9 Administrative Assistant Resume Examples for 2023
A business is only as valuable as the people who keep it organized, so as an administrative assistant, you hold the keys to the castle.
You can communicate with nearly anyone, know how to manage even the busiest of schedules, and can handle multiple high-priority tasks simultaneously, but how are you supposed to build your resume to show all those skills effectively?
That's where we come in. We've reviewed dozens of administrative assistant resumes that have worked for candidates to land jobs at great companies. So, we've learned a lot about what works and what doesn't for impressive resumes.
We've distilled those findings into nine effective administrative assistant resume samples for all experience levels, and to top it off, we've included detailed resume tips . Here's to landing your next job in 2023!
Table of Contents
- Administrative Assistant Resume
- Entry-level Admin Assistant Resume
- Executive Admin Assistant Resume
- Medical Admin Assistant Resume
- Senior Admin Assistant Resume
Administrative Assistant II Resume
Administrative assistant/receptionist resume, administrative coordinator resume, administrative associate resume.
- Top Tips for Your Administrative Assistant Resume
Administrative Assistant Resume Example
Use this template
Why this resume works
- You can include how many people you collaborated with, how much you improved revenue, and how many staff calendars you managed, to name a few.
- Words like "Microsoft Office Suite," "Quickbooks," reporting," and "organization" are great for assuring employers you've got the chops for your future administrative assistant role.
Entry-Level Administrative Assistant Resume
- For example, did you lead a club? Volunteer somewhere? Complete a group project while in your classes? There are many options to showcase your leadership abilities!
- If you're still working out how to write a resume , just know it's okay to include non-relevant work experience on your entry-level administrative resume. No matter the role, it can still highlight soft skills like responsibility, time management, and document preparation.
Executive Administrative Assistant Resume Example
- That's where metrics come in! Include the number of people you worked with or the number of clients you assisted so employers know your experience.
- Change the font, color, and layout to match your preferences and content. Some templates allow for more work experience while others focus more on other sections, so choose accordingly.
Medical Administrative Assistant Resume
- We'd recommend formatting your resume using reverse-chronological order to show your most current role first. That way, your future employer sees your most relevant abilities.
- Include your specific experience verifying information, performing billing responsibilities, and recording data.
Senior Administrative Assistant Resume
- Luckily for you, there are many Word resume templates and Google Docs resume templates out there—just make sure you have a backup resume on hand in case the employer needs several copies with different layouts.
- Action verbs like "coordinated," "prepared," and "maintained" do an effective job demonstrating ownership within your senior administrative assistant resume.
- Unlike a resume objective, a summary paragraph is a two-to-four-sentence overview of your achievements and successes in the field.
- If your resume summary is strong enough, it can be the selling point of your entire resume, so it's well worth spending extra time to make sure this section of your resume is perfect.
- Focus on including a mixture of different types of metrics, including percentages, dollar values, and hard numbers (such as the number of executive schedules you managed, or the time you saved by streamlining invoicing systems).
- If you're applying for a company with a casual culture, use vibrant colors, like pink and purple.
- If you're applying to work as a criminal defense law firm receptionist, you'd better stick with more professional colors like navy or gray.
- The goal is always to catch an employer's attention in a good way, and color is a bright, fun way to do that! Whatever color you choose is up to you, but consider your employer when picking out shades.
- When writing your skills section for your resume , try to stick with six to eight relevant skills.
- Hard skills (aka specific technical capabilities and training) are more valuable to highlight and easier to quantify, so include them when you can.
- Keywords like "bookkeeping," "Asana," and QuickBooks" are great examples of technical skills.
- You handle all kinds of tasks across different projects and tie them together, so your resume should do the same by highlighting the many important parts of your career. Picking the right resume format can help you do just that!
- Resumes distill everything about you into one page , so you need to organize all your career details into clearly defined sections with headers.
- You can still tailor your administrative coordinator resume even if you don't have the specific skills listed in the job description—just add transferable skills.
- Make sure you include skills that can be relevant depending on what you read in the job description. For example, workspace management software is relatively universal, so if you're already familiar with Google Workspace, you'll likely adapt quickly to Microsoft Office Suite.
- Administrative associates do loads of things in a day, so it can be difficult to decide what to include and omit as you're constructing your administrative associate resume.
- Here's a tip: highlight your achievements in light of the administrative assistant job description . Look for repeated keywords and phrases that match your experience, then include them on your resume.
- Want to include more skills but don't know how? Try adding a hobbies section to your resume to highlight some of your abilities outside of work. Pick relevant pastimes that might interest the employer (and give you something to talk about during the interview).
- Effective resume bullet points and metrics can help clarify the work you were responsible for, but how do you write them?
- Instead of just saying, "collaborated with department staff to source job candidates," try adding details like the total number of job candidates you hired, or the number of departments you worked with.
Related Resume Guides
- Business development
- Executive assistant
- College student
- Human resources
- Brand ambassador
- Resume examples for 2023
- Sales associate
- Customer service
- Office manager
- Office assistant
Our 4 Top Tips for Your Administrative Assistant Resume
As an administrative assistant, you're the person who keeps the day-to-day operations running smoothly. You're trusted to act as the face of the company for visitors, and you understand the importance of organization. But you might not realize just how important it is to perfect your resume. Your resume is the first thing hiring managers will look at, so ensure it demonstrates your aptitude for the job.
In this section, we'll dive into four of the main tips we have for improving your resume, including:
- Administrative assistant skills
- Formatting your administrative assistant resume
- Quantifying your previous impact
- Customizing your resume for each job
1. Include your administrative assistant skills wisely
If you're unfamiliar with how hiring managers filter applicants, you may be tempted to overlook the skills section on your administrative assistant resume. But, after learning about ATS, you'll never make that mistake again.
Hiring managers use the ATS, or applicant tracking system software, to narrow their applicant pool. The ATS works by filtering keywords (usually in your skills section) on your resume and matching them to pre-selected words prioritized by recruiters. Your resume will be rejected if you don't have enough matching keywords.
This system works well when there are a lot of job applicants, but it's understandably a pain for you, the applicant, to deal with. That's why it's important to utilize a skills section that incorporates the right resume skills . You can do this by focusing on the administrative assistant job description .
Read this small excerpt from a job description and see if you can pick up on the most relevant skills for this particular administrative assistant job. Then, read ahead to see if your skills list resembles ours:
Optics Fusion is a fast-growing company seeking a self-starter administrative assistant who can recognize tasks that need completion with minimal supervision. The ideal candidate will thrive on interacting with clients and the public while displaying a high degree of professionalism. Must be comfortable working in fast-paced environments and dividing attention between many day-to-day operational tasks. Computer-savvy assistants are encouraged to apply!
Compare the list of skills you wrote down from this job description with ours :
- Scheduling and organization
- Process automation
- Independent worker
- Health insurance
- Computer software
The job you apply for may or may not have similar skill preferences, but there will typically be a common thread of recurring keywords.
Some of the following admin assistant skills will likely pop up in job descriptions:
- Microsoft Office
- Data analysis
- Financial reporting
- Google Calendar
- Answering calls
2. Pick the best resume format
Like your skills section, your resume format is important for determining whether the ATS will properly read and file your resume. Aside from the ATS, formatting your resume properly will make it easier for recruiters to read your administrative assistant resume.
To this end, we suggest using reverse-chronological formatting , with your most recent work experience listed at the top of your resume. This will help hiring managers quickly evaluate your most relevant and (likely most impressive) work.
These are a few other critical elements for your resume formatting:
- Page Length: Keep your resume to exactly one page: no more and no less.
- Bullet Points: Bullet points are a useful tool to break up large pieces of text when you're describing your work experience. Aside from making your resume more visually appealing, they'll also make writing these sections much easier.
- Icons/Images: Have you considered adding icons or images to your resume? Don't! Recruiters and the ATS both dislike them.
- Job Title: Customize your job title for every position to which you apply. It shows that you care enough about the position to put in the extra effort, and hiring managers will appreciate it.
- Objective/Summary: If you include one of these, you'll want to ensure it's customized (more on this in the next section).
Should you bother with a resume objective or summary?
You might notice that we just hinted that resume objectives and summary statements are optional. While it's true that they're not an essential element of an administrative assistant resume, there are a few specific circumstances when they might be helpful. Let's demystify these optional sections and determine when to consider including one of them on your resume.
A resume objective is a customized two to three-sentence opener typically included toward the top of your resume. In the visual example below, notice how the objective briefly covers the job title, the company name you're applying to, and why you're applying to the specific job. We recommend including an objective only if you're just starting your career or transitioning to another field.
A resume summary is also a highly-customized short paragraph, but it's included toward the bottom or side of your resume. Like the visual summary statement below, you'll want to focus on the skills and specializations you've acquired throughout your administrative assistant career. We recommend that only seasoned industry experts consider including summary statements.
Let's go over a few of these statements, including both poor and strong examples of each:
Example 1: Working in administration for a few years and looking for a change of pace. Can start immediately.
- This is a poor example of an objective. It's vague and doesn't mention anything specific that would help the hiring manager. If you're unwilling to customize your statement, you shouldn't include an objective.
Example 2: Detail-oriented medical administrative assistant with 3+ years of experience providing patients with empathetic care, settling insurance claims, and scheduling appointments. Seeking a position with Pediatrics United, where my organization systems and HIPAA compliance standards can contribute to providing the utmost quality care for patients.
- This objective is much better. It's highly specific, mentioning years of experience, a particular job title, the company name, the candidate's skills, and how they will contribute to the company.
Example 3: Providing admin tasks for multi-years in the ofice. Backgrnd in detailed work & organizatian for multiple companys.
- This makes a horrible first impression. Note the misspelled words and abbreviations used. Remember: a good summary/objective can improve your chances of getting hired, and a bad one can do some damage. Do you think a hiring manager would want to hire this applicant?
Example 4: Scrupulous medical administrative assistant with 16+ years of specialization in best practices in the medical field. Vast expertise and knowledge of HIPAA compliance standards, sensitive patient care, medical insurance billing, and EMR to efficiently provide the highest quality care. Looking for a role working at Felder's Community Clinic, where patient care is at the forefront of operational goals.
- Do a little research on the job to which you're applying. This applicant used their summary statement to demonstrate knowledge about the clinic they're interested in working for, which hiring managers will appreciate.
3. Measure your admin assistant work with metrics
Many admin assistant applicants tell us they find it difficult to write their resumes in a way that displays confidence and job capability. Often, the problem is that they're not quantifying their job impact with metrics (numbers). Metrics are the easiest way to provide measurable insight into your work performance . As an administrative assistant, there are many areas in which you can include numbers on your resume. Read below for some of the best ways to leverage metrics from your previous roles:
- Number of people: It's a good idea to mention the size of the companies you've worked for, including staff size and customer base.
- Efficiency improvements: Have you streamlined policies or systems? Orchestrated the switch to a new type of admin software? Has your work saved a significant amount of time?
- Scheduling: How many meetings do you schedule per week? Of how many executive calendars are you in charge? Do you set up appointment reminders for clients, and, have these reminders reduced the rate of late/missed client meetings?
- Billing: Do you process customer/patient/insurance billing? If so, how much money are you charged with managing? Do you compile expense reports?
Now that you've thought through areas of your job from which you can pull metrics, read through these sample work experience bullet points to get a little more inspiration:
- Streamlined 18 policy and procedure training resources using Microsoft Word and Google Docs
- Worked as a liaison and point of communication between 12 executives and 40+ staff members
- Obtained and recorded 100+ revenue documents to ensure accurate financial reporting
- Organized expense reports for the executive team of 12 and reconciled statements while ensuring on-time payment
4. Modify your resume for each admin assistant job
We've mentioned it a few times, but it's so important we'll repeat it: you must customize your resume for each job to which you apply . After all, administrative assistants have widely varying job responsibilities, and you should take the extra step to best align your resume with the specific job for each application you submit. Fortunately, you don't have to change your entire resume, but let's go over the areas you should customize:
- The objective/summary: Without a doubt, if you include a resume objective or summary statement, you'll need to customize it. Focus on highlighting relevant skills for the position, and mention the company name. One warning—always tailor this section before you submit your application. Please don't be the person who forgets to change the company name before submitting it to multiple jobs!
- Skills: Customize your skills section by referencing the job description. Usually, hiring managers are upfront about the desired skills required for the job.
- Job description bullet points: You can alter your job description bullet points to emphasize different types of administrative assistant jobs. For example, highlight your efficiency and time management for jobs that require multi-tasking and the ability to work in a hectic environment. Other positions, such as medical assistant jobs, may be more concerned about billing, policy compliance, and patient privacy.
Administrative assistant resume
- Do you have experience in the essential aspects of administrative work?
- Focus on covering key areas such as your computer and software literacy, customer relations, scheduling, financial reporting, billing, internal communication, and hiring.
- If the job description mentions that some aspects are more important than others for the role, you can emphasize them more heavily.
Entry-level admin assistant resume
- For example, you may want to highlight your ability to get along well with others, your organizational skills, and your ability to stay organized.
This savvy entry-level candidate absorbed excess white space with a metrics-packed internship.
Executive admin assistant resume
- Executive administrative assistants typically work on more complex, higher-stakes administrative issues. Demonstrate your increased work responsibility.
- This may mean managing more assets, overseeing staff, or making decisions that have an impact beyond day-to-day operations.
- You need to format your executive resume using the reverse-chronological format, which will best showcase your career growth.
Medical admin assistant resume
- Focus on highlighting your capacity to manage insurance billing and claims.
- Do you have an understanding of electronic medical records (EMR)? If yes, you should consider including it on your resume.
- Demonstrate your understanding of important skills for admin assistants specific to the medical field.
Notice this applicant's mention of keyword skills like HIPAA and EMR.
Senior admin assistant resume
- How involved are you in collaborating with executives to improve administrative or organizational functioning? Do you manage a large sum of assets? Are you in charge of a team? Do you run day-to-day operations for an entire company or department?
- Ensure you showcase skills that set you apart from less experienced administrative assistants.
Our parting advice for your admin assistant resume
You should be proud of yourself for taking your resume seriously! You've made it to the end of this guide, and you're on the right path to creating your best, most professional administrative assistant resume yet!
Let's review the four main tips we've covered in this guide as a quick recap.
We've discussed how to build your skills section, how to format your resume for the ATS, how you can add metrics, and why you should modify every administrative assistant resume you submit.
With these tips in mind, upload your resume to our free resume checker to see how your masterpiece can be improved with our AI-powered tips. If you're thinking about starting your resume from scratch, try our resume builder , where you can begin the process with built-in AI-powered tips and proper formatting.
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Administrative Assistant Resume Examples
Administrative assistant roles are an office job to which many people aspire . To stay competitive, don’t waste precious resume space on outdated skills like picking up your boss’s dry cleaning or keeping his coffee cup filled. Use our administrative assistant resume examples to see the skills and experience employers are looking for in a potential hire.
OUR RECOMMENDED EXAMPLE
Are you an entry level administrative assistant with zero experiece?
