to take these skills and expand them through your numeric achievements, with examples like “managed 700+ student information in Aspen; updated information every month to ensure 100% accuracy.” This statement demonstrates that you handled a high volume of customer information in specific software, as well as being detail-oriented and thorough.

Action Verbs For Administrative Assistant Resumes

Each bullet point in your work history section should begin with an action verb. These action verbs are strong ways to showcase your experience and achievements by showing, rather than telling. Examples of great action verbs for an administrative assistant are “negotiated,” “supervised,” “calculated,” “established,” and more to speak to your accomplishments in the role. These words imply the ability to effectively communicate with vendors, leadership and management of other team members, proficiency in numbers, and creating something new. Descriptors such as “responsible for,” “helped,” “assisted with,” and “handled” imply that you did the responsibilities of the job, but leave the recruiter wanting to know what you specifically achieved in your past roles.

For more related action verbs, visit Customer Service Action Verbs .

For a full list of effective resume action verbs, visit Resume Action Verbs .

How To Write a Resume Summary for an Administrative Assistant Resume

If you're a senior-level employee, or you're changing careers to become an Administrative Assistant, it's useful to add a paragraph at the top of your resume highlighting your most impressive accomplishments. This is called a resume summary. Here's an example of a summary that can be used on an Administrative Assistant resume.
A resume summary is a totally optional section, and in most cases, it's better to leave it out of your resume than include it. For example, if you're a student or mid-level hire, you should not include a summary, and instead use the space to add to your work experience.

How to write a resume summary if you are applying for an Administrative Assistant resume

To learn how to write an effective resume summary for your Administrative Assistant resume, or figure out if you need one, please read Resume Summary Examples for Job Seekers: When To Include One .

Resume Bullet Points From Administrative Assistant Resumes

You should use bullet points to describe your achievements in your Administrative Assistant resume. Here are sample bullet points to help you get started:

Created Monte Carlo simulation using Pandas (Python) to generate 30,000 sample portfolios with 8+ constraints

Managed user engagement analytics strategy, providing first insight into how users interact with our apps on their tablets and mobile devices

Analyzed brand's pricing, advertising and distribution data and identified seasonal trends and white space by integrating consumer insights; recommended strategic changes in portfolio and marketing plan to C-suite executives, reversing sales slump (+6.5%)

Recommended multi-brand strategy for a leading restaurant chain company to enter fast casual market by evaluating core competencies and performing market analysis

Developed pricing strategy for a digital subscription service by segmenting potential users by behavioral and psychographic attributes from survey data

For more sample bullet points and details on how to write effective bullet points, see our articles on resume bullet points , how to quantify your resume and resume accomplishments .

Other Administrative Resumes


A merchandising assistant resume example that includes contact info and a brief description

Warehouse Manager

An assistant warehouse manager resume template that includes contact information, relevant work experience, and skills

Administrative Assistant Resume Guide

Download this PDF template.

Creating an account is free and takes five seconds. you'll get access to the pdf version of this resume template., choose an option..

E-mail Please enter a valid email address This email address hasn't been signed up yet, or it has already been signed up with Facebook or Google login.

Password Show Your password needs to be between 6 and 50 characters long, and must contain at least 1 letter and 1 number. It looks like your password is incorrect.

Remember me

Forgot your password?

Sign up to get access to Resume Worded's Career Coaching platform in less than 2 minutes

Name Please enter your name correctly

E-mail Remember to use a real email address that you have access to. You will need to confirm your email address before you get access to our features, so please enter it correctly. Please enter a valid email address, or another email address to sign up. We unfortunately can't accept that email domain right now. This email address has already been taken, or you've already signed up via Google or Facebook login. We currently are experiencing a very high server load so Email signup is currently disabled for the next 24 hours. Please sign up with Google or Facebook to continue! We apologize for the inconvenience!

Password Show Your password needs to be between 6 and 50 characters long, and must contain at least 1 letter and 1 number.

Receive resume templates, real resume samples, and updates monthly via email

By continuing, you agree to our Terms and Conditions and Privacy Policy .

Lost your password? Please enter the email address you used when you signed up. We'll send you a link to create a new password.

E-mail This email address either hasn't been signed up yet, or you signed up with Facebook or Google. This email address doesn't look valid.

Back to log-in

These professional templates are optimized to beat resume screeners (i.e. the Applicant Tracking System). You can download the templates in Word, Google Docs, or PDF. For free (limited time).

   access samples from top resumes, get inspired by real bullet points that helped candidates get into top companies.,    get a resume score., find out how effective your resume really is. you'll get access to our confidential resume review tool which will tell you how recruiters see your resume..

administrative assistant resume sample 2021

Writing an effective resume has never been easier .

Upgrade to resume worded pro to unlock your full resume review., get this resume template (+ 9 others), plus proven bullet points., for a small one-time fee, you'll get everything you need to write a winning resume in your industry., here's what you'll get:.

Buy now. Instant delivery via email.

  instant access. one-time only., what's your email address.

administrative assistant resume sample 2021

I had a clear uptick in responses after using your template. I got many compliments on it from senior hiring staff, and my resume scored way higher when I ran it through ATS resume scanners because it was more readable. Thank you!

Resume Worded

Resume Genius

The World's Smartest Resume Builder

Home Resume Examples Office Administrator Resume

Office Administrator Resume

February 22, 2021 | By the Resume Genius Team | Reviewed by Samuel Johns, CPRW

Office administrators keep the whole team functioning as one seamless unit. Show hiring managers you're up the job with our office administrator resume sample and writing tips.

Office Administrator Resume Example Template

This template is effective, but there are other types of resume templates available on the internet too.

More Office Administrator Resume Samples & Templates

Office Administrator Template (Text Format)

Choosing the best resume format for you personally will help you get more interviews.

Resume Summary

Proactive Office Administrator with 6+ years of experience managing office operations in fast-paced, deadline-driven environments. Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy, and achieve organizational objectives. Skilled at working effectively with different departments to coordinate information and resolve problems.

Professional Experience

Office administrator.

Northwest Hardwoods, Topeka, KS / October 2017–present

Wolf Co., Topeka, KS / January 2015–September 2017

City University of New York, New York, NY

BS Business Administration, May 2011

Additional Skills

How to write an office administrator resume

Learning how to put together a resume for the specific job(s) you want will help you land more interviews.

To show employers you’re the right person to run their office, showcase your skills and experience in office administration in a professional resume.

Use these three tips to write a compelling office administrator resume:

Highlight your office administrator resume skills

Office administrators have various responsibilities to support daily operations, from answering the telephone and arranging appointments to organizing paperwork and updating records.

Strong office administrator resumes feature your administrative experience and various hard and soft skills that show you can thrive in a busy office setting.

To demonstrate you have the right skillset to work as an administrative aide, list relevant technical skills in the resume skills section so the hiring manager can see you’re a great fit.

For example, if you’re applying to be an office administrator at a physician’s office, knowledge of medical terminology and MEDITECH software is essential.

In addition to listing your hard skills , modify your resume bullet points to highlight job-specific skills the hiring manager is looking for.

For example, customer service skills and attention to detail are vital for working a front desk. Here’s an example of how to emphasize these soft skills in your resume:

Administered and maintained front office operations, including greeting clients, responding to phone calls, and performing billing tasks with 100% accuracy.

Here’s a list of key office administrator resume skills:

For more skills to list, you can find and study resumes for similar jobs, such as a receptionist resume or a front desk resume .

Open with a strong office administration resume summary

Office administrator jobs require varying degrees of experience, so you’ll be competing against many others for the job.

To ensure your job application immediately catches the hiring manager’s attention, craft a strong resume summary that sets you apart.

A resume summary sums up your skills and experience in office administration while emphasizing job-specific skills.

When describing past responsibilities, focus on how your skills add value to an employer’s office and include your most impressive achievements.

Here’s an example of an effective office administrator resume summary:

This applicant uses three short sentences to sum up their experience as an administrative professional.

In the first sentence, they provide their years of experience in the field while emphasizing their ability to thrive in a fast-paced environment.

Next, the applicant highlights their strengths in office administration while presenting their talents in a way that shows the organization what they have to gain from hiring them.

Include key office administration action verbs

Knowing how to properly phrase your skills and experience can make a huge difference to how hiring managers perceive your resume. To strengthen your resume, use active voice — where the subject performs the verb’s action — instead of passive voice to make your contributions more meaningful.

Here’s an example of how to use active voice in your office administration resume: “Realized $10K in cost savings by completing multiple projects within time and budget constraints.”

Here’s the same sentence written in the passive voice: “Cost savings of $10K were realized from completing multiple projects within time and budget constraints.”

You should also include key office administration resume action verbs when listing your experience.

Doing so helps you convey your value more effectively by showcasing your proactiveness. By adding compelling actions verbs, you show hiring managers you’re not only capable of fulfilling your duties but will enhance their current workflow. For example:

Prepared and processed all payroll and benefits functions for 35+ employees while solving any related issues and discrepancies.

Here’s a list of strong office administration action verbs to use:

Looking for more resume, cover letter, and CV examples related to an office administrator resume?

Cover Letters:

Click to rate this article

Related Articles

Image showing how a resume objective should look on a well-written resume.

54+ Resume Objective Examples & Writing Help

October 20, 2022 | By   Aaron Case, CPRW

How to write a resume in one page concept, highlighting how to make a resume for a job

How to Make a Resume for a Job in 2023

February 3, 2023 | By   Conrad Benz

resume summary hero, highlights the resume summary statement of an admin assistant resume

45+ Resume Summary Examples (& How to Write)

January 27, 2022 | By   Conrad Benz

A woman standing in front of some key resume tips such as "keep your resume concise" and "read the job description for keywords"

30+ Best Resume Tips to Help You Land a Job

August 18, 2022 | By   Conrad Benz

Skills for Resume Featured Image

112+ Job Skills for Your Resume: List & Examples

December 21, 2022 | By   Corissa Peterson

types of resume paper available today

Resume Paper: 5+ Best Resume Paper Types

February 16, 2022 | By   Nick Herschel

Resume templates hub hero image, happy woman pointing out a professional resume template with two columns

February 4, 2023 | By   Geoffrey Scott, CPRW

A hero image for the resume formats page.

The Best Resume Format in 2023

February 3, 2023 | By   Ida Pettersson

Resume Tools

Cover Letter Tools

Career Tools

© 2023, Sonaga Tech Limited. All rights reserved

ResumeGenius.com is owned and operated by Sonaga Tech Limited, Hamilton, Zweigniederlassung Luzern with offices in Luzern Switzerland.

You control your data

We use cookies to tailor the experience of creating resumes and cover letters. For these reasons, we may share your usage data with third parties. You can find more information about how we use cookies on our Cookies Policy . If you would like to set your cookies preferences, click the Settings button below. To accept all cookies, click Accept.

Cookie settings

Click on the types of cookies below to learn more about them and customize your experience on our Site. You may freely give, refuse or withdraw your consent. Keep in mind that disabling cookies may affect your experience on the Site. For more information, please visit our Cookies Policy and Privacy Policy .

Choose type of cookies to accept

These cookies allow us to analyze our performance to offer you a better experience of creating resumes and cover letters. Analytics related cookies used on our Site are not used by Us for the purpose of identifying who you are or to send you targeted advertising. For example, we may use cookies/tracking technologies for analytics related purposes to determine the number of visitors to our Site, identify how visitors move around the Site and, in particular, which pages they visit. This allows us to improve our Site and our services.

These cookies give you access to a customized experience of our products. Personalization cookies are also used to deliver content, including ads, relevant to your interests on our Site and third-party sites based on how you interact with our advertisements or content as well as track the content you access (including video viewing). We may also collect password information from you when you log in, as well as computer and/or connection information. During some visits, we may use software tools to measure and collect session information, including page response times, download errors, time spent on certain pages and page interaction information.

These cookies are placed by third-party companies to deliver targeted content based on relevant topics that are of interest to you. And allow you to better interact with social media platforms such as Facebook.

These cookies are essential for the Site's performance and for you to be able to use its features. For example, essential cookies include: cookies dropped to provide the service, maintain your account, provide builder access, payment pages, create IDs for your documents and store your consents.

To see a detailed list of cookies, click here .

This site uses cookies to ensure you get the best experience on our website. To learn more visit our Privacy Policy

Best Administrative Assistant Resume Examples 2023

Best Administrative Assistant Resume Examples 2023

Bart Turczynski

As seen in:

An administrative assistant is the office’s one-person special operations unit. “Make the boss run like clockwork. Take care of the Monday morning meeting. Make the world go round.” Typical to-do list.

The problem? Landing that job in the first place. Demand for secretaries and administrative assistants isn’t growing fast enough. You’ll need a perfect admin assistant resume to get hired. 

Good news is, you’re about 7 minutes away from writing an administrative assistant resume that is just that.

This guide will show you:

Here’s an example of a resume for an administrative assistant made using our resume builder.

Want to save time and have your resume ready in 5 minutes? Try our resume builder. It’s fast and easy to use. Plus, you’ll get ready-made content to add with one click. See 20+ resume templates and create your resume here .

Administrative Assistant resume templates

Sample resume made with our builder— See more resume samples here .

Here are more resume samples for office and administrative support occupations:

What’s the Best Format for an Administrative Assistant Resume?

The best format for an administrative assistant is elegant and personable like Pam Beesly. But it packs a punch like Peggy Olson—

It’s the reverse-chronological resume format .

You can’t go wrong with this format for a professional administrative assistant resume.

Remember how hard it was for you to write your first resume?

This time it’s different.

What’s a good administrative assistant resume template?

Professional. Clean. Simple. Easy to scan.

The core of administrative assistant job skills is organization . Prove your worth by using a professional resume template—

A modern resume-friendly font . White space to guide the hiring manager’s gaze. Headings that help navigate the contents.

Finally, save your perfect administrative assistant resume as a PDF. The PDF format keeps the layout in shape better than bubble wrap.

Have your resume saved in different formats depending on what’s required on the job advertisement , says Sarah Dowzell , COO at Natural HR.

Pro Tip: Check the job description for the administrative assistant position to make sure PDFs are OK. Some Applicant Tracking Systems can’t read PDF-formatted resumes. Then a Microsoft Word file may be preferred.

How many pages? Aim for a one-pager, but double-check if it’s your ideal resume length .

The reverse-chronological format is best for most admin assistant resumes. But there are better templates for career changers and admin assistants re-entering the workforce. This guide will show you what will work best for you: Resume Format: How to Format a Resume for a Dream Job

Administrative Assistant Resume Summary or Resume Objective

Whatever introduction you use, it should be catchy but chock-full of job-relevant skills and experience.

Who should use a resume objective for an administrative assistant resume?

Are you an experienced administrative assistant? Go for a  resume summary .

An administrative assistant resume objective is like an elevator pitch . It explains what skills you excel at and how you can prove yourself on the job:

Sample Resume Objective for Administrative Assistant (No Experience)

Here’s how entry-level administrative assistant resumes could begin:

But wait! The first example does mention experience!

Actually, both examples come from the same candidate. She was writing an admin assistant resume without experience in the industry .

In the right example, she included work experience relevant to the position. She got it through internships, freelancing, and in college. It's a success!

In the wrong example? Well, she simply called it quits and moved on.

Pro Tip: Writing a resume for an entry-level administrative assistant job? Brainstorm. Come up with relevant experience and skills from other jobs. If you have the time, do a quick internship or volunteer at a local not-for-profit. Get involved in on-campus activities.

An administrative assistant resume summary is a to-the-point highlight of your achievements and skills as an admin assistant.

A good summary will make the hiring manager think, “This is our savior!”

Examples of a Senior Administrative Assistant Resume Summary

Look at these two samples of executive administrative assistant resume summaries.

The right administrative assistant resume summary cuts to the chase. The hiring manager will want to call this skilled candidate ASAP.

This candidate has the experience. Delivered quantifiable results. No need to mention multitasking, it’s clear she’s a pro.

The wrong administrative assistant resume summary isn’t wrong wrong. It’s just like the mystery meat served at the canteen on your first job. It looks fine, but you’re clueless about specific ingredients ( How many years of experience? What’s their background? ). Some might like it, but only if they’re out of options.

Pro Tip: It’s easier to write a heading statement after you’ve finished the whole admin assistant resume. This way you’ll know exactly what to showcase in your summary or objective.

A heading statement works great on any administrative assistant resume template. With all the competition out there, you need to grab the employer’s attention ASAP. Pack that entry-level administrative assistant resume objective with relevant experience. Highlight your pedigree in your summary. These guides will show you how: How To Write A Resume Summary: 21 Best Examples You Will See and 20+ Resume Objective Examples - Use Them On Your Resume (Tips)

When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check . Start building a  professional resume template here for free .