Table of Contents
What is an administrative assistant resume, what makes this a great administrative assistant resume example, 3 administrative assistant professional summaries examples, 3 office assistant work experience section examples.
- Top Skills for Your Administrative Assistant
Administrative Assistant FAQs
Resume success stories.
Administrative assistants work in a traditional or home office setting where they lend support to other professionals, from top executives to entry-level employees. They typically work independently to perform duties such as scheduling appointments, booking travel, answering telephones and handling a wide range of other tasks. Job duties can be so diverse that problem-solving ability and resourcefulness are some of the most important skills for success in this career. The industries that employ the largest employers of administrative assistants are healthcare and social assistance.
Most employers of administrative assistants offer on-the-job training and a comfortable work environment that is not physically demanding. If this type of work sounds right for you, take the first step toward a new career by creating your resume today. Our administrative assistant resume examples can provide you with the following:
- Compelling industry-specific language: LiveCareer’s team of certified resume writers know how to describe your skills and work history in a way that will get a hiring manager’s attention. Use our administrative assistant resume examples as inspiration or create your own resume using our builder. Our builder suggests the most sought-after industry-specific phrases and keywords in our pre-written content, which you can use verbatim or customize as needed. You’ll have a resume you are proud to use in a matter of minutes.
- Best resume format: The format of your resume should differ based on your level of experience in the administrative assistant field. We take the guesswork out of choosing. Based on information you provide about your skills and experience, our Resume Builder can suggest the resume format that best displays your credentials. The example above is for a mid-career job seeker who uses a combination resume format to give equal weight to both her work history and her impressive skill set.
- Eye-catching templates: The template you choose should be dictated by the field you would like to work in. Administrative assistants work in nearly every industry. Some might call for a more conservative design, while other roles will be in creative fields where a more colorful design-forward resume template is appropriate. The example above is appropriate for applying to be an administrative assistant at just about any company. It is visually appealing and easy to read, with a pop of bright color to give it some personality.
A well-written professional summary is a critical part of your resume. If it is not compelling enough to make readers want to know more about you, they may not read any further. Use one of our summaries as-is or modify it to add metrics or examples of your most impressive achievements. Here are three examples of administrative assistant professional summaries:
- Hardworking college graduate with a flair for multitasking. Unique work history displaying a passion for teamwork and helping others to succeed. Ready to begin professional career as an administrative assistant.
- Administrative assistant with 10 years of experience in the healthcare industry. Proficient with Microsoft and Google applications as well as a variety of budgeting and personnel management software. Ability to type 68-words per minute.
- Self-starter who thrives in demanding professional work environments. Use superior telephone and written communication skills to satisfy demanding customers. Good at problem-solving, thinking outside the box and finding solutions to improve productivity.
Describing your work history in the best possible light is a focus of our resume writing professionals. Whatever your previous job duties as an administrative assistant were, you can find effective ways to explain them in the work experience section of our Resume Builder. Each suggested entry is easy to customize and add your own metrics. Check out these examples of content you can use:
- Maintained flexible daily routine to accommodate shifting priorities of senior staff
- Managed office calendar for a staff of 12 and sent personal reminders of upcoming events on a daily and weekly basis
- Updated filing system to reflect changes in clientele
Top Skills for Your Administrative Assistant Resume
Don’t try to guess which qualifications are most likely to get you hired. Trust LiveCareer’s experience with the administrative assistant field and include skills like these on your resume:
- Types 75-words per minute
- Uses Excel to create charts and graphs
- Connects various computer hardware including modems and projectors
- Utilizes online meeting software
- Respects confidentiality
- Conflict resolution
- Promotes office morale
- Speaks English and Haitian Creole
Building Your Administrative Assistant Resume with Our Builder:
Select a Resume Template
Choose Pre-Written Phrases
Download, Print and Apply
What are some of the achievements of an administrative assistant?
What is a good objective for an administrative assistant resume, how do you demonstrate administrative experience.
When listing your achievements on an administrative assistant resume, concentrate on the broad categories of increasing productivity and positively impacting the team you support. Actions that make an office run more smoothly can include coordinating events, designing new filing systems or collaborating with other departments. Recognitions you might mention include letters of thanks from clients or awards such as employee of the quarter.
Resume objectives should only be used by entry-level candidates. In those cases, emphasize that you want to use your skills and education to benefit a potential employer. Your objective statement should always demonstrate ways you would be an asset, even as you are describing what you want for yourself. For example, if your objective is to increase your salary by working for a bigger company, you could say you want to contribute your skills to a reputable organization.
Administrative experience includes almost any support you have provided to specific staff members or to a company as a whole. Include this work history on your resume with as many specific metrics as possible. For example, if you arranged travel and appointments for an executive, estimate the number of times you did this per month. If you trained new staff, specify the number of employees and the amount of time spent.
*As seen in :
- Resume Examples
- Administrative Resumes
10 Administrative Assistant Resume Examples - Here's What Works In 2023
Your resume is key to landing an interview in today’s competitive job market. in order to make your resume appealing, you’ll want to tailor your resume to the specific job by using relevant keywords, action verbs, and skills. here are five templates that will get you started on your resume for an administrative assistant position in 2023..
Administrative assistants are the backbone of the office. They act as liaisons and points of contacts between internal teams and with external teams as needed. Responsibilities include scheduling meetings, managing calendars, ordering office supplies, answering phone calls, taking notes, and supporting management and the team as needed. Administrative assistants help to keep the department organized and running smoothly overall. There are various types of administrative assistants as well, ranging from departmental support to support for executives and other leadership. They vary in salary, responsibilities, and required experience. The role may range from requiring one year of experience or more. Since administrative assistants are typically responsible for clerical tasks, decision-making, preparing reports and documents, you will want to showcase your communication, collaboration, and time management skills. Examples include improving efficiency in the department and ways that you maximized productivity by streamlining processes. Now, let’s dive into what successful administrative assistant resume templates look like in 2023. We’ll examine five different examples of different administrative assistant roles to showcase the various positions and offer a strong place to start with your resume. After, we’ll go over a list of strong action verbs to emphasize your work experience and a list of the most common skills that recruiters are looking for in administrative assistants.
Administrative Assistant Resume Templates
Jump to a template:
- Senior Administrative Assistant
- Executive Administrative Assistant
- Entry Level Administrative Assistant
- Sales Administrative Assistant
- Legal Administrative Assistant
- Office Administrative Assistant
- Medical Administrative Assistant
- Experienced Administrative Assistant
Jump to a resource:
- Keywords for Administrative Assistant Resumes
Administrative Assistant Resume Tips
- Action Verbs to Use
- Writing a Resume Summary
- Bullet Points on Administrative Assistant Resumes
- Related Administrative Resumes
- Similar Careers to a Administrative Assistant
Template 1 of 10: Senior Administrative Assistant Resume Example
A senior administrative assistant is a position that highlights your extensive experience supporting higher management and overseeing other employees in the department. Since you’ll have plenty of experience to share, you’ll want to detail your accomplishments with specific numbers and highlight your transferable skills from previous roles. This template will show you how to combine both to create a lasting impression on the recruiter.
Tips to help you write your Senior Administrative Assistant resume in 2023
highlights training and leadership experience, which are transferrable skills key to administrative assistant roles.
Since this role is a senior position, you’ll be expected to train new employees per the company’s needs and support senior management. This resume template uses examples like “managed administrative staff of 15 personnel,” “hired, trained, and managed over 355 part-time workers per year,” and “supported Senior Vice President of Manufacturing.” Make sure to emphasize your relevant senior experience.
Relevant administrative assistant certifications in education section
Besides just your education, you’ll want to spotlight any relevant certifications that you have to demonstrate your fluency in this role. This senior administrative assistant resume template uses the example of Administrative Assistant Certificate Series from the Growthsi Business School. Additional certificates show your dedication to additional training for the position.
Skills you can include on your Senior Administrative Assistant resume
Template 2 of 10: executive administrative assistant resume example.
An executive administrative assistant manages all clerical tasks for executive managers. This includes welcoming guests, and handling communication between stakeholders, clients, and partners. Additionally, an executive administrative assistant often performs basic bookkeeping duties, so this is another skill you might want to highlight in your resume. Other responsibilities include preparing documents, negotiating with vendors, managing corporate inventory, reviewing incoming documents, etc. This is a role that requires attention to detail and strong communication skills.
Tips to help you write your Executive Administrative Assistant resume in 2023
demonstrate your time management skills on your resume by using accomplishments..
Executive administrative assistants often work under pressure. They need to meet tight deadlines and make sure everyone on the clerical team is on top of everything. That’s why having time management skills is essential for this role. If you want to demonstrate this in your resume, you should use accomplishments and mention projects that you coordinated effectively and on time.
Showcase your communication skills on your resume.
Since communication is essential in this role, this is exactly what you want to reflect on your resume. Rather than just saying you have excellent communication skills, use the appropriate vocabulary and structure on your resume, such as strong action verbs like "Communicated", "Directed" or "Influenced". If you've worked with senior execs or CEOs, it's worth mentioning things like "Presented to senior stakeholders..." on your resume.
Skills you can include on your Executive Administrative Assistant resume
Template 3 of 10: executive administrative assistant resume example.
An executive assistant works closely with a high-level executive or a small group of high-level executives in overseeing projects and anticipating business needs. On the other hand, an executive administrative assistant tends to focus more on task management and administrative duties, such as calendar scheduling, data entry, and handling calls. In your executive administrative assistant resume, make sure to highlight your experience and relevant skills accordingly.
Highlight relevant executive administrative skills
When writing your executive administrative assistant resume, make sure to demonstrate your proven ability to carry out administrative tasks. You should highlight relevant skills you have in these capacities, and include skills that pertain to the job description. This candidate includes a list of administrative capacities in their skills section, such as Calendar Management, Travel Arrangements, and Organization Skills, and expands upon them in their work experience.
Use strong action verbs and numeric metrics to describe your administrative accomplishments/responsibilities
In your work experience section, make sure to use strong action verbs and to quantify your positive impact to the company. Executive administrative assistants should be experts at performing administrative duties, especially in areas of facilitating smooth operation and in catalyzing productivity. Use words such as “streamlined”, “orchestrated”, or “facilitated” to describe your contributions, and make sure to accompany them with tangible quantitative metrics.
Template 4 of 10: Executive Administrative Assistant Resume Example
As an executive administrative assistant, you will be supporting one or multiple executives in the company. A high-level of discretion and anticipation of what your executives need is a must. To tailor a resume for this position, you’ll want to focus on your experience supporting previous executives and how you resolved pain points for them.
Quantify your administrative accomplishments in the office
In this role, you’ll have familiarity with streamlining and implementing processes. This resume uses great examples like “reduced cell phone expenses, resulting in savings of $5,000+” and “organized new office and designed systems to maximize office function efficiency by 30%.” Make sure to showcase what you did to make the office better for the team. Numbers talk!
Show promotions in your work history
This template demonstrates a promotion from an administrative assistant to an executive assistant. Growth shows that your previous company was impressed with your work and trusted you with more responsibilities, like supporting five executives. You should also highlight why you were promoted. If you took on additional work, became a mentor to others, or more, make sure to share it.
Template 5 of 10: Entry Level Administrative Assistant Resume Example
Just like senior and executive-level administrative assistants, there are also entry-levels administrative assistant positions out there. Don’t worry if you don’t have administrative assistant work experience or if you’re looking to change careers — you should use your education and other related administrative experience to supplement it. You should also highlight relevant skills that are transferable to showcase previous experience with them in different environments.
Tips to help you write your Entry Level Administrative Assistant resume in 2023
use of strong action verbs related to administrative duties.
Action verbs are important tools and phrasing is everything. Your resume should have powerful action verbs to bolster your accomplishments. Some excellent examples of action verbs in this resume template are “directed,” “oversaw,” “generated,” and “drafted.” We’ll also go into more detail about action verbs down below for more ideas.
Transferable administrative skills from previous roles
You typically want to emphasize technical skills but that can be difficult for an administrative assistant position compared to a role like a project manager. In this resume, skills such as “customer service, “telephone reception,” and “data entry” are listed. The skills are implied in experience like “answered an average of 35 calls per day by addressing customer inquiries.”
Skills you can include on your Entry Level Administrative Assistant resume
Template 6 of 10: sales administrative assistant resume example.
Sales are a key function to any business. Without the sales team, the company would probably have a hard time earning revenue for their products or services. As a sales administrative assistant, you’ll want to spotlight your related sales and administrative experience to demonstrate that you can do both. You may not only just support the sales team, but also contribute to sales pitches, presentations, and generating leads as well.
Tips to help you write your Sales Administrative Assistant resume in 2023
focuses on relevant administrative & sales experience.
Since this role requires familiarity with selling, make sure to showcase your previous sales experience. This template uses related positions such as sales clerk and sales coordinator. If you’ve worked in retail or similar roles before, mention it with examples like “managed $300,000 monthly sales figures operating at an average of 30% profit margin” and “conducted 50+ sales presentations.”
Quantify your accomplishments and project results
Sales is all about numbers. This resume template specifically mentions a project of “creat[ing] sales tracking database in Access that decreased overall deficiencies by 20%.” Recruiters want to see hard numbers of how you contributed to increasing sales and generating leads. Emphasize what you did in past roles to show what you could do for your potential employer.
Skills you can include on your Sales Administrative Assistant resume
Template 7 of 10: legal administrative assistant resume example.
Legal administrative assistants support a law firm’s lawyers and paralegals. Some tasks you can expect include drafting legal documents, doing legal research, ensuring the office runs smoothly, handling schedules, speaking with clients, etc. You will be expected to have a strong legal educational background and some experience in the legal field would be highly preferred. The legal industry is also a high-pressure industry so the ability to work under pressure and have a high level of productivity is essential. Take a look at this strong resume sample for the position.
Tips to help you write your Legal Administrative Assistant resume in 2023
mention a variety of administrative tasks in your experience section..
Above this being a legal position, it is an administrative position. Make sure your experience section shows recruiters the range of administrative tasks that you have experience doing.
Include administrative positions in other industries.
If you don’t have a lot of experience in the legal field, include any administrative experience you have had in other fields. There is overlap in the tasks and most of the skills are transferable.
Skills you can include on your Legal Administrative Assistant resume
Template 8 of 10: office administrative assistant resume example.
This is an entry-level position where you work to ensure the office runs smoothly. You will be tasked with everyday needs like reception duty, maintaining files, prepping and scheduling meetings, managing calendars, etc. Great communication, a helpful and polite demeanor, and a go-getter attitude will be highly desired for this position. Likewise, any experience in an administrative position will be appreciated. Here is a recruiter-approved resume sample.
Tips to help you write your Office Administrative Assistant resume in 2023
add an ‘office administrative assistant’ title to your resume to get past ats..
You may not have a lot of experience in this job, so add the job title to ensure you get past any ATS resume filters in place.
Have a varied technical skills list.
An administrative position requires a varied skill set due to the varied tasks you will need to complete. Ensure the list of your technical skills is equally varied.
Skills you can include on your Office Administrative Assistant resume
Template 9 of 10: medical administrative assistant resume example.
A medical administrative assistant will take charge of the clerical tasks needed in a medical facility. You may have front desk duties, you may maintain patient files, and you may be in charge of assuring the waiting area is in order, among other responsibilities. Important to note, however, is that, unlike a medical assistant, you will not handle patients’ care in any way. Regardless, a background in health or medicine will be highly beneficial to your application and resume.
Tips to help you write your Medical Administrative Assistant resume in 2023
include medical industry knowledge in your skills section..
There is very specific industry knowledge and very specific tasks you should be able to perform in this field. Knowledge includes things like HIPAA while the tasks include things like insurance billing and healthcare management. Make your skills section very medical-industry-specific.
Use healthcare keywords in your resume.
Little changes like changing ‘customer’ to ‘patient’ can make a huge difference in showing recruiters that you are experienced in the healthcare industry. Pepper your resume with healthcare keywords as this applicant has done.
Skills you can include on your Medical Administrative Assistant resume
Template 10 of 10: experienced administrative assistant resume example.
As the name suggests, this administrative assistant is not new to the industry and has had some professional experience in the field. Your tasks will be varied as you do your best to assist in whatever day-to-day tasks need to be completed. In this position, you may be working solely for the CEO or certain staff members, or you may be working for the entire office or department. Tasks may range from making travel arrangements to scheduling meetings, to maintaining files. Take a look at this resume sample to get an idea of what yours should entail.
Tips to help you write your Experienced Administrative Assistant resume in 2023
get relevant certifications..
Show your dedication to the career by gaining administrative certification. This applicant is a certified professional secretary and administrative professional.
Highlight transferable skills from related positions.
If you have had experience in a related position like a secretary or receptionist positions, include those in your resume and highlight the tasks and skills that an executive administrative assistant would also have. There is a lot of overlap in these positions.
Skills you can include on your Experienced Administrative Assistant resume
Action verbs for administrative assistant resumes, skills for administrative assistant resumes.
When you’re applying for an administrative assistant position, your relevant administrative skills that are transferable from other roles will play a big part. This may include skills such as customer service, data entry, technology, and more. Make sure that you take the time to carefully read the job posting for the required skills and preferred skills to identify what the recruiter will be exactly looking for in an ideal candidate. You’ll want to tailor your resume for each position that you apply for with this in mind, especially since the company is likely using an applicant tracking system (ATS). There will be key words scattered throughout the job posting that you want to strategically use throughout your resume while keeping it natural. To get you started, here’s a list of relevant skills that recruiters and companies are looking for in administrative assistants.
- Administrative Assistance
- Office Administration
- Time Management
- Accounts Payable
- Human Resources (HR)
- Event Planning
- Customer Satisfaction
- Customer Service
- Inventory Management
- Organization Skills
- Microsoft Access
- Team Building
- Executive Administrative Assistance
- Accounts Receivable (AR)
Skills Word Cloud For Administrative Assistant Resumes
This word cloud highlights the important keywords that appear on Administrative Assistant job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more 'important' it is.
How to use these skills?
Administrative assistants are responsible for maintaining a smooth flow in the office. They coordinate scheduling, support the team and management, take meeting notes, create documentation, answer and direct phone calls, and more. They are fluent in the standard software required for an office environment, while having excellent verbal and written communication skills. A sense of urgency and the ability to prioritize is required for this role, alongside time management in order to complete necessary projects and fulfill daily duties. Now that we’ve reviewed what administrative assistants do, let’s go over some tips on how to make your resume stand out to recruiters in 2022:
List relevant administrative software you have proficiency in.
When carefully reading the job listing, make sure that you find the relevant hard skills and software that the company wants. Depending on the industry, this could include software like customer relationship management (CRM) software like Salesforce, Quickbooks, and PeopleSoft. Please only mention your proficiency and experience with the software if you have used it in other roles or capacities. It is important not to stretch the truth and make up your experience with the programs, as it could easily cost you the job if found out and you want to make sure you get the training that you need if you land the role.
Tailor your administrative assistant resume based on the job listing.
Administrative assistants generally have the same types of responsibilities, but they can vary depending on if they are executive administrative assistants or sales administrative assistants as we’ve seen in the resume templates. Make sure that your resume is specialized and fits the criteria for the role. You don’t want to submit a general administrative assistant resume for a sales administrative assistant role, or vice versa. It’s worth having multiple versions of your resume and you can update the verbiage of each job in your work experience to match the specific position. For example, if you led sales presentations in a past role and are applying for a general administrative assistant, you might want to leave that section out and instead focus on how you supported your team and management.
Specifically detail your administrative experience supporting teams and management.
Since administrative assistants need to support a variety of people in a professional work environment, you’ll want to explicitly explain how you did in past roles. For example, did you manage their calendars, schedules, and order office supplies to make sure the department didn’t run out? Don’t be shy about sharing the position of the person you were supporting if they’re an individual and an executive, such as the Chief Executive Officer or Senior Vice President of a company. People in executive and higher management roles are often busy with packed schedules, so it makes it all the more impressive that you successfully wrangled their calendar and kept them on track.
Emphasize your transferable skills as an administrative assistant.
Transferable skills are extremely valuable, as many companies in 2022 are looking for the best candidates with experience. Previous experience in an office or other business setting will prove useful, such as coming from roles like a secretary, office assistant, or even something like a recruiter. In these positions, you should have experience with customers, answering the phone, scheduling, calendar management, ordering office supplies, taking notes, and other related skills. You’ll want to take these skills and expand them through your numeric achievements, with examples like “managed 700+ student information in Aspen; updated information every month to ensure 100% accuracy.” This statement demonstrates that you handled a high volume of customer information in specific software, as well as being detail-oriented and thorough.
Action Verbs For Administrative Assistant Resumes
Each bullet point in your work history section should begin with an action verb. These action verbs are strong ways to showcase your experience and achievements by showing, rather than telling. Examples of great action verbs for an administrative assistant are “negotiated,” “supervised,” “calculated,” “established,” and more to speak to your accomplishments in the role. These words imply the ability to effectively communicate with vendors, leadership and management of other team members, proficiency in numbers, and creating something new. Descriptors such as “responsible for,” “helped,” “assisted with,” and “handled” imply that you did the responsibilities of the job, but leave the recruiter wanting to know what you specifically achieved in your past roles.
For more related action verbs, visit Customer Service Action Verbs .
For a full list of effective resume action verbs, visit Resume Action Verbs .
How To Write a Resume Summary for an Administrative Assistant Resume
If you're a senior-level employee, or you're changing careers to become an Administrative Assistant, it's useful to add a paragraph at the top of your resume highlighting your most impressive accomplishments. This is called a resume summary. Here's an example of a summary that can be used on an Administrative Assistant resume.
A resume summary is a totally optional section, and in most cases, it's better to leave it out of your resume than include it. For example, if you're a student or mid-level hire, you should not include a summary, and instead use the space to add to your work experience.
To learn how to write an effective resume summary for your Administrative Assistant resume, or figure out if you need one, please read Resume Summary Examples for Job Seekers: When To Include One .
Resume Bullet Points From Administrative Assistant Resumes
You should use bullet points to describe your achievements in your Administrative Assistant resume. Here are sample bullet points to help you get started:
Created Monte Carlo simulation using Pandas (Python) to generate 30,000 sample portfolios with 8+ constraints
Managed user engagement analytics strategy, providing first insight into how users interact with our apps on their tablets and mobile devices
Analyzed brand's pricing, advertising and distribution data and identified seasonal trends and white space by integrating consumer insights; recommended strategic changes in portfolio and marketing plan to C-suite executives, reversing sales slump (+6.5%)
Recommended multi-brand strategy for a leading restaurant chain company to enter fast casual market by evaluating core competencies and performing market analysis
Developed pricing strategy for a digital subscription service by segmenting potential users by behavioral and psychographic attributes from survey data
For more sample bullet points and details on how to write effective bullet points, see our articles on resume bullet points , how to quantify your resume and resume accomplishments .
Other Administrative Resumes
- Customer Service Resume Guide
- Virtual Assistant Resume Guide
Administrative Assistant Resume Guide
- Executive Assistant Resume Guide
- Office Manager Resume Guide
- Research Assistant Resume Guide
- Customer Success Resume Guide
- Back Office Resume Guide
- Inventory Manager Resume Guide
- Desktop Support Resume Guide
- Loan Processor Resume Guide
- Warehouse Manager Resume Guide
- Fundraising Resume Guide
- Service Desk Resume Guide
- Help Desk Resume Guide
- Administrative Coordinator Resume Guide
- Administration Resume Guide
- Scheduling Resume Guide
- Gig Economy Resume Guide
- Project Administrator Resume Guide
- Facilities Resume Guide
- Revenue Cycle Resume Guide
- Senior Administrative Assistant Resume Example
- Executive Administrative Assistant Resume Example
- Entry Level Administrative Assistant Resume Example
- Sales Administrative Assistant Resume Example
- Legal Administrative Assistant Resume Example
- Office Administrative Assistant Resume Example
- Medical Administrative Assistant Resume Example
- Experienced Administrative Assistant Resume Example
- Skills and Keywords to Add
- Tips for Administrative Assistant Resumes
- Sample Bullet Points from Top Resumes
- All Resume Examples
- Explore Alternative and Similar Careers
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Home Resume Examples Office Administrator Resume
Office Administrator Resume
February 22, 2021 | By the Resume Genius Team | Reviewed by Samuel Johns, CPRW
Office administrators keep the whole team functioning as one seamless unit. Show hiring managers you're up the job with our office administrator resume sample and writing tips.
This template is effective, but there are other types of resume templates available on the internet too.
More Office Administrator Resume Samples & Templates
- Office Administrator Cover Letter
- Office Manager Resume
- Office Assistant Resume
- Administrative Assistant Resume
Office Administrator Template (Text Format)
Choosing the best resume format for you personally will help you get more interviews.
Proactive Office Administrator with 6+ years of experience managing office operations in fast-paced, deadline-driven environments. Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy, and achieve organizational objectives. Skilled at working effectively with different departments to coordinate information and resolve problems.
Northwest Hardwoods, Topeka, KS / October 2017–present
- Administer and maintain daily front office operations, including greeting clients, responding to phone calls, and performing billing tasks with 100% accuracy
- Slashed cost of office supplies by 15% through negotiating prices with suppliers and maintaining appropriate stock levels to avoid shortages
- Create distribution agreement for the CEO in compliance with legal policies and procedures while sorting and distributing mails/calls to appropriate personnel
- Developed and implemented a well-organized filing system and introduced effective scheduling techniques, which increased productivity by 47%
- Control all office expenses and costs for 60+ employees, including quarterly report metrics for travel, expenses, and housing
Wolf Co., Topeka, KS / January 2015–September 2017
- Prepared and processed all payroll and benefits functions for 35+ employees while solving any related issues and discrepancies
- Realized $10K in cost savings by completing multiple projects within time and budget constraints
- Employed a results-driven approach and exceptional knowledge of office management software to increase office efficiency by 12%
- Saved $1500 in unnecessary monthly expenses by minimizing overspending and placing orders for most required office supplies
City University of New York, New York, NY
BS Business Administration, May 2011
- Honors: cum laude (GPA: x.xx/4.00)
- Expert in Microsoft Office (Word, Excel, and PowerPoint), MS Access, MS Outlook
- Bilingual, fluent in Spanish and English
How to write an office administrator resume
Learning how to put together a resume for the specific job(s) you want will help you land more interviews.
To show employers you’re the right person to run their office, showcase your skills and experience in office administration in a professional resume.
Use these three tips to write a compelling office administrator resume:
Highlight your office administrator resume skills
Office administrators have various responsibilities to support daily operations, from answering the telephone and arranging appointments to organizing paperwork and updating records.
Strong office administrator resumes feature your administrative experience and various hard and soft skills that show you can thrive in a busy office setting.
To demonstrate you have the right skillset to work as an administrative aide, list relevant technical skills in the resume skills section so the hiring manager can see you’re a great fit.
For example, if you’re applying to be an office administrator at a physician’s office, knowledge of medical terminology and MEDITECH software is essential.
In addition to listing your hard skills , modify your resume bullet points to highlight job-specific skills the hiring manager is looking for.
For example, customer service skills and attention to detail are vital for working a front desk. Here’s an example of how to emphasize these soft skills in your resume:
Administered and maintained front office operations, including greeting clients, responding to phone calls, and performing billing tasks with 100% accuracy.
Here’s a list of key office administrator resume skills:
- Organizational skills
- Time management skills
- Interpersonal skills
- Communication skills
- Problem-solving skills
- Language skills
- Inventory management
- Appointment scheduling
- Project management skills
- Microsoft Office (Excel, Outlook, and PowerPoint)
- Accounting and billing software ( Intuit QuickBooks and Sage 50 Accounting )
- Project management software ( Microsoft Project , Microsoft SharePoint , and Confluence )
- Oracle Primavera Enterprise Project Portfolio
- Microsoft Dynamics
- Microsoft Access
For more skills to list, you can find and study resumes for similar jobs, such as a receptionist resume or a front desk resume .
Open with a strong office administration resume summary
Office administrator jobs require varying degrees of experience, so you’ll be competing against many others for the job.
To ensure your job application immediately catches the hiring manager’s attention, craft a strong resume summary that sets you apart.
A resume summary sums up your skills and experience in office administration while emphasizing job-specific skills.
When describing past responsibilities, focus on how your skills add value to an employer’s office and include your most impressive achievements.
Here’s an example of an effective office administrator resume summary:
This applicant uses three short sentences to sum up their experience as an administrative professional.
In the first sentence, they provide their years of experience in the field while emphasizing their ability to thrive in a fast-paced environment.
Next, the applicant highlights their strengths in office administration while presenting their talents in a way that shows the organization what they have to gain from hiring them.
Include key office administration action verbs
Knowing how to properly phrase your skills and experience can make a huge difference to how hiring managers perceive your resume. To strengthen your resume, use active voice — where the subject performs the verb’s action — instead of passive voice to make your contributions more meaningful.
Here’s an example of how to use active voice in your office administration resume: “Realized $10K in cost savings by completing multiple projects within time and budget constraints.”
Here’s the same sentence written in the passive voice: “Cost savings of $10K were realized from completing multiple projects within time and budget constraints.”
You should also include key office administration resume action verbs when listing your experience.
Doing so helps you convey your value more effectively by showcasing your proactiveness. By adding compelling actions verbs, you show hiring managers you’re not only capable of fulfilling your duties but will enhance their current workflow. For example:
Prepared and processed all payroll and benefits functions for 35+ employees while solving any related issues and discrepancies.
Here’s a list of strong office administration action verbs to use:
Looking for more resume, cover letter, and CV examples related to an office administrator resume?