Create the perfect resume

When you’re done, Zety’s resume builder will score your resume and tell you exactly how to make it better.

How to Describe Administrative Experience on a Resume

Followed our advice on writing the best admin assistant resume summary/objective?

Great, the hiring manager will read on.

Time for the make or break part of your resume—the experience section.

Administrative Assistant Resume Samples—Experience

See the difference?

The right example of an administrative assistant’s resume will get any hiring manager’s seal of approval!

The wrong example of an administrative assistant’s resume?

It reads like a generic administrative assistant job description from Craigslist.

Listen, hiring managers know the responsibilities and duties of an administrative assistant. They wrote the job ad to hire new employees.

Curious how you can give your resume a boost like our candidate in the right example?

Here are the best tips for writing perfect administrative assistant job descriptions on a resume :

How to Write About Administrative Experience in a Resume

You really need to do this right.

Data from the Bureau of Labor Statistics shows that demand for secretaries and administrative assistants is not growing fast enough. But knowledge of office equipment is not enough. Fine-tune your experience section with help from this guide: How to List Work Experience on Your Resume [+20 Examples]

Having trouble making that administrative assistant entry-level resume shine? These guides will help you kick the employer’s doors wide open: Entry-Level Resume: Sample and Complete Guide [+20 Examples] and First Resume with No Work Experience Samples (A Step-by-Step Guide)

If you have worked on projects that required you to make use of your administrative skills, be sure to mention them. Internships matter. So does freelancing and volunteering . You can create an additional section that will surely change the status of your application from maybe to hell yes! : Resume Sections to Include on Your Resume: Guide (+20 Examples)

Action Words and Power Verbs for an Administrative Assistant Resume

Use these power words on your AA resume. See section 4. How to Put Skills on a Resume of this guide for more administrative assistant keywords.

Skills to  Put on an Administrative Resume

You’re well on your way to finishing the perfect administrative assistant resume.

Remember how jobs aren’t growing fast enough? That means competition.

Time to tip the scales in your favor and emphasize your administrative skills on the resume .

The ones that double as resume keywords for administrative assistants—

20+ Top Hard and Soft Skills for Administrative Assistant Resumes

A good admin assistant is like a Swiss Army knife—dependable and can do almost anything.

See the administrative assistant skills list above?

It combines soft skills , technical abilities, and problem-solving skills .

But don’t just copy and paste the whole thing into your resume. Pick your best abilities which mirror the requirements of the job ad. Match them to your previous jobs and mention them in bullet points describing your administrative duties.

Does the job listing require you to know something about accounting , managing communication , and be fluent in Spanish ?

For this candidate it’s check, check, and check. Look how she put these administrative skills on her resume:

Can’t quantify or prove your administrative skills through achievements?

Don’t worry, you can’t put a number on everything. List the remaining relevant skills in the skills section of your AA resume template.

Always highlight your command of foreign languages. Especially, if you’re a bilingual admin assistant.

Pro Tip: Want your admin assistant resume to start landing you interviews? Always write with the prospective employer’s needs in mind. Here’s a great guide to explain what we mean: 6 Tips on How to Tailor Your Resume to a Job Description (Examples)

Why do resume keywords matter? Your resume goes through an applicant tracking system—an app that puts non-relevant applicants on hold. Forever . Don’t let this happen to you. This guide will help you get straight to the recruiter: Resume Keywords To Use: Step-by-Step Guide [25+ Examples & Tips]

It’s not easy to come up with administrative skills on your own, so let us assist you: +30 Best Examples of What Skills to Put on a Resume (Proven Tips)

Is Your Education Section Underperforming? It Might Be

Just list the highest level of education and move on, right?

Not really.

Yes, a high school diploma works just fine on an entry-level administrative assistant resume.

For many executive administrative assistant resumes, you’ll need a bachelor of arts.

Either way, this is how to put education on an AA resume:

BA in Business Economics — 2012
State University of New York (SUNY)
Relevant coursework: Introduction to Managerial and Financial Accounting, Advanced English Composition.

It’s not just the degree, date, and the school’s name. Our candidate also listed coursework that matches the job requirements of the position.

Pro Tip: Whatever goes on the resume has to work in your favor. Use the education section to show off job-relevant knowledge and skills. If you’re a recent graduate with an almost perfect GPA, put it on your resume . In all other cases—don’t.

Still working on your degree? Just finished vocational training? Employers will appreciate this. Read our resume tips to find out how to put that education on your administrative assistant resume to wow them: How to Put Your Education on a Resume [Tips & Examples]

How About a Cover Letter for an Administrative Assistant?

You’ve got some serious communication skills , right?

Don’t do like the rest of your competition and just plonk communication skills in your administrative assistant skills list.

Prove them by writing a cover letter for the administrative assistant position.

For administrative assistant jobs, are cover letters necessary ?

Spoiler alert: Yes .

Approximately half of all recruiters expect to get a cover letter .

Don’t make them send you that thanks–but–no–thanks email the previous admin assistant wrote.

Write an administrative assistant cover letter that makes them think, “Wow! I need this candidate to write everything from now on!”

Aim for a short cover letter for your administrative assistant resume. Show you’ve got the skills, you know the company inside out, and provide them with an offer they can’t refuse.

Not sure what we mean? We’ve got you covered. Here’s our complete guide on how to write a cover letter that fits your perfect resume: Administrative Assistant Cover Letter Sample & Writing Guide

You can also see general cover letter writing tips here: How to Create a Cover Letter

Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here.  Here's what it may look like:

matching set of resume and cover letter

See more cover letter templates and start writing.

Want a sample to work from as you write your office assistant cover letter? See this guide:  Office Assistant Cover Letter: Sample & Full Writing Guide [20+ Tips]

Key Takeaway

So, to write a professional administrative assistant resume you need to follow these steps:

Resume writing can be a challenge. Do you have any questions on how to make an administrative resume shine? Want others to review your document? Give us a shout in the comments section!

Bart Turczynski

Don't miss out on exclusive stories that will supercharge your career!

Get a weekly dose of inspiration delivered to your inbox

administrative assistant resume template cascade

Similar articles

Reverse Chronological Resume Templates [Ideal Format]

Reverse Chronological Resume Templates [Ideal Format]

Using a reverse-chronological resume is the way to go in the vast majority of cases. But only if you know exactly how to make this particular resume format work for you.

Functional Resume: Examples & Skills Based Templates

Functional Resume: Examples & Skills Based Templates

You’re in the middle of a career change or have gaps in your employment. Show managers and coordinators how valuable your skills are with a great functional resume.

15+ Blank Resume Templates & Forms to Fill In

15+ Blank Resume Templates & Forms to Fill In

Check out the best blank resume templates. Pick a resume form, fill in the blanks. Have your resume ready in 5 minutes. Download your resume as PDF.

Administrative Assistant

Administrative assistant resume examples.

Administrative Assistants ensure that everyday office tasks are completed properly. They can have a very wide array of clerical duties , depending on the type of administrative support needed by the company where they work. Administrative Assistant resumes need to highlight strong interpersonal skills, accuracy, attention to details, proactivity and computer literacy. Best resume samples showcase, besides a high school diploma, postsecondary studies and various qualifications, depending on the industry the candidate wants to work in.

Not exactly what you are looking for? Check our complete library of over 1000+ resume examples

Rate This Template:

High Quality

The best examples from thousands of real-world resumes

Expert Approved

Handpicked by resume experts based on rigorous standards

Diverse Examples

Tailored for various backgrounds and experience levels

Looking for cover letter ideas? See our sample Administrative Assistant Cover Letter .

Find out what is the best resume for you in our Ultimate Resume Format Guide .

How to Format an Administrative Assistant Resume

The format you choose for an administrative assistant resume should be based on the circumstances of your job search. Some candidates will benefit from putting their work history front and center with a chronological resume, while others will want to highlight their skills and abilities with a functional resume. The applicants below show how to execute the different approaches.

Candidate A has been working as an administrative assistant in the entertainment industry for five years, spread across two different companies. Candidate B recently graduated from college and has only been employed as an assistant for about a year. Let’s see how their resume approaches differ.

1. Candidate A - Chronological Resume

Candidate Info

Work Experience

2. Candidate B - Functional

Areas of Expertise


Technical Skills

Administrative Assistant Resume Samples

No results found

years in workforce

years at this job

Business Administration

Administrative Assistant I

Provided administrative support to administrative coordinator , Chief of Staff, Director of [company name] and Fulton County Board of Health

Medical Assisting

Worked with FoxPro database to keep inventory of 200 dealership automobiles

Provided administrative support for Dermatology Marketing Director, Product Managers and Segment Marketing Manager

Executive Administrative Assistant

Used a variety of software applications to prepare presentations, reports, and correspondence.

Utilized excellent customer service skills while acting as the liaison between employees and customers

months in workforce

months at this job

Benefit Administrative Assistant

Provided administrative support to Branch Managers in reference to administrative duties

High School Diploma

Human Resources/administrative Assistant

Performed administrative and clerical functions including managing calendars, screening calls, and organizing and filing payroll documentation

Administrative Assistant II

Provided administrative support to the two Partners, two Business Development Managers, and other Senior Management staff.

Logged new contracts into company database, as well as closed old contracts.

Supervised staff and served as manager on duty when requested by other managers.

year in workforce

year at this job

Public Relations And Copywriting

Self-directed, focused and possess excellent attention to detail in performing high-level functions. Proven talent for quickly acquiring expertise in new systems and procedures

Business Skills Training

Corporate Administrative Assistant

Restructured and implemented a new process for corporate accounts to prevent past due deadlines.

Executive Administrative Assistant I

Medical Claims And Billing Program

Performed administrative functions

More Administrative Assistant Resumes

Administrative assistant resume success stories, administrative assistant resume faq, how do you format an administrative assistant resume.

There are three types of resume formats : chronological, functional and combination. The format you choose will depend on your personal circumstances. For example, if you are an experienced administrative assistant looking for a better employer, the classic chronological resume is ideal because it puts work experience at the forefront. If you are new to the field, however, with no prior work experience, you may be better off using a functional resume . The functional resume format downplays work history in favor of skills and abilities. Meanwhile, if you’re changing careers or have a few years of experience, you can opt for the combination resume .

What should be included in an administrative assistant resume?

As a general rule, administrative assistant resumes should include the following:

You can also share your experience as a volunteer if it’s relevant.

What skills should be included in an administrative assistant resume?

Administrative assistants possess a mix of hard and soft skills that help them succeed in the workplace. Let’s look at the most common skills in each category.

Top soft skills for administrative assistants include: flexibility, confidence, trustworthiness, communication and active listening.

Among the most common hard skills are: calendar management, database management, proficiency with email platforms (e.g., Gmail, Outlook), Quickbooks and knowledge of software applications like Microsoft Word, Excel and Powerpoint.

These lists aren’t exhaustive, and you should always take inventory of your work history to identify skills for your resume.

How do you create an administrative assistant resume with no experience?

If you don’t have any experience as an administrative assistant, you’ll want to use a resume format that downplays work history, such as the functional resume . Functional resumes, also known as skills-based resumes, emphasize your skills and abilities so you can showcase how your career goals align with the target job.

How can a builder help you create an administrative assistant resume?

Resume builders help in a number of ways. First, by taking the grunt work out of resume creation, they save you time. With a builder like JobHero’s you can create a resume in as little as 15 minutes. Second, builders make your resume look professional by offering dozens of templates , from simple and corporate to creative and unique. Finally, when you enter your previous jobs, builders generate prewritten bullet points. While you should always adapt the words to reflect your personal experience, you will no longer be staring at a blank page when you sit down to complete your resume.

More Jobhero Resources

Create your own professional resume in just minutes..

Try our resume builder today

Create your own professional resume in just minutes.

Administrative Assistant Resume [2023] - Guide & Examples

Background Image

Like the look of Jeremy’s resume? Create your own professional administrative assistant in minutes with these easy-to-update templates here.

Administrative Assistant Resume Writing Guide

Administrative Assistant? Congrats – you’re a total office hero.

A recent survey of more than 600 managers in the U.S. and Canada revealed that administrative assistants save their managers eight hours of work time each week.

With this kind of impact, it’s no wonder that 75 percent of managers told that same survey the responsibilities of administrative assistants have increased in the past five years. 

The beauty of these roles is how they give you a chance to work with almost every part of a business and build relationships with colleagues across teams and departments. 

In many senses, they act as a career stepping stone within that company and beyond.

Sounds great right, but what exactly do administrative assistants do? 

You can use the list above to help you brainstorm duties and tasks for the Work Experiences section of your resume (more on that – and our tip to reframe tasks as achievements – soon). 

job search masterclass

A great Administrative Assistant is a little like a Swiss Army Knife; able to solve a range of problems with the right tool at the right moment. 

Does that sound like you? 

If you need to create a modern and professional resume to showcase your skills for a role like this, this guide will take you through:

Let’s delve into why Jeremy’s resume works so well and how you can use the same features to make your own resume shine too. 

Looking for a resume example for a different position? Check out this list:

1. How to present your contact information

Let's get this out of the way quickly, because you know your own contact information better than we do. 

Include your email address, phone number, and location in the header of your resume. 

Drop the street address and city info, though. If you have a professional website, blog, or well-maintained LinkedIn profile, add them to showcase your skills and experience. 

2. How to Write a Strong Administrative Assistant Resume Summary 

Let’s start with a really important part of all resumes – the summary. 

Your summary is where you highlight your skills and how they can bring value to the employer. 

Let’s look at Jeremy’s resume. 

See how he describes himself as ‘technologically savvy’ and ‘goal-oriented?

This lets employers know he will be able to get up to speed quickly on any special technology they use and that he’s committed to getting tasks finished. 

Jeremy also writes that he’s ‘driven’, ‘motivated’ and ‘skilled in prioritizing tasks independently’. 

It’s great that he’s highlighted his ability to complete tasks without supervision, because administrative assistants are regularly delegated tasks by supervisors and managers across different teams. 

Above all, Jeremy’s summary is specific. 

If you compare the specific and vague summaries below, you can see immediately which one is more appealing. 

Emotionally intelligent and computer-savvy Administrative Assistant with an Associate’s degree in Business Administration. Strong interpersonal skills and a lifelong focus on supporting others and helping them shine.

Administrative Assistant seeking to use her skills and experience to benefit an organization that is making the world a better place.

Check out our writing a resume summary guide , if you want more help with this part.

3. The 23 Hard and Soft Skills That Hiring Managers Want

What about your skills?

Our editor has three different Skills sections to choose from: Skills, Hard (Technical) Skills, and Soft Skills. 

skills section for administrative assistant resume

Note: By clicking on Layout in the top menu, you can choose the “ Custom Layout ” and have a drag & drop feature to adjust the sections as you need.

It’s best to include a general Skills section and then choose between Hard or Soft Skills based on the needs of the job. 

Administrative assistants need a lot of soft skills to shine in these roles. Here’s some that you may want to highlight on your own resume. 

4. Highlighting Administrative Assistant Achievements

When you're customizing your resume to best fit a company and its job advertisement, it can become easy to slip into using the listed tasks and responsibilities to summarise your own past duties. Avoid this – because it’s a missed opportunity. 

Think of your work experience section as less of a list of ‘things you did’ for a past employer and more like a summary of your biggest achievements and contributions while at that employer. 

Look at how Jeremy does this.  

He highlights how he managed a senior HR director’s schedule, planned company events, and even designed surveys while he was working at Melmark. 

achivements section for administrative assistant novoresume

Note: If you are looking for inspiration or need help, you can click on “ Tips ” in the left menu of our editor.

Here’s some better (and bad) examples to help you craft your own:

Ready to create your administrative assistant resume now? 

Suggested reading:

cookies image

To provide a safer experience, the best content and great communication, we use cookies. Learn how we use them for non-authenticated users.

Administrative Assistant Resume Sample

Administrative Assistant Resume Sample

Home » Administration Resume Samples » Administrative Assistant Resume Sample

Administrative Assistant Resume

Are you an Administrative Assistant by profession and looking for an exciting career? We have good news for you! use our professional Senior Administrative Assistant Resume Sample. You don’t have to start writing from scratch. Just click “Edit Resume” and modify it with your details. Update the template fonts and colors to have the best chance of landing your dream job. Find more resume samples .

administrative assistant resume sample 2021

James Edward

Administrative assistant.

Work Experience

Administrative InCharge

Finance Consultant

Title Review Specialist

Career Expert Tips:

How to Write an Administrative Assistant Resume

When you’re looking for a job as an administrative assistant, your resume needs to show that you’ve got the skills necessary to do the job. This guide from creating a resume is meant specifically for this type of position.