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- Administrative Assistant Cover Letter
- Clerical Cover Letter
- Executive Assistant Cover Letter
- Front Desk Cover Letter
- Office Assistant Cover Letter
- Office Manager Cover Letter
- Personal Assistant Cover Letter
- Receptionist Cover Letter
- Secretary Cover Letter
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Best Administrative Assistant Resume Examples 2023
As seen in:
An administrative assistant is the office’s one-person special operations unit. “Make the boss run like clockwork. Take care of the Monday morning meeting. Make the world go round.” Typical to-do list.
The problem? Landing that job in the first place. Demand for secretaries and administrative assistants isn’t growing fast enough. You’ll need a perfect admin assistant resume to get hired.
Good news is, you’re about 7 minutes away from writing an administrative assistant resume that is just that.
This guide will show you:
- An administrative assistant resume sample better than 9 out of 10 other resumes.
- How to write an administrative assistant resume that will land you more interviews.
- Tips and examples of how to put skills and achievements on a resume for administrative assistant positions.
- How to describe administrative experience to get any job you want.
Here’s an example of a resume for an administrative assistant made using our resume builder.
Want to save time and have your resume ready in 5 minutes? Try our resume builder. It’s fast and easy to use. Plus, you’ll get ready-made content to add with one click. See 20+ resume templates and create your resume here .
Sample resume made with our builder— See more resume samples here .
Here are more resume samples for office and administrative support occupations:
- Entry Level Administrative Assistant Resume
- Executive Assistant Resume
- Administrative Coordinator Resume
- Medical Administrative Assistant Resume
- Patient Service Representative Resume
- Office Assistant Resume
- Office Administrator Resume
- Office Manager Resume
- Secretary Resume
- Receptionist Resume
- Clerical Resume
- Office Clerk Resume
- Front Desk Resume
- Front Desk Receptionist Resume
- Healthcare Administration Resume
- Business Administration Resume
- Legal Assistant Resume
- Data Entry Resume
- Teacher Assistant Resume
- Assistant Manager Resume
- HR Assistant Resume
- Entry Level HR Resume
- Personal Assistant Resume
- Accounting Assistant Resume
- Nonprofit Resume
- Library Assistant Resume
- 500+ Other Resume Examples
What’s the Best Format for an Administrative Assistant Resume?
The best format for an administrative assistant is elegant and personable like Pam Beesly. But it packs a punch like Peggy Olson—
It’s the reverse-chronological resume format .
You can’t go wrong with this format for a professional administrative assistant resume.
Remember how hard it was for you to write your first resume?
This time it’s different.
What’s a good administrative assistant resume template?
Professional. Clean. Simple. Easy to scan.
The core of administrative assistant job skills is organization . Prove your worth by using a professional resume template—
A modern resume-friendly font . White space to guide the hiring manager’s gaze. Headings that help navigate the contents.
Finally, save your perfect administrative assistant resume as a PDF. The PDF format keeps the layout in shape better than bubble wrap.
Have your resume saved in different formats depending on what’s required on the job advertisement , says Sarah Dowzell , COO at Natural HR.
Pro Tip: Check the job description for the administrative assistant position to make sure PDFs are OK. Some Applicant Tracking Systems can’t read PDF-formatted resumes. Then a Microsoft Word file may be preferred.
How many pages? Aim for a one-pager, but double-check if it’s your ideal resume length .
The reverse-chronological format is best for most admin assistant resumes. But there are better templates for career changers and admin assistants re-entering the workforce. This guide will show you what will work best for you: Resume Format: How to Format a Resume for a Dream Job
Administrative Assistant Resume Summary or Resume Objective
Whatever introduction you use, it should be catchy but chock-full of job-relevant skills and experience.
Who should use a resume objective for an administrative assistant resume?
- Fresh graduates
Are you an experienced administrative assistant? Go for a resume summary .
An administrative assistant resume objective is like an elevator pitch . It explains what skills you excel at and how you can prove yourself on the job:
Sample Resume Objective for Administrative Assistant (No Experience)
Here’s how entry-level administrative assistant resumes could begin:
But wait! The first example does mention experience!
Actually, both examples come from the same candidate. She was writing an admin assistant resume without experience in the industry .
In the right example, she included work experience relevant to the position. She got it through internships, freelancing, and in college. It's a success!
In the wrong example? Well, she simply called it quits and moved on.
Pro Tip: Writing a resume for an entry-level administrative assistant job? Brainstorm. Come up with relevant experience and skills from other jobs. If you have the time, do a quick internship or volunteer at a local not-for-profit. Get involved in on-campus activities.
An administrative assistant resume summary is a to-the-point highlight of your achievements and skills as an admin assistant.
A good summary will make the hiring manager think, “This is our savior!”
Examples of a Senior Administrative Assistant Resume Summary
Look at these two samples of executive administrative assistant resume summaries.
The right administrative assistant resume summary cuts to the chase. The hiring manager will want to call this skilled candidate ASAP.
This candidate has the experience. Delivered quantifiable results. No need to mention multitasking, it’s clear she’s a pro.
The wrong administrative assistant resume summary isn’t wrong wrong. It’s just like the mystery meat served at the canteen on your first job. It looks fine, but you’re clueless about specific ingredients ( How many years of experience? What’s their background? ). Some might like it, but only if they’re out of options.
Pro Tip: It’s easier to write a heading statement after you’ve finished the whole admin assistant resume. This way you’ll know exactly what to showcase in your summary or objective.
A heading statement works great on any administrative assistant resume template. With all the competition out there, you need to grab the employer’s attention ASAP. Pack that entry-level administrative assistant resume objective with relevant experience. Highlight your pedigree in your summary. These guides will show you how: How To Write A Resume Summary: 21 Best Examples You Will See and 20+ Resume Objective Examples - Use Them On Your Resume (Tips)
When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check . Start building a professional resume template here for free .
When you’re done, Zety’s resume builder will score your resume and tell you exactly how to make it better.
How to Describe Administrative Experience on a Resume
Followed our advice on writing the best admin assistant resume summary/objective?
Great, the hiring manager will read on.
Time for the make or break part of your resume—the experience section.
Administrative Assistant Resume Samples—Experience
See the difference?
The right example of an administrative assistant’s resume will get any hiring manager’s seal of approval!
The wrong example of an administrative assistant’s resume?
It reads like a generic administrative assistant job description from Craigslist.
Listen, hiring managers know the responsibilities and duties of an administrative assistant. They wrote the job ad to hire new employees.
Curious how you can give your resume a boost like our candidate in the right example?
Here are the best tips for writing perfect administrative assistant job descriptions on a resume :
How to Write About Administrative Experience in a Resume
- Don’t list non-critical or routine day-to-day tasks, unless they’re in the job ad.
- Don’t list responsibilities. List achievements .
- What is administrative experience without the numbers? Quantify your achievements whenever possible.
- Introduced a procedure or initiative that saved time or money? Show that off.
- Don’t use clichés like “responsible for” or “managed.” Use action words to highlight your strengths: “organized,” “trained,” “arranged,” or “distributed.”
- Use the Problem–Action–Result method to talk about your work. For example: Saved $3,000 a year in office supplies after negotiating a new deal with the current supplier. Problem? Money wasted . Action? Renegotiated . Result? Saved $3,000 .
You really need to do this right.
Data from the Bureau of Labor Statistics shows that demand for secretaries and administrative assistants is not growing fast enough. But knowledge of office equipment is not enough. Fine-tune your experience section with help from this guide: How to List Work Experience on Your Resume [+20 Examples]
Having trouble making that administrative assistant entry-level resume shine? These guides will help you kick the employer’s doors wide open: Entry-Level Resume: Sample and Complete Guide [+20 Examples] and First Resume with No Work Experience Samples (A Step-by-Step Guide)
If you have worked on projects that required you to make use of your administrative skills, be sure to mention them. Internships matter. So does freelancing and volunteering . You can create an additional section that will surely change the status of your application from maybe to hell yes! : Resume Sections to Include on Your Resume: Guide (+20 Examples)
Action Words and Power Verbs for an Administrative Assistant Resume
Use these power words on your AA resume. See section 4. How to Put Skills on a Resume of this guide for more administrative assistant keywords.
Skills to Put on an Administrative Resume
You’re well on your way to finishing the perfect administrative assistant resume.
Remember how jobs aren’t growing fast enough? That means competition.
Time to tip the scales in your favor and emphasize your administrative skills on the resume .
The ones that double as resume keywords for administrative assistants—
20+ Top Hard and Soft Skills for Administrative Assistant Resumes
- Appointment setting.
- Problem solving.
- Attention to detail.
- Customer service.
- Phone etiquette.
- Research skills.
- Calendar management.
- Travel planning.
- Time management.
- Foreign language skills.
- Email management.
- Writing letters and emails.
- Receiving visitors.
- Recording minutes of the meeting.
- Training new employees.
- Order processing.
- Data entry.
- Filling systems.
- Inventory management.
- Microsoft Office Suite .
- Microsoft Excel.
- Microsoft Outlook.
- MIcrosoft PowerPoint.
A good admin assistant is like a Swiss Army knife—dependable and can do almost anything.
See the administrative assistant skills list above?
It combines soft skills , technical abilities, and problem-solving skills .
But don’t just copy and paste the whole thing into your resume. Pick your best abilities which mirror the requirements of the job ad. Match them to your previous jobs and mention them in bullet points describing your administrative duties.
Does the job listing require you to know something about accounting , managing communication , and be fluent in Spanish ?
For this candidate it’s check, check, and check. Look how she put these administrative skills on her resume:
Can’t quantify or prove your administrative skills through achievements?
Don’t worry, you can’t put a number on everything. List the remaining relevant skills in the skills section of your AA resume template.
Always highlight your command of foreign languages. Especially, if you’re a bilingual admin assistant.
Pro Tip: Want your admin assistant resume to start landing you interviews? Always write with the prospective employer’s needs in mind. Here’s a great guide to explain what we mean: 6 Tips on How to Tailor Your Resume to a Job Description (Examples)
Why do resume keywords matter? Your resume goes through an applicant tracking system—an app that puts non-relevant applicants on hold. Forever . Don’t let this happen to you. This guide will help you get straight to the recruiter: Resume Keywords To Use: Step-by-Step Guide [25+ Examples & Tips]
It’s not easy to come up with administrative skills on your own, so let us assist you: +30 Best Examples of What Skills to Put on a Resume (Proven Tips)
Is Your Education Section Underperforming? It Might Be
Just list the highest level of education and move on, right?
Yes, a high school diploma works just fine on an entry-level administrative assistant resume.
For many executive administrative assistant resumes, you’ll need a bachelor of arts.
Either way, this is how to put education on an AA resume:
BA in Business Economics — 2012
State University of New York (SUNY)
Relevant coursework: Introduction to Managerial and Financial Accounting, Advanced English Composition.
It’s not just the degree, date, and the school’s name. Our candidate also listed coursework that matches the job requirements of the position.
Pro Tip: Whatever goes on the resume has to work in your favor. Use the education section to show off job-relevant knowledge and skills. If you’re a recent graduate with an almost perfect GPA, put it on your resume . In all other cases—don’t.
Still working on your degree? Just finished vocational training? Employers will appreciate this. Read our resume tips to find out how to put that education on your administrative assistant resume to wow them: How to Put Your Education on a Resume [Tips & Examples]
How About a Cover Letter for an Administrative Assistant?
You’ve got some serious communication skills , right?
Don’t do like the rest of your competition and just plonk communication skills in your administrative assistant skills list.
Prove them by writing a cover letter for the administrative assistant position.
For administrative assistant jobs, are cover letters necessary ?
Spoiler alert: Yes .
Approximately half of all recruiters expect to get a cover letter .
Don’t make them send you that thanks–but–no–thanks email the previous admin assistant wrote.
Write an administrative assistant cover letter that makes them think, “Wow! I need this candidate to write everything from now on!”
Aim for a short cover letter for your administrative assistant resume. Show you’ve got the skills, you know the company inside out, and provide them with an offer they can’t refuse.
Not sure what we mean? We’ve got you covered. Here’s our complete guide on how to write a cover letter that fits your perfect resume: Administrative Assistant Cover Letter Sample & Writing Guide
You can also see general cover letter writing tips here: How to Create a Cover Letter
Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here. Here's what it may look like:
See more cover letter templates and start writing.
Want a sample to work from as you write your office assistant cover letter? See this guide: Office Assistant Cover Letter: Sample & Full Writing Guide [20+ Tips]
So, to write a professional administrative assistant resume you need to follow these steps:
- Grab the hiring manager’s attention with the perfect administrative assistant resume objective or summary.
- Focus on achievements to prove you’re worth your weight in gold.
- Show you’ve got the right education by listing relevant coursework and vocational training.
- Pepper your AA resume with relevant skills .
- Prove your communication and research skills by writing a catchy admin assistant cover letter for your resume.
- Include contact information , but consider skipping the address on your resume .
Resume writing can be a challenge. Do you have any questions on how to make an administrative resume shine? Want others to review your document? Give us a shout in the comments section!
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Reverse Chronological Resume Templates [Ideal Format]
Using a reverse-chronological resume is the way to go in the vast majority of cases. But only if you know exactly how to make this particular resume format work for you.
Functional Resume: Examples & Skills Based Templates
You’re in the middle of a career change or have gaps in your employment. Show managers and coordinators how valuable your skills are with a great functional resume.
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Administrative assistant resume examples.
Administrative Assistants ensure that everyday office tasks are completed properly. They can have a very wide array of clerical duties , depending on the type of administrative support needed by the company where they work. Administrative Assistant resumes need to highlight strong interpersonal skills, accuracy, attention to details, proactivity and computer literacy. Best resume samples showcase, besides a high school diploma, postsecondary studies and various qualifications, depending on the industry the candidate wants to work in.
Not exactly what you are looking for? Check our complete library of over 1000+ resume examples
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The best examples from thousands of real-world resumes
Handpicked by resume experts based on rigorous standards
Tailored for various backgrounds and experience levels
Looking for cover letter ideas? See our sample Administrative Assistant Cover Letter .
Find out what is the best resume for you in our Ultimate Resume Format Guide .
How to Format an Administrative Assistant Resume
The format you choose for an administrative assistant resume should be based on the circumstances of your job search. Some candidates will benefit from putting their work history front and center with a chronological resume, while others will want to highlight their skills and abilities with a functional resume. The applicants below show how to execute the different approaches.
Candidate A has been working as an administrative assistant in the entertainment industry for five years, spread across two different companies. Candidate B recently graduated from college and has only been employed as an assistant for about a year. Let’s see how their resume approaches differ.
1. Candidate A - Chronological Resume
- 5 years in workforce
- 2 years in current role
- BA Psychology
- Handles confidential information with discretion and demonstrates customer focus with professionalism.
- Collaborates with the management team to create and post weekly and monthly reports for leadership and administrative teams; Acts as liaison between all departments to ensure they follow proper communication and reporting practices.
- Plans and coordinates successful corporate meetings and promotional events exercising the ability to improvise, improve procedures and meet demanding deadlines, as well as using software like Microsoft Office and Google Workspace .