Regardless of what kind of administrative assistant job you are looking for, your resume has to be unique and stand out from other applicants in order to get noticed during the hiring process.

This article will include everything from resume-building tips and hints on how to present your skills and experience in a way that will turn heads. Follow this step-by-step guide for help with resumes, cover letters, LinkedIn profiles, and everything else that could increase your chances of landing the job.

Administrative Assistant Job Description:

The administrative assistant helps the organization’s management solve ongoing problems by dealing with tasks such as filing, research, correspondence, and bookkeeping. They may enter data into databases or perform other related technical tasks that are essential to the organization’s success. Administrative assistants often serve as team leaders, and those who can speak clearly to their audiences will increase their earning potential.

Administrative Assistant Job duties:

Tips to Write Administrative Assistant Resume Summary:

Example Summary:

“I am an experienced administrative assistant seeking a position in an organization that will utilize my skills and ability to work well under pressure. I have more than ten years of administrative experience, with more than six years as a secretary for the major department in XYZ Company. Working long hours in fast-paced environments, I’ve gained invaluable experience in organizational skills, time management, prioritizing tasks, and excellent communication skills.”

“Having 2 years of experience as a secretary, I do not have much administrative experience, but I bring to the table valuable skills that will make me an excellent candidate for your position. Fast and thorough work with excellent results is what I want to achieve in the new job, where every day will be challenging and rewarding.”

Resume Tips For Administrative Assistants:

Top 15 Must-Have Administrative Assistant Skills:

Before applying for an administrative assistant position, it is recommended to research the company you are applying for. This will help you understand the company culture and objectives before presenting yourself to a potential employer, hence presenting yourself as a more professional and reliable candidate who is genuinely interested in the position offered.

Administrative Assistant Education Qualification:

Tips to Write an Administrative Assistant Resume with no experience:

Guide to Write an Administrative Assistant Cover Letter


We hope this article helps you writing the perfect Administrative Assistant Resume & Cover Letter. Check our sample resume and cover letter before submitting your own. Also, use our free resume builder to build your resume and cover letter. You can also download it in pdf format.

Check Other Great Resumes:

More Resume Examples:

Privacy overview.


ResumeCoach » Resume Examples » Administrative Assistant

Administrative Assistant Resume Examples

administrative assistant resume sample 2021

Online resume generators can help in developing a suitable resume

Consider the following:

1 x Letter Page – 8.5” x 11”

Professional Resume Samples for Administrative Assistant


Resume Samples

1. Candidate seeking Administrative Assistant position:

Samples Resume

Resume summary statement: Experienced administrative assistant with exceptional skills in management and distribution of office information. Excellent ability to provide administrative and clerical support.

2.Candidate seeking Administrative Assistant role:

Resume summary statement: Dedicated Administrative Assistant with 5 years of experience. Possessing excellent analytical and organizational capabilities.

Administrative Assistant Resume Vocabulary & Writing Tips

Using the right words in your resume is a clear sign of you knowledge of the industry. It also shows that you’re applying for the right job.

Words to Use

Action Verbs

Administrative Assistant Resume Tips and Ideas

If you’re seeking employment as an administrative assistan t, you should demonstrate your capabilities and experience within your resume. Job applicants must maintain conciseness and clarity while showing that they are the right fit for the job.

In the administrative assistant resume, you should indicate your expertise in carrying out multiple office-related tasks. Also, potential employers need to know your ability to manage and share information within an office.

Creating a professional administrative assistant resume can be difficult for some people. Hence, the resume tips outlined below will help you secure the job.

Work experience

The best resume format for an administrative assistant position is the chronological format . This format organizes your work history in a reverse chronological order with the most current listed first.

Also, the resume layout should enable the hiring manager to skim through easily. Potential employers need to quickly see the skills that an applicant has gained over the years. Clearly indicating your skills and strengths places you in a better position to be selected as the right fit.

In case you have job gaps in your work history, you can use a combination resume format .

Even the resume fonts should be selected carefully. Fonts determine the legibility of your content. For an administrative assistant resume, fonts such as Arial and Calibri can be used.

Job applicants who can’t craft their own resumes can use online resume makers . The templates help in creating winning resumes.

An administrative assistant resume design can determine whether or not you get hired for the job. The design should promote readability so that hiring managers can easily identify specific details.

The design can vary based on the type of organization you intend to work for. Some employers have specific details that they require applicants to consider when drafting their resumes.

Before submission of the resume, you must ensure that you’ve used the right colors, properly organized the sections, included the proper titles, and featured all essential details.

Administrative assistant resumes should not have photos. Including a photo will make you susceptible to discrimination in the hiring process.

Sections of a Administrative Assistant Resume

An administrative assistant resume should have well-organized sections . These sections should be relevant to the job specifications.

When writing these sections, always consider the specific details hiring managers are looking for . This way, you won’t merely provide a resume section just because it has to be there. When you write with the hiring manager in mind, you’ll make sure the details provided increase your chances of getting hired.

The most important sections for an administrative assistant role include:

The following optional sections are beneficial too:

Resume Length

An administrative assistant resume should be concise and straight to the point. In the US, a standard paper size of 8.5 x 11 inches is recommended. In Europe, an A4 page is enough. Ultimately, the best resume length is one page.

Administrative Assistant Resume Section Headings

Applicants should customize administrative assistant resume sections based on the job requirements. The sections that require a lot of attention include work experience, skills and education.

One of the most crucial resume sections for an administrative assistant position is work experience .

Hiring managers need to know how long you have been in the industry. People with more experience are likely to be considered more than entry-level applicants.

Remember to indicate the length of time you held a similar position .

Above all, your work experience shouldn’t sound generic . You can avoid that by only listing critical tasks, featuring your achievements , and including statistics to show your performance.

Administrative assistants must possess time management, effective communication, and technology skills to perform their duties. Such skills show your ability to work in large teams and the capacity to handle the day-to-day challenges of the job.

Here too, the skills shouldn’t sound generic. You should list them starting with those that directly apply to the job, and only feature skills that are strictly related to that job.

Also, provide a bit more information on each skill. You can write a short and concise description of your use of the skill in your past job. For instance, you might write that you conducted accounting tasks in QuickBooks, instead of just writing QuickBooks proficiency.

Always indicate your education level and certifications acquired. You’ll often find that many positions require a certain minimum level of education.

Although the education you have may be similar to other applicants, you can gain an edge over them by also mentioning specific coursework that matches the position you’re applying for . That will certainly grab the attention of hiring managers.

Last modified on November 30th, 2021

Related Samples

Logo footer

Administrative Assistant Resume Examples 2023


Administrative Assistant Resume Example

How your resume should look:

Choose From 10+ Customizable Administrative Assistant Resume templates

Zippia allows you to choose from different easy-to-use Administrative Assistant templates, and provides you with expert advice. Using the templates, you can rest assured that the structure and format of your Administrative Assistant resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

Administrative Assistant Resume

What Should Be Included In An Administrative Assistant Resume

1. add contact information to your administrative assistant resume.

Your name should be the biggest text on the page and be at or near the top of the document.

Your address doesn't need to include your street name or house number - listing your city and state works just fine.

Your email address should be professional, but not your current work email address. It's not a good look to use your work email for personal projects (job-searching).

Your social media can be included if you have a fully-fledged LinkedIn page or another social media page that showcases your relevant skill set .

Administrative Assistant Jobs You Might Like

Our resume builder tool will walk you through the process of creating a stand-out Administrative Assistant resume.

2. Add Your Relevant Education To The Resume

3. Next, Create An Administrative Assistant Skills Section On Your Resume

Soft skills are also valuable, as they're highly transferable and make you a great person to work alongside, but they're impossible to prove on a resume.

Example Of Administrative Assistant Skills For Resume

Customer Service Skills

Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

Data Entry Skills

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Scheduling Appointments Skills

Scheduling appointments is the practice of finding a free slot with the person(s) you want to meet. The process of scheduling appointments involves finding mutually free time, negotiating follow-ups, sending reminders, and creating new appointments. Scheduling appointments is important to ensure that the timings of consecutive meetings do not clash with each other.

Telephone Calls Skills

Telephone calls are a communication means through which a caller is connected to the called party. The call is done through a telecommunications device called a telephone. The caller can use a landline, mobile phone, or satellite phone to make the call.

HR stands for human resources and is used to describe the set of people who work for a company or an organization. HR responsibilities revolve around updating employee records and carrying out management processes like planning, recruitment, evaluation, and selection processes. HR is a key contributor to any company or organization's growth as they are in charge of hiring the right employees, processing payrolls, conducting disciplinary actions, etc.

Create The Perfect Resume

4. List Your Administrative Assistant Experience

Don't just list your job duties below each job entry. Instead, make sure most of your bullet points discuss impressive achievements from your past positions. Whenever you can, use numbers to contextualize your accomplishments for the hiring manager reading your resume.

It's okay if you can't include exact percentages or dollar figures. There's a big difference even between saying "Managed a team of engineers" and "Managed a team of 6 engineers over a 9-month project."

Most importantly, make sure that the experience you include is relevant to the job you're applying for. Use the job description to ensure that each bullet point on your resume is appropriate and helpful.

What Experience Really Stands Out On Administrative Assistant Resumes?

Brian Lai Ph.D.

Associate Professor, University of Iowa

Authentic experiences that mirror what they will be doing in a job. So internships in similar kinds of positions or experiential learning opportunities that mirror what positions require you to do.

5. Highlight Your Administrative Assistant Certifications On Resume

6. Finally, Add a Administrative Assistant Resume Summary Or Objective Statement

Remember to address skills and experiences that are emphasized in the job description.

Entry level Administrative Assistant Resume example

How to make a job-winning resume:

Professional Administrative Assistant Resume example

Resume tips to land the job:

And if you’re looking for a high-paying job, here are jobs in the top places hiring now:

Five Key Resume Tips For Writing An Administrative Assistant Resume:

Don't Have A Professional Resume?

Ready To Start Your Administrative Assistant Resume?

Choose Your Current Work Experience To Start Creating Your Resume

Entry Level

Junior Level

Senior Level

Related Administrative Assistant Resume Templates

Clerk's Assistant/Administrative Assistant Resume

Build a professional resume in minutes.

Our AI resume builder helps you write a compelling and relevant resume for the jobs you want.

Entry Level Administrative Assistant Resume Templates

Administrative Staff Resume

Professional Administrative Assistant Resume Templates

Administrative Supervisor Resume

Links To Help Optimize Administrative Assistant Resumes

Administrative Assistant Related Resumes

Administrative Assistant Related Careers

Administrative Assistant Related Jobs

Administrative Assistant Jobs By Location

Samples › Human Resources Administrative Assistant

Human Resources Administrative Assistant Sample

Download and customize our resume template to land more interviews. Review our writing tips to learn everything you need to know for putting together the perfect resume.

HR Admin Assistant Final

Not sure how to format your resume? Download our free guide and template .

Career advice featured in – Forbes, Glassdoor, Reader's Digest, MarketWatch, The CheatSheet

An HR Administrative Assistant keeps the HR department going. Equipped with the skills to maintain confidentiality while drafting documentation, managing files, and supporting all HR functions, the HR Administrative Assistant is vital to the success of the department. Your resume should highlight your administrative, human resources, efficiency, and improvement skills.

You should never use a creative resume

Many job seekers think that an eye-catching resume template will help them stand out to hiring managers and increase their chances of landing an interview. This is a myth put out by resume builders that value design over content.

The truth is that most hiring managers prefer a traditional resume format.

Creative resume templates, like the one pictured here, can actually hurt your chances of landing an interview. Instead, you should use a basic resume format that quickly communicates your basic information and qualifications–like the one included below.

Human Resources Administrative Assistant resume (text format)

How confident are you feeling about your resume? If you need more help, you can always refer to the following resume sample for a position.

City, State or Country if international

Phone | Email

LinkedIn URL


HR professional with 5 years of experience across diverse industries. Skilled relationship builder with ability to manage multiple, changing priorities. A creative thinker able to balance the needs of employees with the mission of the organization. Proven understanding of how complex details shape results. Fosters relationships across all levels of the organization. Expert consultant on associate matters, including leadership effectiveness, organizational development and conflict resolution. Fluent in Mandarin.


Employee Relations & Engagement

Customer Service

Complex Problem Solving

On- / Off-Boarding

Policy & Procedures Development



Data Analysis

Process Improvements

Project Management

Benefits & Payroll

Event Planning


HR Administrative Assistant

Company | Location | Year to Present


Supported ~95 employees across all areas of HR. Served as resource for employment, compensation and benefits. Processed enrollments, terminations and benefits changes. Prepared new hire, conversion and termination paperwork, including I-9 verification, benefit and COBRA notifications. Assisted in performance reviews, supported employee referral programs, maintained employee records and served as support back up. Maintained HRIS; ran SOX reports for compliance, reconciliations and payroll.

Recognized for supporting employees during times of uncertainty as company underwent reduction-in-force activities; partnered with leadership to support employees and ease the transition.

Member of the Recreation & Community Crew; coordinated events and activities to increase employee morale and engagement and foster a team environment.

Managed the corporate wellness program; organized several company challenges and events to promote healthy living and manage an optimal work/life balance.

Partnered with management to maintain and revise job descriptions to ensure market competitiveness.

Coordinated the annual health fair with upwards of 20 vendors.

Ensured open lines of communication; provided updates on Federal and State notices, diversity and wellness.

Human Resources Administrator

Company | Location | Year to Year

Supported ~215 employees across all areas of the company. Managed recruiting, interviewing and filling of managerial, technical and administrative positions across corporate headquarters and Arizona. Supported new hires with orientation, training and benefits information Maintained employee information, I-9 verification and E-verify. Handled employee terminations, managed HRIS tools, reporting and payroll. Organized holiday parties and special events.

Successfully filled upwards of 200 roles in two years; coordinated recruiting with agencies across California and Arizona.

Directed worksite safety inspections for two facilities; conducted worksite injury and illness investigations and processed Workers’ Compensation claims.

Complete School Name, City, St/Country: List Graduation Years If Within the Last Ten Years Complete Degree Name (Candidate) – Major (GPA: List if over 3.3)

Relevant Coursework: List coursework taken (even include those you are planning on taking)

Awards/Honors: List any awards, honors or big achievements

Clubs/Activities: List clubs and activities in which you participated

Relevant Projects: List 2-3 projects you have worked on

Everything you need to write your human resources administrative assistant resume

 Now that you’ve seen an example of a job winning Human Resources Administrative Assistant resume, here are some tips to help you write your own. You should always begin with a summary section. Remember to use basic formatting with clear section headings and a traditional layout. Finally, be sure to include top skills throughout your resume. We’ve included several examples common for Human Resources Administrative Assistant below.

Let’s start with your resume summary section.

 The resume summary replaces the out-of-date resume objective. A summary outlines the most impressive parts of your resume for easy recall by your potential employer, while also serving to fill in personal qualities that may not appear elsewhere on the page. Remember that summaries are short and consist of pithy sentence fragments! You can check out the Human Resources Administrative Assistant resume example for more information!

Always start with your most recent positions at the top of your resume. This is called  reverse-chronological format , and keeps your most relevant information easy for hiring managers to review.

2. Formatting

Our experts recommend you start your resume with a resume summary, like the one above. Other common sections are Work Experience, Education, and either Skills or Core Competencies. Here are some guides from our blog to help you write these sections:

Some resumes will include other sections, such as   or  . When it comes to what sections you need to include on your resume, you will know best!

Other sections for you to consider including are foreign language skills, awards and honors, certifications, and speaking engagements. These could all be relevant sections for your resume.

2 women looking at a laptop

Join more than 1 million people who have already received our complimentary resume review.

In 48 hours, you will know how your resume compares. We’ll show you what’s working--and what you should fix.

3. Appropriate skills

Benefits Administration

Benefits and Compensation

Regulatory Compliance

Relationship Building

Cross-Functional Collaboration

4. Experience section

Your Work Experience section should make up the bulk of your resume. This section should include your relevant job titles, companies that employed you, and the dates you were employed.

To demonstrate how to write an effective Work Experience section for your resume, let's dissect two bullet points from the example above. • Supported ~215 employees across all areas of the company. Supported ~95 employees across all areas of HR. These lines tell how many people you supported, which is a great measurable to allow recruiters to know how much you can handle on a daily basis. • Recognized for supporting employees during times of uncertainty as company underwent reduction-in-force activities; partnered with leadership to support employees and ease the transition. This bullet lets recruiters know you can support and guide others through changes.

Let’s wrap it up!

Standout resumes will include a resume summary, a traditional reverse-chronological layout, and the skills and experience relevant to your job target. This resume example shows how to include those elements on a page. It’s up to you to insert your personal compelling qualifications.