- Manages communication with executives , including taking and making phone calls , reviewing and prioritizing mail, composing and typing correspondence, maintaining files and making travel arrangements .
2. Candidate B - Functional
- 1 year in workforce
- AAS Administrative Assistance
Areas of Expertise
- Coordinates corporate meetings and promotional events , helping teams meet deadlines and improve procedures.
- Collaborates with the management team to generate weekly and monthly reports across departments, ensuring they follow consistent and professional communication and reporting practices.
- Handles confidential information with the utmost care.
- Microsoft Office software
- Data entry and rudimentary data cleaning
- Google Workspace
Administrative Assistant Resume Samples
No results found
years in workforce
years at this job
Administrative Assistant I
Provided administrative support to administrative coordinator , Chief of Staff, Director of [company name] and Fulton County Board of Health
- Answered multiple console telephone system
- Greeted and directed appointments, vendors and office visitors
- Composed, prepared, edited, and distributed correspondence and other department documents
- Maintained conference rooms calendar for 12 health centers
- Data entry of MIFS (Multi Purpose Information Forms)
- Ordered and distributed office supplies.
Worked with FoxPro database to keep inventory of 200 dealership automobiles
- Prepared tax documents for the purchase of automobile tags and titles
- Handled all accounts payable and receivable for dealership that grossed $170,000 for the year
- Managed all paperwork generated by sales staff for car sales to customers including financing contracts for high dollar automobiles such as Mercedes Benz, [company name]
- Calculated all taxes on tags and completed transfers for titles on all automobiles sold on the property
Provided administrative support for Dermatology Marketing Director, Product Managers and Segment Marketing Manager
- Executed set-up and tracking of Stiefel USA Marketing Projects using PCT and Planner
- Managed monthly calls with various agencies and vendors to track billing versus contracted budget
- Oversaw calendar maintenance, appointment scheduling and expense report preparation
- Provided all travel coordination (international/domestic) support for business meetings/trips
- Prepared itineraries, transportation arrangements and expense reports
- Arranged conference rooms and facilities for meetings as required
- Mentored new administrative assistant resulting in a GSK Bronze Spirit Award
Executive Administrative Assistant
Used a variety of software applications to prepare presentations, reports, and correspondence.
- Extracted information from registrations, applications and executed contracts, contract information and action memoranda. Inputting relevant contract data into the Department's information system.
- Formatted visual presentations for speeches and meetings using state-of-the-art applications and equipment.
- Managed information requests received by the Department that may be made by telephone, letter, email, or in-person visits to the office.
- Arranged for conferences and meetings.
- Edited and formatting draft correspondence prepared by staff members.
- Served as backup travel coordinator for the department.
Utilized excellent customer service skills while acting as the liaison between employees and customers
- Calculated hours and submitted payroll to ensure timely distribution of funds
- Created invoices weekly using Excel spreadsheets
- Filed documents to maintain an organized and efficient office environment
- Trained new administrative assistant
- Performed HR functions
months in workforce
months at this job
Benefit Administrative Assistant
Provided administrative support to Branch Managers in reference to administrative duties
- Composed, typed and proofread correspondence, screened telephone calls, scheduled meetings, arranged tickler files and made travel arrangements
- Established payroll, distributed incoming mail, xeroxed, faxed and maintained all division records
- Created a filing system exclusively for all sensitive information used throughout the agency
- Ordered and maintained supplies for the division
High School Diploma
Human Resources/administrative Assistant
Performed administrative and clerical functions including managing calendars, screening calls, and organizing and filing payroll documentation
- Marketed company to potential clients via site visits
- Performed new hire orientations for CNA and LVN personnel
- Analyzed and reviewed quarterly and yearly employee evaluations
- Initialized and conducted background checks for potential employees
Administrative Assistant II
Provided administrative support to the two Partners, two Business Development Managers, and other Senior Management staff.
- Created status and result documents on concurrent and concluding engagements for the client meetings.
- Organized and presented staff chargeability, financial data, and quarterly billings reports for internal and client meetings, including Internal Audit Board meeting presentations.
- Planned and coordinated internal meetings, off-site events, and team building exercises, by selecting vendors and venues, managing budgets, and developing event plans.
Logged new contracts into company database, as well as closed old contracts.
- Maintained accurate personnel records for new and existing employees.
- Provided time sensitive documents to managers for daily review.
- Phoned contractors to sign new updated electronic contracts on-line.
- Composed information from the stock team to aid in weekly meetings in the New York division.
Supervised staff and served as manager on duty when requested by other managers.
- Provided comprehensive administrative support for executive-level staff.
- Supported complex, deadline-driven operations, and resolved issues.
- Coordinated orientation for all new employees.
- Developed and maintained administrative process to achieve organizational objectives as well as to improve accuracy and efficiency.
- Managed accounts payable, receivable and payroll using ADP software while overseeing administrative budget as well as preparing expense reports.
- Completed daily reports for various information such as Census and staff hours.
- Performed collection calls on delinquent accounts and attempted to collect and work out payment arrangements.
- Utilized excellent communication and customer service skills to visitors.
year in workforce
year at this job
Public Relations And Copywriting
Self-directed, focused and possess excellent attention to detail in performing high-level functions. Proven talent for quickly acquiring expertise in new systems and procedures
- Collaborated with management team to create and post weekly and monthly reports for leadership and administrative teams and acted as liaison between all departments to ensure proper communications and reporting practices.
- Planned and coordinated successful corporate meetings and promotional events exercising the ability to improvise, improve procedures, and meet demanding deadlines.
- Plan and coordinate successful corporate meetings, and developed presentations for related on-site and off-site meetings.
- Prepared reports and contracts according to submitted Request For Proposals and winning company jobs.
Business Skills Training
Corporate Administrative Assistant
Restructured and implemented a new process for corporate accounts to prevent past due deadlines.
- Streamlined daily communications between Corporate Accounts Mgrs. and Territory Mgrs.
- Became a Notary Public and helped the company save $3000 in Parking Tickets
- Processed Daily and Monthly Sales reports with supporting documentation and budget indexes.
- Provided significant administrative support to 30 Territory Mgrs.
Executive Administrative Assistant I
- Provided administrative support to Vice President of Marketing and Sales
- Supported 3 Directors and 6 Field Sales-National Account Managers
- Prioritized work to meet department needs and exercised proper judgment in making decisions
- Scheduled appointments and maintained calendars, arranged conference rooms and facilities for meetings
- Handled confidential information with discretion and demonstrated customer focus with professionalism
Medical Claims And Billing Program
Performed administrative functions
- Handled the management of communication to executives included taking and making telephone calls, reviewed and prioritized mail, composed and typed correspondence, maintained files, and made travel arrangements
- Prepared and submitted for manager's approval, supervisors travel expense reports
- Verified employees time-in sheets and data entered payroll (FI-46s)
- Supervised and coordinated the operation for the word processing unit
- Greeted claimants and attorneys at the reception area, data entered the claimant/attorney arrival time and other pertinent information required for the hearing, and would then notify the hearing officer of the claimant/attorney arrival
- Assigned and reviewed work, also, provided guidance and direction
- Performed quarterly and annual performance reviews for the staff
- Drafted correspondence, scheduled weekly executive meetings and travel arrangements
- Assisted contractors and project managers to ensure an efficient property conversion process
- Performed data entry and filing of invoices and reports
- Performed market research to continuously provide clients and tenants with fair prices
- Performed all administrative duties as assigned
- Coordinated all Marketing, promotions, and advertising efforts
- Conducted Customer Satisfaction calls to clientele to get feedback on their salon experience and ensure clientele satisfaction
- Conducted market surveys and industry studies to identify the need/demand for various salon products and services as well as new clientele.
- Assisted in preparing the operations and marketing budget to maximize the salon’s profits
More Administrative Assistant Resumes
Administrative assistant resume success stories, administrative assistant resume faq, how do you format an administrative assistant resume.
There are three types of resume formats : chronological, functional and combination. The format you choose will depend on your personal circumstances. For example, if you are an experienced administrative assistant looking for a better employer, the classic chronological resume is ideal because it puts work experience at the forefront. If you are new to the field, however, with no prior work experience, you may be better off using a functional resume . The functional resume format downplays work history in favor of skills and abilities. Meanwhile, if you’re changing careers or have a few years of experience, you can opt for the combination resume .
What should be included in an administrative assistant resume?
As a general rule, administrative assistant resumes should include the following:
- Header, including up-to-date contact information.
- Career summary or resume objective .
- Hard and soft skills as well as top qualifications.
- Work history with bullet points for each job.
- Education and professional certifications.
You can also share your experience as a volunteer if it’s relevant.
What skills should be included in an administrative assistant resume?
Administrative assistants possess a mix of hard and soft skills that help them succeed in the workplace. Let’s look at the most common skills in each category.
Top soft skills for administrative assistants include: flexibility, confidence, trustworthiness, communication and active listening.
Among the most common hard skills are: calendar management, database management, proficiency with email platforms (e.g., Gmail, Outlook), Quickbooks and knowledge of software applications like Microsoft Word, Excel and Powerpoint.
These lists aren’t exhaustive, and you should always take inventory of your work history to identify skills for your resume.
How do you create an administrative assistant resume with no experience?
If you don’t have any experience as an administrative assistant, you’ll want to use a resume format that downplays work history, such as the functional resume . Functional resumes, also known as skills-based resumes, emphasize your skills and abilities so you can showcase how your career goals align with the target job.
How can a builder help you create an administrative assistant resume?
Resume builders help in a number of ways. First, by taking the grunt work out of resume creation, they save you time. With a builder like JobHero’s you can create a resume in as little as 15 minutes. Second, builders make your resume look professional by offering dozens of templates , from simple and corporate to creative and unique. Finally, when you enter your previous jobs, builders generate prewritten bullet points. While you should always adapt the words to reflect your personal experience, you will no longer be staring at a blank page when you sit down to complete your resume.
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Administrative Assistant Resume  - Guide & Examples
Like the look of Jeremy’s resume? Create your own professional administrative assistant in minutes with these easy-to-update templates here.
Administrative Assistant Resume Writing Guide
Administrative Assistant? Congrats – you’re a total office hero.
A recent survey of more than 600 managers in the U.S. and Canada revealed that administrative assistants save their managers eight hours of work time each week.
With this kind of impact, it’s no wonder that 75 percent of managers told that same survey the responsibilities of administrative assistants have increased in the past five years.
The beauty of these roles is how they give you a chance to work with almost every part of a business and build relationships with colleagues across teams and departments.
In many senses, they act as a career stepping stone within that company and beyond.
Sounds great right, but what exactly do administrative assistants do?
- Doing administrative and clerical tasks (such as scanning or printing)
- Preparing and editing letters, reports, memos, and emails
- Running errands to the post office or supply store
- Arranging meetings, appointments, and executive travel
- Answering phone calls and taking messages
- Maintaining folders on servers
- Recording meeting minutes
- Liaising with teams and units
- Tracking petty cash
- Covering reception
You can use the list above to help you brainstorm duties and tasks for the Work Experiences section of your resume (more on that – and our tip to reframe tasks as achievements – soon).
A great Administrative Assistant is a little like a Swiss Army Knife; able to solve a range of problems with the right tool at the right moment.
Does that sound like you?
If you need to create a modern and professional resume to showcase your skills for a role like this, this guide will take you through:
- How to present your contact information
- How to write a strong resume summary
- The 23 hard and soft skills hiring managers want
- Highlighting administrative assistant achievements
Let’s delve into why Jeremy’s resume works so well and how you can use the same features to make your own resume shine too.
Looking for a resume example for a different position? Check out this list:
- Office Assistant Resume
- Executive Assistant Resume
- Consultant Resume
- Accountant Resume
- Bookkeeper Resume
- Business Analyst Resume
- Financial Analyst Resume
- Bank Teller Resume
- Banking Resume
- Career Change Resume
1. How to present your contact information
Let's get this out of the way quickly, because you know your own contact information better than we do.
Include your email address, phone number, and location in the header of your resume.
Drop the street address and city info, though. If you have a professional website, blog, or well-maintained LinkedIn profile, add them to showcase your skills and experience.
2. How to Write a Strong Administrative Assistant Resume Summary
Let’s start with a really important part of all resumes – the summary.
Your summary is where you highlight your skills and how they can bring value to the employer.
Let’s look at Jeremy’s resume.
See how he describes himself as ‘technologically savvy’ and ‘goal-oriented?
This lets employers know he will be able to get up to speed quickly on any special technology they use and that he’s committed to getting tasks finished.
Jeremy also writes that he’s ‘driven’, ‘motivated’ and ‘skilled in prioritizing tasks independently’.
It’s great that he’s highlighted his ability to complete tasks without supervision, because administrative assistants are regularly delegated tasks by supervisors and managers across different teams.
Above all, Jeremy’s summary is specific.
If you compare the specific and vague summaries below, you can see immediately which one is more appealing.
Emotionally intelligent and computer-savvy Administrative Assistant with an Associate’s degree in Business Administration. Strong interpersonal skills and a lifelong focus on supporting others and helping them shine.
Administrative Assistant seeking to use her skills and experience to benefit an organization that is making the world a better place.
Check out our writing a resume summary guide , if you want more help with this part.
3. The 23 Hard and Soft Skills That Hiring Managers Want
What about your skills?
Our editor has three different Skills sections to choose from: Skills, Hard (Technical) Skills, and Soft Skills.
Note: By clicking on Layout in the top menu, you can choose the “ Custom Layout ” and have a drag & drop feature to adjust the sections as you need.
It’s best to include a general Skills section and then choose between Hard or Soft Skills based on the needs of the job.
Administrative assistants need a lot of soft skills to shine in these roles. Here’s some that you may want to highlight on your own resume.
- Microsoft Word, Excel, Outlook, Powerpoint, SharePoint
- Database management
- Calendar management
- Quickbooks and Xero
- Proficiency with photocopiers, scanners, and projectors
- Accurate data entry
- Inventory and supply management
- Editing and Proofreading
- Billing and record-keeping
- Business Knowledge
- Communication (written and verbal)
- Prioritization and problem-solving
- Organization and planning
- Research and analysis
- Attention to detail
- Customer service
- Phone Etiquette
- Emotional Intelligence
- Teamwork and delegation
- Management and training
- Flexibility and efficiency
4. Highlighting Administrative Assistant Achievements
When you're customizing your resume to best fit a company and its job advertisement, it can become easy to slip into using the listed tasks and responsibilities to summarise your own past duties. Avoid this – because it’s a missed opportunity.
Think of your work experience section as less of a list of ‘things you did’ for a past employer and more like a summary of your biggest achievements and contributions while at that employer.
Look at how Jeremy does this.
He highlights how he managed a senior HR director’s schedule, planned company events, and even designed surveys while he was working at Melmark.
Note: If you are looking for inspiration or need help, you can click on “ Tips ” in the left menu of our editor.
Here’s some better (and bad) examples to help you craft your own:
- Developed policies that saved the company 500 hours a year.
- Trained two interns in office tasks which later became full-time employees.