Keep your resume format easy to scan by both humans and computers; our resume template is designed by our experts to satisfy both audiences. And be sure to include your own skills, achievements, and experiences. Job-winning resumes are resumes that successfully market you, leading recruiters and hiring managers to want to learn more!

Finally, emphasize your interest with a customized cover letter. When writing, remember that the resume and cover letter should support each other. Check out our  cover letter tips and examples  for more advice.

Didn’t get the specific answers you were looking for on this page? to get the advice you need to land your next job. 

Related posts:

ATS Resume Test: Free ATS Checker & Formatting Examples

What Does Relevant Experience on a Resume Mean?

How to Tailor Your Resume to Different Positions

Documents with a paper airplane flying from them

Send us your resume now

Our experts will evaluate your resume’s design, grammar, keywords, and ability to pass recruiting software.

Illustration of a marked up resume

Is your resume working?

Find out with a free review from ZipJob.

Is your resume getting ignored?

Earn twice as many interviews with a professional resume rewrite..

What you need for a quick career boost.

Most Popular

The documents you need to apply to jobs faster.

Advanced features to secure your next interview.

Easy Resume Logo

Administrative Assistant Resume Example

Polish your resume and make it shine for your next job opportunity!

Katerina Frye

Our resumes have been proven to work.

Logos of companies that have used resume templates

Beautiful resume templates to land your dream job


Administrative Assistant Resume Example & Template

Administrative Assistants ensure that the office or business runs smoothly by handling customer inquiries and supporting other administrative personnel. They are the glue that keeps everything together!

And like any good glue, you need to be strong and sturdy. So let’s toughen up that resume. 

In this article, we’ll discuss

Administrative Assistant Sample Resume 

Administrative Assistant, Grey LLC

Office Assistant, Wallflower Wonders

1. Choose the Right Format for an Administrative Assistant Resume

The first step to drafting your resume is deciding which resume format to use. This depends on your career experience and skillset. 

You have 3 main options for your resume:

Tip: only include jobs relevant to the position to which you’re applying, so leave out any former jobs that don’t fit. For example, include prior work experiences like Office Assistant , Executive Assistant , and Concierge . 
Tip: Read our advice on How to Explain Employment Gaps on a Resume . 
Tip: When in doubt, choose the Reverse-Chronological resume format. For more details, check out our guide on How to Write Your Resume in Reverse-Chronological Order . 

The best format for an Administrative Assistant is either the Reverse-Chronological resume format or the Functional Resume format. 

The Reverse-Chronological format shows the trajectory of your career -- how you’ve grown professionally and expanded your work experience and knowledge base. For example, you could include that you worked as a cashier before moving up to receptionist and then finally your current position as an Administrative Assistant. 

Tip: Review our guide on How to Show Your Job Promotions on a Resume to see how and where you should list your previous positions. 

On the other hand, the Functional Resume format groups your skills by type. You’ll include sections like “administrative support” and “computer skills,” where you’ll list your talents below. 

Tip: Instead of writing “proficient in scheduling,” make it more specific and quantifiable by adding details like “scheduled 30+ appointments a week, ensuring adequate time for preparation beforehand.” 

  2. Write a Strong Administrative Assistant Resume Summary

A resume summary is one or two sentences at the top of your paper that summarizes your entire resume. It’s the punch line that gets the resume reviewer wanting to know more.

While this is certainly an optional section, your resume summary is one of the best ways to capture the hiring manager’s interest.

For an Administrative Assistant career, include the following points in your summary

Here is an example of a bad resume summary: 

Experienced administrative assistant with excellent organizational abilities. Previously worked for a Fortune-500 company. 

This is a bad resume summary because it is very vague -- there is absolutely no sense of who you are as an individual. It also reads as generic. As for the Fortune 500 company, that part is unnecessary, because the hiring manager will be wowed by the company when they see it on the resume a few lines below!

Here is an example of a good resume summary: 

Organized administrative professional with 5 years of experience smoothly managing an office, handling confidential business information, and writing internal communications.  

This is a good resume summary because it describes a bit about you -- you’re “organized” and a “professional” -- and it describes some of the duties you’ve performed. 

For more information, checkout our guide on How to Write a Killer Resume Summary . Or, browse our Resume Summary Examples . 

3. Describe Your Work Experience as an Administrative Assistant

The next step to drafting your resume is to list your work experience. This includes the name of your position (See: The Right Way to List Job Titles on a Resume ), the name of the location at which you worked, and the length of time in which you worked. 

It is important to use strong action verbs at the beginning of each bullet point. Try not to repeat or over-use the same verb -- there are plenty to pick from! These verbs will show the hiring manager that you are capable of performing concrete actions from “creating” to “evaluating” to providing.”

Consider incorporating the following verbs:

You should also quantify your resume whenever possible. This means adding a number -- such as a dollar amount or percentage -- to your accomplishments. Quantifying your resume gives the hiring manager a more concrete idea of your workplace performance. For example, say that you “trained 2 employees,” “improved customer satisfaction by 20% by sending weekly emails with business updates,” or “saved the business $30,000 by switching scheduling software.”   

You don’t always need a hard number or percentage. You could also state that you “scheduled weekly meetings,” “wrote monthly emails” or “conducted annual financial reports.”

Tip : Another way to quantify your resume is by listing your accomplishments and awards . 

For more information on how to format your work experience, check out our guide on How to Describe Work Experience . 

Don’t have any work experience? We have a guide for Writing a Resume with No Work Experience !

4. List Your Skills

Skills show the hiring manager what you can do for the company -- without taking up too much space in the “work experience” part of your resume.

There are two types of skills -- soft and hard. “Soft” skills are those that are not quantifiable and are more indicative of your personality. Examples include leadership, problem-solving, and communication. In contrast, “hard” skills are those that are learned through formal education. Examples include computer technology, programming languages, and certifications.  

Administrative Assistants need a solid combination of both soft and hard skills. Even if you have a hard skill that doesn’t quite fit, like photoshop, include it! This will set you apart from other applicants and once you’re hired you may be given new and exciting tasks, such as designing brochures. 

  Relevant Soft Skills

Relevant Hard Skills

If you want a more complete list of skills, read our guide on 100+ Key Skills for a Resume in 2021 with Examples for any Job.

5. Include an Education Section 

Administrative Assistants usually do not require a college degree (though an Executive Assistant will need one). However, a high school diploma or GED is a must. Most people learn the necessary skills on the job, such as instructions on office procedures, proper phone etiquette, and the use of office equipment. 

For those unfamiliar with computer programs, consider taking a course on typing or spreadsheet applications.

Still uncertain on what to include in this section? Review our guide on How to List Education on Your Resume in 2021 . 

6. Mention Certifications Relevant to the Job

Certifications show employers that you’re expanding on your skills and diversifying your experiences. Not only are you more knowledgeable, but you’re also more employable. 

While certifications are not required to be an Administrative Assistant, they can set you apart from other applicants.

Certification programs include:

For more information on certifications, check out our guide on How to Include Certifications on Your Resume the Right Way.

7. Pick the Right Template

Now it’s time for the fun part -- picking the aesthetics of your resume! 

Here at EasyResume, we offer several different templates. 

Your resume template should reflect the job to which you’re applying. For an Administrative Assistant, try a Professional, Minimalist, or Elegant format, as these will reflect the austerity of the office environment. On the other hand, if you’re applying to work for a startup or artsy company, try out our Creative or Modern formats. 

If you want to create your own template, read how with our Step-by-Step Guide on How to Create a Resume Template in Microsoft Word . 

8. Takeaways

We’ve done it! Almost. 

Now it’s time to get down to business -- actually creating the resume. 

Here’s what you need to do: 

Start from our resume example to save time.

Good luck with the interview that is sure to come your way!

Browse more resume templates that fit your role

Katerina Frye

Get inspired with more resume examples

Read our how-to guides on making your resume perfect, how to write a two-page resume (with examples & tips).

Don't know whether you should write a one-page or two-page resume? Find out when it is appropriate to write a two-page resume and learn how to write it correctly.

How to List References on a Resume in 2022 (with Examples & Tips)

In this guide, we will cover everything you need to know about including references on a resume, from how to format them to how to know when they should be included at all.

How to Describe Work Experience on a Resume in 2022 (Examples & Tips)

Your work experience is a summary of all your hard work, dedication and achievements over the years. Here's how to do justice to your work history.

How to List Accomplishments on a Resume in 2022 (Including Awards & Key Achievements)

Showcasing your achievements is what can be the cherry on the cake to help you stand out from the crowd as a top performer and really attract employers.

More advice that will accelerate your career path

20 strengths and weaknesses for job interviews in 2022.

Many job seekers get stuck in this interview question. Yes, it can be hard to identify your own strengths and weaknesses, but if you focus on a few key points and provide relevant examples, you'll do just fine.

50+ Key Technical Skills to List on Your Resume in 2022 (With Examples)

Including technical skills on a resume is an absolute necessity. These types of skills show employers your quantifiable qualifications. In this guide, we will cover exactly what a technical skill is and some of the best examples to include on a resume.

Should I Put My Address on My Resume in 2022?

You may be hesitant about adding your address information or have questions about what contact information to add to your resume. Learn how to appropriately list your contact information on your resume and when to avoid listing your address.

Best Job Search Websites for Every Industry in 2022

Follow our favorite job search and placement website for job seekers in healthcare, technology, startups, finance, and college internships.

Professional resume templates to help land your next dream job.


Facebook • Twitter • Linkedin • Pinterest • Crunchbase


  1. Assistant Resume Examples 2021 : Https Encrypted Tbn0 Gstatic Com Images Q Tbn And9gcrcz

    administrative assistant resume sample 2021

  2. How to Write Administrative Assistant Resume 2021 ⋆ Resume 2021

    administrative assistant resume sample 2021

  3. Administrative Manager Resume Sample 2021

    administrative assistant resume sample 2021

  4. How to Write Administrative Assistant Resume 2021 ⋆ Resume 2021

    administrative assistant resume sample 2021

  5. Administrative Assistant Job Description Resume Sample : 19 Free Administrative Assistant

    administrative assistant resume sample 2021

  6. Administrative Assistant Resume Sample

    administrative assistant resume sample 2021


  1. POSERS IN THE GREEN ZONE. Rambo Resume pics while doing administrative duties in complete safety

  2. Travel between Chinese mainland, HK, Macao to fully resume from Feb 6

  3. Never do this when applying! #careeradvice #jobsearch #resumeadvice

  4. 6. FYS 110 How to Submit your Resume for Review to the Career Center

  5. Pathways to Employment Part 5: How to Write a Functional Resume

  6. How to Write a Job Entry in the Work Experience Section of Your Resume


  1. Administrative Assistant Resume Examples and Templates

    Administrative Assistant Resume Examples and Templates Sample #1 Sample #2 Ebony Moore Flint, MI | (123) 456-7891 | [email protected] Summary Dedicated Administrative Assistant with 3 years of experience providing administrative support to senior executives, accompanied by a proven track record of maintaining efficient office operations. Education

  2. 9 Administrative Assistant Resume Examples for 2023

    9 Administrative Assistant Resume Examples for 2023 Author: Stephen Greet, Co-founder Published on: January 5, 2023 BUILD A PERFECT RESUME A business is only as valuable as the people who keep it organized, so as an administrative assistant, you hold the keys to the castle.

  3. Assistant Administrative Resume Examples and Templates

    When writing your resume, be sure to reference the job description and highlight any skills, awards and certifications that match with the requirements. You may also want to include a headline or summary statement that clearly communicates your goals and qualifications. The following Assistant Administrative resume samples and examples will ...

  4. Administrative Assistant Resume Examples & Tips for 2023

    Administrative Assistant Resume (Text Format) FIRST AND LAST NAME Administrative Assistant Resume Template by Resume Genius Email: [email protected] Phone: 617 830 7493 Address: 2204 Moody Street. Boston, MA 02124 LinkedIn: linkedin.com/in/yourprofile Resume Objective

  5. Administrative Assistant Resume Examples

    Here are three examples of administrative assistant professional summaries: Hardworking college graduate with a flair for multitasking. Unique work history displaying a passion for teamwork and helping others to succeed. Ready to begin professional career as an administrative assistant.

  6. Best administrative assistant resume examples to get you hired in 2021

    Entry-level administrative assistant resume sample Alex Anderson 100 Jobcase Avenue New York, NY 10001 (555) 123-4560 [email protected] Professional Summary Highly organized entry-level administrative assistant with strong interpersonal skills. Experienced at providing customer service and managing time with a heavy workload. Skills

  7. 10 Administrative Assistant Resume Examples for 2023

    Template 2 of 10: Executive Administrative Assistant Resume Example An executive administrative assistant manages all clerical tasks for executive managers. This includes welcoming guests, and handling communication between stakeholders, clients, and partners.

  8. Office Administrator Resume [Example to Download]

    Here's a list of key office administrator resume skills: Organizational skills Time management skills Interpersonal skills Communication skills Multitasking Prioritization Problem-solving skills Teamwork Language skills Data entry Inventory management Appointment scheduling Project management skills Microsoft Office (Excel, Outlook, and PowerPoint)

  9. Best Administrative Assistant Resume Examples 2023

    Right Example of Administrative Assistant Resume Summary Right Senior administrative assistant with 5+ years of experience and a degree in accounting. Managed busy schedules and travel plans of 3+ corporate executives while performing general office administration duties.

  10. Administrative Assistant Resume Summary with Examples

    Intermediate summary. Example: 'Experienced Administrative Assistant with 5+ years of experience working in a multinational firm. Detailed knowledge of business terminologies and standard practices. Committed and passionate with a focus on professionalism.'. This summary shows the applicant's experience in a demanding work setting.

  11. Administrative Assistant Resume Examples & Samples for 2023

    As a general rule, administrative assistant resumes should include the following: Header, including up-to-date contact information. Career summary or resume objective. Hard and soft skills as well as top qualifications. Work history with bullet points for each job. Education and professional certifications.

  12. Executive Admin Assistant Resume Example & Guide (2021)

    A highly talented Executive Administrative Assistant regarded for supporting C-Level Executives in the corporate, government, and medical sectors. Extremely accurate and organized with strong skills in scheduling, reception, organization, document preparation and creating a warm, welcoming environment for clients.

  13. Administrative Assistant Resume [2023]

    Top Soft Skills for Administrative Assistants Communication (written and verbal) Prioritization and problem-solving Organization and planning Research and analysis Attention to detail Customer service Phone Etiquette Discretion Emotional Intelligence Responsibility Teamwork and delegation Management and training Flexibility and efficiency 4.

  14. Administrative Assistant Resume Sample 2021

    Include key skills for Administrative Assistant in the work experience section and use bullet points to separate each one. Example Summary: "I am an experienced administrative assistant seeking a position in an organization that will utilize my skills and ability to work well under pressure.

  15. Administrative Assistant Resume Examples & Writing tips 2023 (Free

    Check out our adaptable samples for an administrative assistant resume below. Resume sample: employment history Administrative Support Assistant at Space Corporation, Dallas 2010 - Present Served as a direct assistant to Production Supervisor, supporting all aspects of production and office management.

  16. Administrative Asistant Resume Writing Guide

    The best resume format for an administrative assistant position is the chronological format.This format organizes your work history in a reverse chronological order with the most current listed first. Also, the resume layout should enable the hiring manager to skim through easily. Potential employers need to quickly see the skills that an applicant has gained over the years.

  17. Administrative Assistant resume: examples & writing tips

    This is why resume presentation is particularly important when applying for administrative jobs. Administrative assistant salary. An Administrative Assistant typically earns between $30,000 and $100,000 annually with a median salary of $53,500. Other factors such as company size and industry play a role in determining an individual's pay.

  18. Administrative Assistant Resume Examples 2022

    What Should Be Included In An Administrative Assistant Resume 1 Add Contact Information To Your Administrative Assistant Resume Your name should be the biggest text on the page and be at or near the top of the document. Your address doesn't need to include your street name or house number - listing your city and state works just fine.

  19. HR Administrative Assistant Resume Example & Guide (2021)

    An HR Administrative Assistant keeps the HR department going. Equipped with the skills to maintain confidentiality while drafting documentation, managing files, and supporting all HR functions, the HR Administrative Assistant is vital to the success of the department. Your resume should highlight your administrative, human resources, efficiency ...

  20. Administrative Assistant Resume Example & Writing Tips for 2022

    Administrative Assistant Sample Resume Administrative Assistant, Grey LLC. Answered telephones and emails in a prompt manner, taking messages and transferring calls as needed ... If you want a more complete list of skills, read our guide on 100+ Key Skills for a Resume in 2021 with Examples for any Job. 5. Include an Education Section