- Maintained appointment calendar for 12 conference rooms.
- Unlocked the office each morning.
- Made travel arrangements.
- Wrote letters and emails.
Ready to create your administrative assistant resume now?
- Best Skills to Put on a Resume
- How to Optimize your LinkedIn Profile to Complement Your Resume
- How to Start a Cover Letter - 4 Tips for the Perfect Opening
Administrative Assistant Resume Sample
Home » Administration Resume Samples » Administrative Assistant Resume Sample
Are you an Administrative Assistant by profession and looking for an exciting career? We have good news for you! use our professional Senior Administrative Assistant Resume Sample. You don’t have to start writing from scratch. Just click “Edit Resume” and modify it with your details. Update the template fonts and colors to have the best chance of landing your dream job. Find more resume samples .
- 6 years of administrative experience supporting high-level executives.
- 14 years of customer service experience working in fast paced environments, supporting a diverse range of clients.
- Utilizes Microsoft Office for documentation work products and presentations.
- Effective communicator and team player.
- Exhibits superior communication and conflict resolution skills.
- Budgeting and record keeping.
- Intermediate skills using Microsoft Office programs.
- Excellent organisational and time management skills.
- Ensures and maintains confidentially of all communication and documentation.
- Plans, coordinates, and finalizes details for travel arrangements and events.
- Documents communication, tracks and follow-up on requests.
- Coordinates stakeholder meetings.
- Communicates effectively with teammates.
- Leverages PowerPoint to create and disseminates new hire announcements.
- Exercises initiatives and good judgement to make sound decisions.
- Performs record keeping of all financial budget planning for managements expense account ensuring the budget stays below the ‘Not to Exceed’ mark.
- The ability to step in as Acting Mortgage Production Supervisor for a 2 month duration.
- Led phone based, customer service training classes in addition to performing quality call audits regularly.
- Provided guidance and direction to staff to ensure they possess the necessary skill sets to succeed.
- Responsible for driving and monitoring team productivity and quality goals.
- Tracked and monitored all expedited loans and scheduled Loan Officer Appointments to help production and the overall capture rate.
- Reviewed and verified client’s income, credit reports, employment histories, and property appraisals in order to prepare the loan application for underwriting submission.
- Effectively managed time to accomplish goals and achieve processing objectives.
- Ensured compliance with company policies, underwriting guidelines, and TRID regulations.
Title Review Specialist
- Identified as the Title Review SME for the pilot release for the new MLOS system.
- Worked closely with project SMEs in identifying current process procedures and how to transition them into the new MLOS system.
- Responsible for providing feedback and suggestions to training and Empower SMEs regarding on the floor experiences.
Career Expert Tips:
- Always make sure you choose the perfect resume format to suit your professional experience.
- Ensure that you know how to write a resume in a way that highlights your competencies.
- Check the expert curated popular good CV and resume examples
How to Write an Administrative Assistant Resume
When you’re looking for a job as an administrative assistant, your resume needs to show that you’ve got the skills necessary to do the job. This guide from creating a resume is meant specifically for this type of position.
Regardless of what kind of administrative assistant job you are looking for, your resume has to be unique and stand out from other applicants in order to get noticed during the hiring process.
This article will include everything from resume-building tips and hints on how to present your skills and experience in a way that will turn heads. Follow this step-by-step guide for help with resumes, cover letters, LinkedIn profiles, and everything else that could increase your chances of landing the job.
Administrative Assistant Job Description:
The administrative assistant helps the organization’s management solve ongoing problems by dealing with tasks such as filing, research, correspondence, and bookkeeping. They may enter data into databases or perform other related technical tasks that are essential to the organization’s success. Administrative assistants often serve as team leaders, and those who can speak clearly to their audiences will increase their earning potential.
Administrative Assistant Job duties:
- Organize files and office documents.
- Respond to emails and telephone calls.
- Schedule meetings and refer to calendars.
- Keep records of meetings, telephone calls, and decisions made.
- Prepare agenda for meetings.
- Review contracts tally remittances, and other business documents to verify accuracy.
- Take notes during meetings and record comments of attendees to distribute later.
- Retrieve information such as articles or photographs from libraries, photographic archives, or digital archives prior to press conferences or presentations for use by speakers or presenters.
- Distribute materials in the mailroom.
- Create and update appointment books and calendars, set up conference rooms or office suites as needed.
- Photocopy and process incoming documents, faxes, correspondence, and Xerox or copy the originals.
- Assist in filing, sorting, maintaining records of correspondences such as emails, letters, memos; prepare documents for review; process incoming mail; handle messages from vendors and customers in response to requests.
- Post notices on bulletin boards such as personnel announcements or company news.
Tips to Write Administrative Assistant Resume Summary:
- When writing your resume, it’s always useful to summarize your skills and achievements. Make sure you include your personal information (name, contact info).
- State what type of work you’re looking for. Make it clear that you are applying for a specific position.
- Place the most important information first.
- Keep the length of your resume to one page if possible.
- It is recommended that you include the most recent position first, generally on top of the page.
- Be concise.
- Write a good summary of your skills and experience in the Administrative Assistant Resume Summary.
- Include key skills for Administrative Assistant in the work experience section and use bullet points to separate each one.
“I am an experienced administrative assistant seeking a position in an organization that will utilize my skills and ability to work well under pressure. I have more than ten years of administrative experience, with more than six years as a secretary for the major department in XYZ Company. Working long hours in fast-paced environments, I’ve gained invaluable experience in organizational skills, time management, prioritizing tasks, and excellent communication skills.”
“Having 2 years of experience as a secretary, I do not have much administrative experience, but I bring to the table valuable skills that will make me an excellent candidate for your position. Fast and thorough work with excellent results is what I want to achieve in the new job, where every day will be challenging and rewarding.”
Resume Tips For Administrative Assistants:
- Use action verbs such as “Generated”, “Reviewed”, “Assigned” instead of “Performed”, “Completed”, or “Executed”.
- Make use of the “In” and “Since” formats.
- Include individual accomplishments such as successful projects if appropriate.
- Remember that you are not only looking for a job in this field, but also for a specific position. List the company’s name in the contact section.
- Use the “Latest” format, following by your current position title.
- Use the “Work” format, followed by the company’s name.
- Use the “Company” section when listing your employers, locations, and dates of employment.
- Spell out employer names and use periods instead of commas, make sure you type each word correctly.
- Include job responsibilities thoroughly and accurately.
- List the skills needed to complete your previous jobs in the work experience section.
- Always write down your contact information including your email address and phone number under the personal section.
Top 15 Must-Have Administrative Assistant Skills:
- Excellent communication
- Multi-tasking ability
- Attention to detail.
- Computer skills
- Ability to work in a fast-paced environment without being stressed or frustrated
- Multi-lingual (ability to speak more than one language)
- Ability to work in a team and under pressure.
- Patience and tolerance of others.
- Confidentiality and privacy.
- Problem-solving skills.
- Ability to work with minimum supervision.
- Organizational skills (to plan, set goals, prioritize tasks).
- Good instincts.
- Determination and commitment to their work.
Before applying for an administrative assistant position, it is recommended to research the company you are applying for. This will help you understand the company culture and objectives before presenting yourself to a potential employer, hence presenting yourself as a more professional and reliable candidate who is genuinely interested in the position offered.
Administrative Assistant Education Qualification:
- 2 years of college or university education.
- Good academic records (minimum GPA of 2.5).
- At least one year of experience working as an administrative assistant or equivalent in an administrative/clerical position.
- A Bachelor’s degree program with three years of related course work and one year of experience is preferred.
- A degree in human resources may be preferred for some positions.
- Competencies: -Computer skills- Must be proficient with all Microsoft Office programs (Excel, Word, PowerPoint). Other software skills are a plus. -Communication- Must have excellent writing and public speaking skills, including the ability to present information in a manner that can be easily understood by the audience. Must possess good listening skills so that information is gathered and fully comprehended correctly.
Tips to Write an Administrative Assistant Resume with no experience:
- Set goals for yourself and your career. Figure out how you want to be seen in the near future and how your professional skills match up with that image. Have a resume critique and ask for feedback on the resume before you submit it. It’s important to have someone who is an objective look at your resume because they’ll be able to give honest advice and constructive criticism. Many employers are starting to use automated screening processes when hiring, so make sure yours stands out!
- Apply to jobs that interest you, but be prepared to show specific reasons why you want that job. Customize your resume so it highlights your qualifications, and check it for spelling and grammatical errors. Keep in mind that the employer probably has hundreds of resumes to read; do yours stand out?
- Practice your interview skills, which are similar to those of communicating in a professional manner during the application process. Employers are looking for candidates who can speak articulately about their work experience and can convince others they’re worth hiring. Professional appearance, etiquette, and voice are also important!
- Try to network as much as you can. This is very important in any job search because it can help you meet people who may offer you a career opportunity. Gather information from past and present coworkers by interviewing them, asking about their successes, and asking them how they got started in their current position or company.
- Remember that a resume is not a commitment to the employer. It’s just a way of communicating your qualifications. The employer is the one who decides whether or not to give you an interview. Don’t be afraid to ask for what you want, but do be prepared for rejection!
Guide to Write an Administrative Assistant Cover Letter
- In the letter, you should immediately show employers why you’re a good fit for their organization. Include a personal touch to make the letter stand out from all the others in your pile.
- Tell what you will do for the employer, not what they will do for you. Demonstrate that you are motivated and capable of performing various tasks and understand how things work at the company. Show your interest, describe how your skills would benefit them, and demonstrate your ability to fulfill whatever goals they set.
- Highlight your qualifications and why you would be a good fit, not just your skills. Show that you have the motivation and dedication to perform all tasks effectively.
- Make sure you’re addressing something specific in the letter, so it will be easy for the employer to know what you’re getting at. Don’t rank all your qualifications or list every experience, but make one relevant comment about each one or even only about a few.
We hope this article helps you writing the perfect Administrative Assistant Resume & Cover Letter. Check our sample resume and cover letter before submitting your own. Also, use our free resume builder to build your resume and cover letter. You can also download it in pdf format.
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ResumeCoach » Resume Examples » Administrative Assistant
Administrative Assistant Resume Examples
- A chronological resume would be best
- Applicants with job gaps can use a combination resume
Online resume generators can help in developing a suitable resume
Consider the following:
- Layout of sections
- Titles and Subtitles
1 x Letter Page – 8.5” x 11”
Professional Resume Samples for Administrative Assistant
1. Candidate seeking Administrative Assistant position:
Resume summary statement: Experienced administrative assistant with exceptional skills in management and distribution of office information. Excellent ability to provide administrative and clerical support.
- Successfully organized meetings and events.
- Maintained effective communication by sharing information in the office.
- Composed reports, illustrations, presentations and flyers.
- Designed surveys and analyzed feedback.
2.Candidate seeking Administrative Assistant role:
Resume summary statement: Dedicated Administrative Assistant with 5 years of experience. Possessing excellent analytical and organizational capabilities.
- Promptly prepared and edited office documents.
- Maintained high levels of effective communication by giving timely feedback.
- Strictly adhered to confidentiality policies and procedures.
- Properly coordinated requests from professionals and departments.
Administrative Assistant Resume Vocabulary & Writing Tips
Using the right words in your resume is a clear sign of you knowledge of the industry. It also shows that you’re applying for the right job.
Words to Use
- Office equipment
- Supplier agreement/Supply
Administrative Assistant Resume Tips and Ideas
If you’re seeking employment as an administrative assistan t, you should demonstrate your capabilities and experience within your resume. Job applicants must maintain conciseness and clarity while showing that they are the right fit for the job.
In the administrative assistant resume, you should indicate your expertise in carrying out multiple office-related tasks. Also, potential employers need to know your ability to manage and share information within an office.
Creating a professional administrative assistant resume can be difficult for some people. Hence, the resume tips outlined below will help you secure the job.
- Contact information
- Objective of resume
- Hobbies and interests
- Volunteer work
The best resume format for an administrative assistant position is the chronological format . This format organizes your work history in a reverse chronological order with the most current listed first.
Also, the resume layout should enable the hiring manager to skim through easily. Potential employers need to quickly see the skills that an applicant has gained over the years. Clearly indicating your skills and strengths places you in a better position to be selected as the right fit.
In case you have job gaps in your work history, you can use a combination resume format .
Even the resume fonts should be selected carefully. Fonts determine the legibility of your content. For an administrative assistant resume, fonts such as Arial and Calibri can be used.
Job applicants who can’t craft their own resumes can use online resume makers . The templates help in creating winning resumes.
An administrative assistant resume design can determine whether or not you get hired for the job. The design should promote readability so that hiring managers can easily identify specific details.
The design can vary based on the type of organization you intend to work for. Some employers have specific details that they require applicants to consider when drafting their resumes.
Before submission of the resume, you must ensure that you’ve used the right colors, properly organized the sections, included the proper titles, and featured all essential details.
Administrative assistant resumes should not have photos. Including a photo will make you susceptible to discrimination in the hiring process.
Sections of a Administrative Assistant Resume
An administrative assistant resume should have well-organized sections . These sections should be relevant to the job specifications.
When writing these sections, always consider the specific details hiring managers are looking for . This way, you won’t merely provide a resume section just because it has to be there. When you write with the hiring manager in mind, you’ll make sure the details provided increase your chances of getting hired.
The most important sections for an administrative assistant role include:
The following optional sections are beneficial too:
An administrative assistant resume should be concise and straight to the point. In the US, a standard paper size of 8.5 x 11 inches is recommended. In Europe, an A4 page is enough. Ultimately, the best resume length is one page.
Administrative Assistant Resume Section Headings
Applicants should customize administrative assistant resume sections based on the job requirements. The sections that require a lot of attention include work experience, skills and education.
One of the most crucial resume sections for an administrative assistant position is work experience .
Hiring managers need to know how long you have been in the industry. People with more experience are likely to be considered more than entry-level applicants.
Remember to indicate the length of time you held a similar position .
Above all, your work experience shouldn’t sound generic . You can avoid that by only listing critical tasks, featuring your achievements , and including statistics to show your performance.
Administrative assistants must possess time management, effective communication, and technology skills to perform their duties. Such skills show your ability to work in large teams and the capacity to handle the day-to-day challenges of the job.
Here too, the skills shouldn’t sound generic. You should list them starting with those that directly apply to the job, and only feature skills that are strictly related to that job.
Also, provide a bit more information on each skill. You can write a short and concise description of your use of the skill in your past job. For instance, you might write that you conducted accounting tasks in QuickBooks, instead of just writing QuickBooks proficiency.
Always indicate your education level and certifications acquired. You’ll often find that many positions require a certain minimum level of education.
Although the education you have may be similar to other applicants, you can gain an edge over them by also mentioning specific coursework that matches the position you’re applying for . That will certainly grab the attention of hiring managers.
Last modified on November 30th, 2021
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Administrative Assistant Resume Examples 2023
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- The average administrative assistant resume is 358 words long
- The average administrative assistant resume is 0.8 pages long based on 450 words per page.
- Customer service is the most common skill found on an administrative assistant resume. It appears on 14.3% of resumes.
Administrative Assistant Resume Example
How your resume should look:
- The job title on your resume should match your application for the role.
- Ensure your work experience focuses on achievements, rather than responsibilities.
- Recruiters and hiring managers suggest fitting your resume on one page.
Choose From 10+ Customizable Administrative Assistant Resume templates
Zippia allows you to choose from different easy-to-use Administrative Assistant templates, and provides you with expert advice. Using the templates, you can rest assured that the structure and format of your Administrative Assistant resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.
What Should Be Included In An Administrative Assistant Resume
1. add contact information to your administrative assistant resume.
Your name should be the biggest text on the page and be at or near the top of the document.
Your address doesn't need to include your street name or house number - listing your city and state works just fine.
Your email address should be professional, but not your current work email address. It's not a good look to use your work email for personal projects (job-searching).
Your social media can be included if you have a fully-fledged LinkedIn page or another social media page that showcases your relevant skill set .
Administrative Assistant Jobs You Might Like
Our resume builder tool will walk you through the process of creating a stand-out Administrative Assistant resume.
2. Add Your Relevant Education To The Resume
- The name of your school
- The date you graduated ( Month, Year or Year are both appropriate)
- The name of your degree
- Academic awards (Dean's List, Latin honors, etc. )
- GPA (if you're a recent graduate and your GPA was 3.5+)
- Extra certifications
- Academic projects (thesis, dissertation, etc.)
- If you're a recent graduate, you might opt to place your education section above your experience section
- The more work experience you get, the shorter your education section should be
- List your education in reverse chronological order, with your most recent and high-ranking degrees first
- If you haven't graduated yet, you can include "Expected graduation date" to the entry for that school
3. Next, Create An Administrative Assistant Skills Section On Your Resume
- Include 6-12 skills, in bullet point form
- List mostly hard skills ; soft skills are hard to test
- Emphasize the skills that are most important for the job
Soft skills are also valuable, as they're highly transferable and make you a great person to work alongside, but they're impossible to prove on a resume.
Example Of Administrative Assistant Skills For Resume
Customer Service Skills
Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.
Data Entry Skills
Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.
Scheduling Appointments Skills
Scheduling appointments is the practice of finding a free slot with the person(s) you want to meet. The process of scheduling appointments involves finding mutually free time, negotiating follow-ups, sending reminders, and creating new appointments. Scheduling appointments is important to ensure that the timings of consecutive meetings do not clash with each other.
Telephone Calls Skills
Telephone calls are a communication means through which a caller is connected to the called party. The call is done through a telecommunications device called a telephone. The caller can use a landline, mobile phone, or satellite phone to make the call.
HR stands for human resources and is used to describe the set of people who work for a company or an organization. HR responsibilities revolve around updating employee records and carrying out management processes like planning, recruitment, evaluation, and selection processes. HR is a key contributor to any company or organization's growth as they are in charge of hiring the right employees, processing payrolls, conducting disciplinary actions, etc.
- Customer Service , 14.3%
- Data Entry , 10.9%
- PowerPoint , 6.2%
- Travel Arrangements , 5.3%
- Database Management , 5.0%
- Other Skills , 58.3%
Create The Perfect Resume
4. List Your Administrative Assistant Experience
Don't just list your job duties below each job entry. Instead, make sure most of your bullet points discuss impressive achievements from your past positions. Whenever you can, use numbers to contextualize your accomplishments for the hiring manager reading your resume.
It's okay if you can't include exact percentages or dollar figures. There's a big difference even between saying "Managed a team of engineers" and "Managed a team of 6 engineers over a 9-month project."
Most importantly, make sure that the experience you include is relevant to the job you're applying for. Use the job description to ensure that each bullet point on your resume is appropriate and helpful.
What Experience Really Stands Out On Administrative Assistant Resumes?
Brian Lai Ph.D.
Associate Professor, University of Iowa
Authentic experiences that mirror what they will be doing in a job. So internships in similar kinds of positions or experiential learning opportunities that mirror what positions require you to do.
- Typed, edited and proofread business documents for approximately 10 managers.
- Managed payroll, schedule and manage overtime for 250 employees.
- Created PowerPoint presentations that showed how it would be cost effective, boast morale, and lower absenteeism.
- Assisted repair premises technicians infield for troubleshooting issues at hand.
- Assisted with bookkeeping, payroll, A/R and A/P processing for over 30 sales representatives.
- Prepared course materials such as handouts and PowerPoint presentations.
- Demonstrated ability to follow up on information accurately; assured that communications between IT, Tutoring and Billing departments operated efficiently.
- Worked with grants, medical foundation, contracts, purchasing, and personnel payroll.
- Reconciled payroll on a bi-weekly basis for all academic/summer graduate salaries and student workers.
- Maintained database for the Center of Aging's medicine disposal services.
- Prepared PowerPoint presentation "20 Political Scandals in the Past 20 Years"; for annual event given by association CEO.
- Designed and implemented LDAP to enhance the security of the cluster.
- Processed payroll storewide for up to 150 employees.
- Systemized the daily and weekly task of scheduling associates, processing payroll, confirming daily bank deposits, and resolving discrepancies.
- Prepared business reviews and worked closely with senior management to develop plans to execute them.
- Completed applications through On-Site, and Yardi systems.
- Provided excellent customer service to future residents and vendors Gave property tours Accepted rent checks Created work orders thru Yardi
- Started the application process by using Yardi to assigned the prospective desired apt.
- Created & administered all legally required paperwork & contracts on behalf of owner.
- Checked email consistently as well as posted daily internet ads.
5. Highlight Your Administrative Assistant Certifications On Resume
- Medical Assistant
- Certified Nurse Assistant (CNA)
- Certified Medical Administrative Assistant (CMAA)
- Word 2010 Certification
- Certified Medical Office Manager (CMOM)
- Dental Assistant (RDA)
- Microsoft Office Specialist Master Certification (MOS)
- Nationally Certified Medical Office Assistant (NCMOA)
- Microsoft Office 365
6. Finally, Add a Administrative Assistant Resume Summary Or Objective Statement
Remember to address skills and experiences that are emphasized in the job description.
Entry level Administrative Assistant Resume example
How to make a job-winning resume:
- Make sure to list hard and soft skills that are relevant to the position you're applying for on your resume. The top skills that administrative assistants should have on their resume are: customer service, data entry, powerpoint.
- If you're applying for an entry-level administrative assistant position and you have no work experience, you can include relevant classes you took in school.
Professional Administrative Assistant Resume example
Resume tips to land the job:
- If you're choosing between a resume objective or work experience and you want to fit your resume on one page, always choose work experience. However, it's ok for senior level resumes to be two full pages long.
- Recruiters and hiring managers suggest short, succinct bullet points, instead of long, wordy paragraphs. Make it easy for recruiters to understand your key accomplishments, in 30 seconds.
- As a rule of thumb, lead each bullet point with a verb such "Grew", "Increased", or "Developed".
And if you’re looking for a high-paying job, here are jobs in the top places hiring now:
- Administrative Assistant Jobs In San Francisco, CA
- Administrative Assistant Jobs In Washington, DC
- Administrative Assistant Jobs In Boston, MA
- Administrative Assistant Jobs In Des Moines, WA
- Administrative Assistant Jobs In New York, NY
Five Key Resume Tips For Writing An Administrative Assistant Resume:
Don't Have A Professional Resume?
- High Paying Administrative Assistant Jobs - $46K and Up Search jobs near North Myrtle Beach, SC
- Work From Home Administrative Assistant Jobs Find Online, Remote, Telecommute Administrative Assistant Jobs
- Entry Level Administrative Assistant Jobs Little to no experience required
- Part Time Administrative Assistant Jobs Part Time Jobs Hiring Now
- Actively Hiring Administrative Assistant jobs added within last 7 days
- No Degree Administrative Assistant Jobs Search jobs with no degree required
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Related Administrative Assistant Resume Templates
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Entry Level Administrative Assistant Resume Templates
Professional Administrative Assistant Resume Templates
Links To Help Optimize Administrative Assistant Resumes
- How To Write A Resume
- List Of Skills For Your Resume
- How To Write A Resume Summary Statement
- Action Words For Your Resume
- How To List References On Your Resume
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Samples › Human Resources Administrative Assistant
Human Resources Administrative Assistant Sample
Download and customize our resume template to land more interviews. Review our writing tips to learn everything you need to know for putting together the perfect resume.
Not sure how to format your resume? Download our free guide and template .
An HR Administrative Assistant keeps the HR department going. Equipped with the skills to maintain confidentiality while drafting documentation, managing files, and supporting all HR functions, the HR Administrative Assistant is vital to the success of the department. Your resume should highlight your administrative, human resources, efficiency, and improvement skills.
You should never use a creative resume
Many job seekers think that an eye-catching resume template will help them stand out to hiring managers and increase their chances of landing an interview. This is a myth put out by resume builders that value design over content.
The truth is that most hiring managers prefer a traditional resume format.
Creative resume templates, like the one pictured here, can actually hurt your chances of landing an interview. Instead, you should use a basic resume format that quickly communicates your basic information and qualifications–like the one included below.
Human Resources Administrative Assistant resume (text format)
How confident are you feeling about your resume? If you need more help, you can always refer to the following resume sample for a position.
City, State or Country if international
Phone | Email
HUMAN RESOURCES ADMINISTRATIVE ASSISTANT PROFESSIONAL
HR professional with 5 years of experience across diverse industries. Skilled relationship builder with ability to manage multiple, changing priorities. A creative thinker able to balance the needs of employees with the mission of the organization. Proven understanding of how complex details shape results. Fosters relationships across all levels of the organization. Expert consultant on associate matters, including leadership effectiveness, organizational development and conflict resolution. Fluent in Mandarin.
Employee Relations & Engagement
Complex Problem Solving
On- / Off-Boarding
Policy & Procedures Development
Benefits & Payroll
HR Administrative Assistant
Company | Location | Year to Present
Supported ~95 employees across all areas of HR. Served as resource for employment, compensation and benefits. Processed enrollments, terminations and benefits changes. Prepared new hire, conversion and termination paperwork, including I-9 verification, benefit and COBRA notifications. Assisted in performance reviews, supported employee referral programs, maintained employee records and served as support back up. Maintained HRIS; ran SOX reports for compliance, reconciliations and payroll.
Recognized for supporting employees during times of uncertainty as company underwent reduction-in-force activities; partnered with leadership to support employees and ease the transition.
Member of the Recreation & Community Crew; coordinated events and activities to increase employee morale and engagement and foster a team environment.
Managed the corporate wellness program; organized several company challenges and events to promote healthy living and manage an optimal work/life balance.
Partnered with management to maintain and revise job descriptions to ensure market competitiveness.
Coordinated the annual health fair with upwards of 20 vendors.
Ensured open lines of communication; provided updates on Federal and State notices, diversity and wellness.
Human Resources Administrator
Company | Location | Year to Year
Supported ~215 employees across all areas of the company. Managed recruiting, interviewing and filling of managerial, technical and administrative positions across corporate headquarters and Arizona. Supported new hires with orientation, training and benefits information Maintained employee information, I-9 verification and E-verify. Handled employee terminations, managed HRIS tools, reporting and payroll. Organized holiday parties and special events.
Successfully filled upwards of 200 roles in two years; coordinated recruiting with agencies across California and Arizona.
Directed worksite safety inspections for two facilities; conducted worksite injury and illness investigations and processed Workers’ Compensation claims.
Complete School Name, City, St/Country: List Graduation Years If Within the Last Ten Years Complete Degree Name (Candidate) – Major (GPA: List if over 3.3)
Relevant Coursework: List coursework taken (even include those you are planning on taking)
Awards/Honors: List any awards, honors or big achievements
Clubs/Activities: List clubs and activities in which you participated
Relevant Projects: List 2-3 projects you have worked on
Everything you need to write your human resources administrative assistant resume
Now that you’ve seen an example of a job winning Human Resources Administrative Assistant resume, here are some tips to help you write your own. You should always begin with a summary section. Remember to use basic formatting with clear section headings and a traditional layout. Finally, be sure to include top skills throughout your resume. We’ve included several examples common for Human Resources Administrative Assistant below.
Let’s start with your resume summary section.
The resume summary replaces the out-of-date resume objective. A summary outlines the most impressive parts of your resume for easy recall by your potential employer, while also serving to fill in personal qualities that may not appear elsewhere on the page. Remember that summaries are short and consist of pithy sentence fragments! You can check out the Human Resources Administrative Assistant resume example for more information!
Always start with your most recent positions at the top of your resume. This is called reverse-chronological format , and keeps your most relevant information easy for hiring managers to review.
Our experts recommend you start your resume with a resume summary, like the one above. Other common sections are Work Experience, Education, and either Skills or Core Competencies. Here are some guides from our blog to help you write these sections:
Some resumes will include other sections, such as or . When it comes to what sections you need to include on your resume, you will know best!
Other sections for you to consider including are foreign language skills, awards and honors, certifications, and speaking engagements. These could all be relevant sections for your resume.
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3. Appropriate skills
Benefits and Compensation
4. Experience section
Your Work Experience section should make up the bulk of your resume. This section should include your relevant job titles, companies that employed you, and the dates you were employed.
To demonstrate how to write an effective Work Experience section for your resume, let's dissect two bullet points from the example above. • Supported ~215 employees across all areas of the company. Supported ~95 employees across all areas of HR. These lines tell how many people you supported, which is a great measurable to allow recruiters to know how much you can handle on a daily basis. • Recognized for supporting employees during times of uncertainty as company underwent reduction-in-force activities; partnered with leadership to support employees and ease the transition. This bullet lets recruiters know you can support and guide others through changes.
Let’s wrap it up!
Standout resumes will include a resume summary, a traditional reverse-chronological layout, and the skills and experience relevant to your job target. This resume example shows how to include those elements on a page. It’s up to you to insert your personal compelling qualifications.
Keep your resume format easy to scan by both humans and computers; our resume template is designed by our experts to satisfy both audiences. And be sure to include your own skills, achievements, and experiences. Job-winning resumes are resumes that successfully market you, leading recruiters and hiring managers to want to learn more!
Finally, emphasize your interest with a customized cover letter. When writing, remember that the resume and cover letter should support each other. Check out our cover letter tips and examples for more advice.
Didn’t get the specific answers you were looking for on this page? to get the advice you need to land your next job.
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Administrative Assistant Resume Example
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Administrative Assistant Resume Example & Template
Administrative Assistants ensure that the office or business runs smoothly by handling customer inquiries and supporting other administrative personnel. They are the glue that keeps everything together!
And like any good glue, you need to be strong and sturdy. So let’s toughen up that resume.
In this article, we’ll discuss
- Which format is right for your resume
- How to write a resume summary
- Describing your work experience
- Listing your skills
- Including your education
- Naming your certifications
- Choosing the right template
Administrative Assistant Sample Resume
Administrative Assistant, Grey LLC
- Answered telephones and emails in a prompt manner, taking messages and transferring calls as needed
- Trained 3 office assistants on office etiquette and procedures
- Scheduled appointments and meetings for office staff and C-suite executives
- Updated calendars to reflect staffing changes and special office events
- Arranged weekly staff meetings
- Prepared invoices, memos, and other reports
- Handled mail, email, and faxes
- Performed basic bookkeeping
- Maintained electronic and paper databases and filing systems with utmost accuracy
- Purchased office supplies and managed stock room inventory
- Produced and distributed correspondence memos, letters, faxes and forms to office personnel
- Assisted in the preparation of regularly scheduled reports for clients
- Booked travel arrangements for C-suite executives
- Submitted and reconciled office expense reports averaging $20,000 a month
- Provided information to clients by answering general questions and requests
- Took dictation and typed the reports accurately and efficiently
- Ensured operation of equipment by completing preventive maintenance requirements; Called for repairs when needed
- Carried out administrative duties such as filing, typing, copying, binding, scanning etc.
- Wrote letters and emails on behalf of other office staff
- Booked conference calls, rooms, taxis, couriers, hotels etc.
- Covered the reception desk when required
- Handled sensitive information in a confidential manner
- Recorded accurate minutes of meetings
- Coordinated office procedures and updated staff on any changes
Office Assistant, Wallflower Wonders
- Answered the phone, took messages, and directed incoming calls to the correct individuals
- Received and distributed all internal mail
- Handled customer complaints in a sympathetic and efficient manner
- Provided administrative support to the General Office Manager
- Opened and closed the office every day
- Responded to customer emails in a professional and prompt manner
- Ensured that all staff followed proper customer service etiquette
- Ordered office supplies and stocked the supplies upon arrival
- Responsible for petty cash supply
- Maintained cleanliness of the lobby and front office area
- Responded to customer billing and financial inquiries, and directed customers to appropriate departments, as necessary
1. Choose the Right Format for an Administrative Assistant Resume
The first step to drafting your resume is deciding which resume format to use. This depends on your career experience and skillset.
You have 3 main options for your resume:
- Reverse-Chronological -- this is the most commonly used resume format. With this structure, place your most recent jobs first, followed by the next most recent job, and ending with your oldest position.
Tip: only include jobs relevant to the position to which you’re applying, so leave out any former jobs that don’t fit. For example, include prior work experiences like Office Assistant , Executive Assistant , and Concierge .
- Functional -- this format is best for people who have been out of the workforce for a while, perhaps because they had to care for children or an elderly parent. This format will have headers like “Computer Skills” and “Administrative Support” with their respective skills listed in bullet points below. At the very end of the resume, include a brief snapshot of your work experience.
Tip: Read our advice on How to Explain Employment Gaps on a Resume .
- Hybrid / Combination -- this format is a mix of both Functional and Reverse-Chronological. It provides more detailed work experience descriptions that would typically be seen in the latter, while still offering a bulleted list of skills.
Tip: When in doubt, choose the Reverse-Chronological resume format. For more details, check out our guide on How to Write Your Resume in Reverse-Chronological Order .
The best format for an Administrative Assistant is either the Reverse-Chronological resume format or the Functional Resume format.
The Reverse-Chronological format shows the trajectory of your career -- how you’ve grown professionally and expanded your work experience and knowledge base. For example, you could include that you worked as a cashier before moving up to receptionist and then finally your current position as an Administrative Assistant.
Tip: Review our guide on How to Show Your Job Promotions on a Resume to see how and where you should list your previous positions.
On the other hand, the Functional Resume format groups your skills by type. You’ll include sections like “administrative support” and “computer skills,” where you’ll list your talents below.
Tip: Instead of writing “proficient in scheduling,” make it more specific and quantifiable by adding details like “scheduled 30+ appointments a week, ensuring adequate time for preparation beforehand.”
2. Write a Strong Administrative Assistant Resume Summary
A resume summary is one or two sentences at the top of your paper that summarizes your entire resume. It’s the punch line that gets the resume reviewer wanting to know more.
While this is certainly an optional section, your resume summary is one of the best ways to capture the hiring manager’s interest.
For an Administrative Assistant career, include the following points in your summary
- The amount of time you’ve worked in an office environment
- Your administrative and organizational abilities
- Your computer savviness and anything that sets you apart from the crowd, such as a special skill, niche knowledge, or certificate
- An adjective or two conveying your personality, such as “organized,” or “detail-oriented”
Here is an example of a bad resume summary:
Experienced administrative assistant with excellent organizational abilities. Previously worked for a Fortune-500 company.
This is a bad resume summary because it is very vague -- there is absolutely no sense of who you are as an individual. It also reads as generic. As for the Fortune 500 company, that part is unnecessary, because the hiring manager will be wowed by the company when they see it on the resume a few lines below!
Here is an example of a good resume summary:
Organized administrative professional with 5 years of experience smoothly managing an office, handling confidential business information, and writing internal communications.
This is a good resume summary because it describes a bit about you -- you’re “organized” and a “professional” -- and it describes some of the duties you’ve performed.
For more information, checkout our guide on How to Write a Killer Resume Summary . Or, browse our Resume Summary Examples .
3. Describe Your Work Experience as an Administrative Assistant
The next step to drafting your resume is to list your work experience. This includes the name of your position (See: The Right Way to List Job Titles on a Resume ), the name of the location at which you worked, and the length of time in which you worked.
It is important to use strong action verbs at the beginning of each bullet point. Try not to repeat or over-use the same verb -- there are plenty to pick from! These verbs will show the hiring manager that you are capable of performing concrete actions from “creating” to “evaluating” to providing.”
Consider incorporating the following verbs:
You should also quantify your resume whenever possible. This means adding a number -- such as a dollar amount or percentage -- to your accomplishments. Quantifying your resume gives the hiring manager a more concrete idea of your workplace performance. For example, say that you “trained 2 employees,” “improved customer satisfaction by 20% by sending weekly emails with business updates,” or “saved the business $30,000 by switching scheduling software.”
You don’t always need a hard number or percentage. You could also state that you “scheduled weekly meetings,” “wrote monthly emails” or “conducted annual financial reports.”
Tip : Another way to quantify your resume is by listing your accomplishments and awards .
For more information on how to format your work experience, check out our guide on How to Describe Work Experience .
Don’t have any work experience? We have a guide for Writing a Resume with No Work Experience !
4. List Your Skills
Skills show the hiring manager what you can do for the company -- without taking up too much space in the “work experience” part of your resume.
There are two types of skills -- soft and hard. “Soft” skills are those that are not quantifiable and are more indicative of your personality. Examples include leadership, problem-solving, and communication. In contrast, “hard” skills are those that are learned through formal education. Examples include computer technology, programming languages, and certifications.
Administrative Assistants need a solid combination of both soft and hard skills. Even if you have a hard skill that doesn’t quite fit, like photoshop, include it! This will set you apart from other applicants and once you’re hired you may be given new and exciting tasks, such as designing brochures.
Relevant Soft Skills
- Critical Thinking
- Customer Service
- Time Management
Relevant Hard Skills
- Calendar Management
- Data Entry
- Google Suite
- Math Skills
- Microsoft Office
- Record Keeping
If you want a more complete list of skills, read our guide on 100+ Key Skills for a Resume in 2021 with Examples for any Job.
5. Include an Education Section
Administrative Assistants usually do not require a college degree (though an Executive Assistant will need one). However, a high school diploma or GED is a must. Most people learn the necessary skills on the job, such as instructions on office procedures, proper phone etiquette, and the use of office equipment.
For those unfamiliar with computer programs, consider taking a course on typing or spreadsheet applications.
Still uncertain on what to include in this section? Review our guide on How to List Education on Your Resume in 2021 .
6. Mention Certifications Relevant to the Job
Certifications show employers that you’re expanding on your skills and diversifying your experiences. Not only are you more knowledgeable, but you’re also more employable.
While certifications are not required to be an Administrative Assistant, they can set you apart from other applicants.
Certification programs include:
- Certified Administrative Professional (CAP)
- Organizational Management (OM)
- Professional Administrative Certification of Excellence (PACE) certification.
For more information on certifications, check out our guide on How to Include Certifications on Your Resume the Right Way.
7. Pick the Right Template
Now it’s time for the fun part -- picking the aesthetics of your resume!
Here at EasyResume, we offer several different templates.
- Academic : these resumes are professionally structured with minimal aesthetics in order to provide a clear and concise glimpse of your experiences. This is best for current students or those looking to pursue a career in an academic field as a researcher or teacher.
- Creative : these resumes are bold and colorful with eye-catching fonts to help you stand out from the crowd. This is best for those in creative fields like marketing and art.
- Elegant : these resumes are contemporary and stylish in a way that highlights you and your experiences. This is best for those in fields that prefer austerity, such as the healthcare and finance industries.
- Modern : these resumes have sleek designs that are fresh and bold with tasteful fonts and clean lines. This is best for individuals applying to startups or to companies with a young audience or product.
- Professional : these resumes have a clean, crisp look that incorporates only one or two accent colors. The focus is solely on the text, pulling the recruiter into your experiences and accomplishments. This is best for individuals applying to straight-laced companies that mandate a suit-and-tie dress code.
Your resume template should reflect the job to which you’re applying. For an Administrative Assistant, try a Professional, Minimalist, or Elegant format, as these will reflect the austerity of the office environment. On the other hand, if you’re applying to work for a startup or artsy company, try out our Creative or Modern formats.
If you want to create your own template, read how with our Step-by-Step Guide on How to Create a Resume Template in Microsoft Word .
We’ve done it! Almost.
Now it’s time to get down to business -- actually creating the resume.
Here’s what you need to do:
- Research the job description to locate keywords
- Use a Reverse-Chronological or Functional resume layout
- Write your resume summary, including the length of time you’ve worked in an office environment, an adjective or two describing your personality, and a snapshot of your administrative abilities
- Include your education and relevant certifications
- Write your experience section using strong action verbs. Talk more about the how and why of your responsibilities. Quantify your results.
- Pick a resume template that fits the position to which you’re applying.
Start from our resume example to save time.
Good luck with the interview that is sure to come your way!
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Administrative Assistant Resume Examples and Templates Sample #1 Sample #2 Ebony Moore Flint, MI | (123) 456-7891 | [email protected] Summary Dedicated Administrative Assistant with 3 years of experience providing administrative support to senior executives, accompanied by a proven track record of maintaining efficient office operations. Education
9 Administrative Assistant Resume Examples for 2023 Author: Stephen Greet, Co-founder Published on: January 5, 2023 BUILD A PERFECT RESUME A business is only as valuable as the people who keep it organized, so as an administrative assistant, you hold the keys to the castle.
When writing your resume, be sure to reference the job description and highlight any skills, awards and certifications that match with the requirements. You may also want to include a headline or summary statement that clearly communicates your goals and qualifications. The following Assistant Administrative resume samples and examples will ...
Administrative Assistant Resume (Text Format) FIRST AND LAST NAME Administrative Assistant Resume Template by Resume Genius Email: [email protected] Phone: 617 830 7493 Address: 2204 Moody Street. Boston, MA 02124 LinkedIn: linkedin.com/in/yourproﬁle Resume Objective
Here are three examples of administrative assistant professional summaries: Hardworking college graduate with a flair for multitasking. Unique work history displaying a passion for teamwork and helping others to succeed. Ready to begin professional career as an administrative assistant.
Entry-level administrative assistant resume sample Alex Anderson 100 Jobcase Avenue New York, NY 10001 (555) 123-4560 [email protected] Professional Summary Highly organized entry-level administrative assistant with strong interpersonal skills. Experienced at providing customer service and managing time with a heavy workload. Skills
Template 2 of 10: Executive Administrative Assistant Resume Example An executive administrative assistant manages all clerical tasks for executive managers. This includes welcoming guests, and handling communication between stakeholders, clients, and partners.
Here's a list of key office administrator resume skills: Organizational skills Time management skills Interpersonal skills Communication skills Multitasking Prioritization Problem-solving skills Teamwork Language skills Data entry Inventory management Appointment scheduling Project management skills Microsoft Office (Excel, Outlook, and PowerPoint)
Right Example of Administrative Assistant Resume Summary Right Senior administrative assistant with 5+ years of experience and a degree in accounting. Managed busy schedules and travel plans of 3+ corporate executives while performing general office administration duties.
Intermediate summary. Example: 'Experienced Administrative Assistant with 5+ years of experience working in a multinational firm. Detailed knowledge of business terminologies and standard practices. Committed and passionate with a focus on professionalism.'. This summary shows the applicant's experience in a demanding work setting.
As a general rule, administrative assistant resumes should include the following: Header, including up-to-date contact information. Career summary or resume objective. Hard and soft skills as well as top qualifications. Work history with bullet points for each job. Education and professional certifications.
A highly talented Executive Administrative Assistant regarded for supporting C-Level Executives in the corporate, government, and medical sectors. Extremely accurate and organized with strong skills in scheduling, reception, organization, document preparation and creating a warm, welcoming environment for clients.
Top Soft Skills for Administrative Assistants Communication (written and verbal) Prioritization and problem-solving Organization and planning Research and analysis Attention to detail Customer service Phone Etiquette Discretion Emotional Intelligence Responsibility Teamwork and delegation Management and training Flexibility and efficiency 4.
Include key skills for Administrative Assistant in the work experience section and use bullet points to separate each one. Example Summary: "I am an experienced administrative assistant seeking a position in an organization that will utilize my skills and ability to work well under pressure.
Check out our adaptable samples for an administrative assistant resume below. Resume sample: employment history Administrative Support Assistant at Space Corporation, Dallas 2010 - Present Served as a direct assistant to Production Supervisor, supporting all aspects of production and office management.
The best resume format for an administrative assistant position is the chronological format.This format organizes your work history in a reverse chronological order with the most current listed first. Also, the resume layout should enable the hiring manager to skim through easily. Potential employers need to quickly see the skills that an applicant has gained over the years.
This is why resume presentation is particularly important when applying for administrative jobs. Administrative assistant salary. An Administrative Assistant typically earns between $30,000 and $100,000 annually with a median salary of $53,500. Other factors such as company size and industry play a role in determining an individual's pay.
What Should Be Included In An Administrative Assistant Resume 1 Add Contact Information To Your Administrative Assistant Resume Your name should be the biggest text on the page and be at or near the top of the document. Your address doesn't need to include your street name or house number - listing your city and state works just fine.
An HR Administrative Assistant keeps the HR department going. Equipped with the skills to maintain confidentiality while drafting documentation, managing files, and supporting all HR functions, the HR Administrative Assistant is vital to the success of the department. Your resume should highlight your administrative, human resources, efficiency ...
Administrative Assistant Sample Resume Administrative Assistant, Grey LLC. Answered telephones and emails in a prompt manner, taking messages and transferring calls as needed ... If you want a more complete list of skills, read our guide on 100+ Key Skills for a Resume in 2021 with Examples for any Job. 5. Include an Education Section